Admin & Events Coordinator

3 months ago

Macquarie Park, Australia Sofico Full time

Overview
Location Macquarie Park, New South Wales, Australia
Department Finance / Administration
About Us
Sofico helps customers in 27 different countries worldwide get the most out of their business. We provide support for our customers from our offices in Australia, Belgium, France, Germany, Japan, Mexico, the Netherlands, and the UK. From our Macquarie Park-based Sydney office, we manage clients across Australia and Asia.
With over 60 implementations completed, our flagship product Miles has established a strong reputation within the automotive finance, leasing, fleet, and mobility management industry as a solid ERP system offering unrivaled flexibility.
Sofico sits at the intersection of several rapidly transforming industries: automotive, finance and leasing, and IT. This exciting mix enables our customers to create new product offerings with a growing emphasis on mobility solutions, made possible by a new generation of connected cars.
Today, we are an industry-leading multinational company employing over 500 staff worldwide.
The Role
Are you an engaging, motivated, and passionate individual with excellent communication skills? Are you not afraid to speak up and proactive in offering assistance? If you thrive on challenges, where every day is different, and possess a bubbly personality, then this role is perfect for you Join our dynamic team as an Office & Events Coordinator and make a significant impact.
Office Support
Provide general administrative support, including managing office and kitchen supplies, coordinating maintenance requests.
Support daily office operations to ensure a smooth and efficient working environment.
Provide administrative support to senior managers as required.
Events Coordination
Plan, organize, and execute company events, including meetings, conferences, training, team-building activities, and social gatherings.
Manage quarterly meetings, including the creation of PowerPoint presentations, employee travel, diary management, flights, accommodation, catering, and ensuring smooth execution on the day.
Manage event budgets, timelines, and logistics.
Source and organize company gifts for employees and customers.
Book worldwide travel and accommodation.
Review visa restrictions and requirements for travel.
Onboarding Employees
Manage onboarding for new employees, including coordinating onboarding packs and conducting office tours.
Coordinate employee recognition programs and Gallup Strengths setup.
Understand and update the Learning Management System for all new employees.
Manage uniform allocation.
Required Skills and Qualifications
**Technical Proficiency**: Proficiency with office software (Word, Excel, PowerPoint), and Outlook.
**Adaptability**: Ability to handle unexpected changes or challenges in the workplace with flexibility.
**Administrative Experience**: Previous experience in administrative roles such as an administrative assistant or secretary provides a solid foundation.
What We’re Looking For
An engaging, motivated, and passionate individual with excellent communication skills.
Someone who confidently speaks up and proactively offers assistance to others.
A strong, bubbly personality who can work autonomously and is willing to help outside the scope of their role.
What We Offer
We would like to welcome you to an international and multicultural company that has been operating for over 30 years and is doubling in size every 5 years. Growth is our middle name, while we strongly adhere to our horizontal and open company culture.
At Sofico, you will also work in a modern state-of-the-art office that is easily accessible. In return for your efforts, we offer a competitive salary with flexible office hours. Due to the nature of this role it is office based.
We at Sofico are strong believers in the power of a good cup of coffee. Water or soft drinks are, of course, also on the menu. We love our team events, including after-work drinks, BBQs, family days, and company weekends.

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