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Executive Assistant and Office Manager

4 weeks ago

Melbourne, Australia Clemenger Group Full time

About this company
GRACosway is the leading public affairs and corporate, financial communications counsel in Australia and New Zealand. We provide expert advice to private and public sector clients with complex, sensitive government relations and communications challenges.
Our multi-disciplinary team of senior consultants offer particular expertise in public policy and regulation; strategic government engagement; issues and reputation management; transaction communications; investor relations; and media training.
GRACosway operates in nationally from offices in Sydney, Melbourne, Brisbane, Adelaide, Canberra and Perth, as well as New Zealand through GRA partners.

About this role
This role (Part time OR Full time/30-40 hours per week) in GRACosway's Melbourne office involves the provision of administrative support to senior members of GRACosway's national team and general office management responsibilities.
The role is designed to help manage the firm's practice groups and ensure the smooth day-to-day running of our Melbourne office where around 8 of GRACosway's team members are based. Key ingredients for success include exceptional attention to detail, a confident and approachable manner and the ability to proactively manage competing priorities. Responsibilities include, but are not limited to:

- Proactively manage scheduling for the Managing Partner Public Affairs, including meeting requests, board commitments and travel.
- Proactively support the Managing Partner to ensure they meet diary commitments and are in the right place at the right time.
- Provide general administrative support, including meeting minute taking where relevant.
- Greet visitors to the office and respond to client and staff requests via phone and in person.
- With others, coordinate meeting rooms, including bookings, set-up and clearing before/after meetings.
- Arrange catering and beverages for meetings and social events (e.g. team birthdays).
- Ensure the office is presentable, clean and organised.
- Keep the kitchen and utility room organised and stocked; monitor and manage groceries, stationery and other office supplies and liaise with suppliers on orders.
- Coordinate mail and courier arrangements.
- Liaise with building management on office issues.

About you
We're looking for someone with exceptional people skills, who is organised and enjoys the feeling of pulling all the different strings to create a seamless stakeholder experience. Proficiency is MS Office is also a big plus.

**Please note**: All applicants must have valid Australian working rights.

Clemenger Group is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We encourage Aboriginal, Torres Strait Islander and people of all backgrounds to apply.

At Clemenger Group we employ flexible work practices where appropriate, support charities including Peter MacCallum, and undertake a range of environmental initiatives across our businesses.

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