Executive Assistant

6 days ago

Melbourne, Australia Alvarez and Marsal Full time

**Description**

Alvarez & Marsal is a leading independent global professional services firm, specialising in providing turnaround management, performance improvement and corporate advisory services. With more than 7,500 professionals based in locations across North America, Europe, Asia and Latin America, we have recently expanded to Australia with offices in Sydney, Melbourne and Perth.

We are looking for a dynamic and enthusiastic Executive Assistant to join our Alvarez & Marsal office in Melbourne. This is a unique opportunity to join our team from the beginning and help to build our culture and ways of working.

**Responsibilities**:

- Provide calendar and travel management to Managing Director/s.
- Processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, shipping materials, etc.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.)
- Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
- Assist with onboarding process for new hires, and offboarding process for exiting employees.
- Perform excel analysis as required; e.g., event contract comparisons.
- Work cross-functionally with corporate support teams to include IT, HR, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations.
- Planning, coordinating, and executing special projects and events.

**What you'll bring:
- Extensive administration experience supporting senior executives with excellent communication skills and high levels of confidentiality.
- Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member
- Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
- Strong problem-solver.
- Self-motivated and a great team player.
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

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