Administration Assistant

3 weeks ago

Melbourne, Australia Methodist Ladies' College Full time

Ref Code
611789

Location
Melbourne

Category
Education Support

Sub Categories
Administration Support

The role

Part Time position (Monday, Thursday & Friday 8:00am - 4:30pm)

Commencing: April - December 2024

The Administrative Assistant supports the Personal Assistant to the Head of Middle School (MS) and is primarily responsible for the management of student attendance records. This position is accountable for the efficient management of the reception and general administration in the MS Office.

Some of your primary duties and responsibilities will include the following:

- Provide friendly customer service to students, staff, and visitors
- Manage Middle School reception and office environment
- Maintain student attendance records and follow up with parents
- Issue student passes and process forms
- Organise and maintain student records
- Research and resolve student queries
- Assist in organising Middle School events and assemblies
- Manage electronic communications
- Assist with diary and appointment management
- Ensure compliance with security, child safety, and OHS standards
- Maintain office presentation
- Prepare and distribute various materials
- Organise bookings and AV requirements
- Assist with orientation for new students
- Input co-curricular activities into system
- Handle mail and archive materials
- Provide secretarial support as needed
- Document procedures and update office workflow
- Undertake small projects as directed

The school

MLC is a leading independent girls' day and boarding school in the inner east of Melbourne. Our unmatched breadth of learning and wellbeing experiences and environments inspires and supports MLC students to find and nurture their individual interests and talents and achieve their best.

Known for our commitment to excellence and innovation in education combined with the unmatched breadth of our curriculum, co-curricular activities, and College resources ensures our students discover their strengths and interests, nurture their talents, forge their own paths and achieve their best.

MLC students are empowered to be confident and resilient global citizens who possess the skills, knowledge, and attitude to thrive throughout every stage of their schooling and in an ever-changing, globalised world.

About You
- Proficiency in MS SharePoint, OneDrive, OneNote, PowerPoint, and MS Publisher
- Prior office experience
- Flexible availability
- Strong interpersonal skills
- Ability to maintain confidentiality
- Self-motivated and adaptable
- Capacity to handle multiple tasks and prioritise
- Excellent organisational skills
- Attention to detail
- Effective communication skills
- Deadline-oriented with initiative
- Team player
- Adherence to all College policies and demonstration of behaviours in accordance with the Child Safe Standards
- A current Working with Children Check and Police Check
- Be open to ideas, striving for excellence and have a high level of integrity

MLC puts child safety at the forefront and are committed to providing a child safe environment. The safety of our students is paramount and is the responsibility of all of our staff.

  • Admin Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...

  • Admin Assistant

    3 months ago

    Melbourne, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...

  • Administration Assistant

    3 weeks ago

    Melbourne, Australia Brook Recruitment Full time

    Newly created part-time role based in Melbourne CBD - Flexible working arrangements available| 2-3 Days a week - Car Park provided and Public Transport accessible | Established team Utilise your high attention to detail, organisation and formatting skills in a flexible Administration Assistant role. **About the company** A unique opportunity has arisen...

  • Administrative Assistant

    4 weeks ago

    Melbourne, Australia HOTEL NO Full time

    We are seeking a detail-oriented and highly organized Administration Assistant to join our team. As an Administration Assistant, you will play a crucial role in supporting the efficient operation of our organization by handling various administrative tasks, including bookkeeping, reporting, account management, and general administrative duties. **Job...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Deakin University Full time

    Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Spiritual Health Association Full time

    About the roleSpiritual Health Association (SHA) is seeking a highly motivated and energetic individual to join our team as an Administration Assistant. This position is ideal for someone with a couple of years' experience or who is looking to start their career in office administration and has a keen interest in communications.Responsibilities include:...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia HOTEL NO Full time

    We are seeking a detail-oriented and highly organized Administration Assistant to join our team. As an Administration Assistant, you will play a crucial role in supporting the efficient operation of our organization by handling various administrative tasks, including bookkeeping, reporting, account management, and general administrative duties.Job Types:...

  • Administrative Assistant

    3 weeks ago

    Melbourne, Australia Canberra Institute of Education and Technology Full time

    Are you an organized and detail-oriented individual with a passion for education and administrative excellence? We're seeking an experienced Administrative Assistant to join our team at a prestigious Private Registered Training Organization (RTO) in the heart of Melbourne. Role: Administrative Assistant Location: 341 Queen St, Melbourne VIC 3000,...

  • Administrative Assistants

    4 weeks ago

    Melbourne, Australia Tech Domain Full time

    Join our dynamic team at E-Vehicle Company, a leading innovator in the electric vehicle industry, as we expand our operations in Australia. We are committed to sustainability and cutting-edge technology, providing eco-friendly transportation solutions. Role Overview: We are looking for organized and proactive Administrative Assistants to support our growing...

  • Administrative Assistant

    3 weeks ago

    Melbourne, Australia Monash Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 64866 **About Monash Health** **About the...

  • Administration Assistant

    2 weeks ago

    Melbourne, Australia Accru Full time

    On the job training & mentoring; - Fantastic team and friendly, vibrant, nurturing culture! - Role may suit someone looking to kick start a career in admin or perhaps a return-to-work parent! **The Role** We have a fantastic opportunity for an administration professional to join us in the role of Administration Assistant to provide support to our...

  • Administration Assistant

    2 months ago

    Melbourne, Australia Monash Health Full time

    Location: Melbourne | Eastern Metropolitan Job type: Part time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 61581 **About Monash Health** **About the Role** The role of the Administration Assistant is to provide administrative support to Clinicians, and Counsellors and assisting the...

  • Administration Assistant

    2 days ago

    Melbourne, Australia Monash Health Full time

    Location: Melbourne | Eastern Metropolitan Job type: Part time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 61581 **About Monash Health** **About the Role** The role of the Administration Assistant is to provide administrative support to Clinicians, and Counsellors and assisting the...

  • Administrative Assistant

    2 months ago

    Melbourne, Australia Herbert Smith Freehills Full time

    **MELBOURNE - CBD** **THE OPPORTUNITY** **The opportunity**: We are seeking an Administrative Assistant to join our leading Employment team in our Melbourne office on 12-month contract commencing January 2024. This role will suit someone with a passion for working collaboratively within a team. As the Administrative Assistant you will work closely with...

  • Administrative Assistant

    4 weeks ago

    Melbourne, Australia Herbert Smith Freehills Full time

    **MELBOURNE - CBD** **THE OPPORTUNITY** **The opportunity**: We are seeking an Administrative Assistant to join our leading Employment team in our Melbourne office on 12-month contract commencing January 2024. This role will suit someone with a passion for working collaboratively within a team. As the Administrative Assistant you will work closely with...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Monash Health Full time

    Location: Melbourne | Eastern MetropolitanJob type: Full timeOrganisation: Monash HealthSalary: Salary not specifiedOccupation: Administration/SecretarialReference: 61245Monash Health is excited to recruit a Program Administration Assistant within its Imaging Department.About our Imaging Services at Monash HealthMonash Health is Victoria's largest public...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Monash Health Full time

    Location: Melbourne | Southern MetropolitanJob type: Part timeOrganisation: Monash HealthSalary: Salary not specifiedOccupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, ProcurementReference: 65549 Monash Oncology Administration, Moorabbin Hospital Part Time...

  • Administration Assistant

    3 weeks ago

    Melbourne, Australia Charterhouse Full time

    Administration Assistant supporting the Head of Operations and wider office, 4 days per week, part of a global firm, career development. - **Administration Assistant**: - **Growing Professional Services Firm**: - **Part time, 4 days per week**: - **Melbourne CBD**: - **$65,000 + super** **About the Company** - Join this growing professional services...

  • Administrative Assistants

    2 weeks ago

    Melbourne, Victoria, Australia Tech Domain Full time

    Join our dynamic team at E-Vehicle Company, a leading innovator in the electric vehicle industry, as we expand our operations in Australia. We are committed to sustainability and cutting-edge technology, providing eco-friendly transportation solutions.Role Overview:We are looking for organized and proactive Administrative Assistants to support our growing...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Monash Health Full time

    Location: Melbourne | Eastern MetropolitanJob type: Full timeOrganisation: Monash HealthSalary: Salary not specifiedOccupation: Administration/SecretarialReference: 65452About Monash HealthOur Journey - Imaging Services at Monash HealthMonash Health is Victoria's largest public health service. We provide safe, high-quality care to one-quarter of Melbourne's...