Ips Property Administrator
2 weeks ago
**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis shaping Futures your way
**The Opportunity**:
Urbis has an exciting opportunity for an enthusiastic administrator to join our Integrated Property Solutions team in Melbourne.
This is a great opportunity for a motivated individual looking to kickstart their career in property
The IPS Administrator will provide high quality administrative support to the team and lead the IPS Administration function across Property Management, Corporate Real Estate and Transaction Advisory.
This role will be responsible for driving continuous and proactive improvement of process, systems, and procedures for the team.
**You will**:
- Lead the IPS administration function by coordinating the flow of information.
- Leading the Property Management Administration function - MRI, Core Vision, Loci
- Engage with external suppliers for the delivery of the Property Management processes including - Raising WO / PO, review, action, redirect the PMDocs inbox daily, contractor management, payment of invoices.
- Manage the National Licencing and ISO accreditation in consultation with the Licensee in Charge.
- Document production and collation - using intermediate to advanced level Word, Excel and PowerPoint skills.
- Administrative support to the wider team including project and invoicing support, technical support, preparation of presentations and document preparation and formatting.
- Providing a high level of technical support on all Microsoft Office Suite, Urbis Practice Management System (BST) and expense management systems.
- Assist Commercial Manager and Team Administrator Coordinator in driving commercial actions and outcomes for the Business Unit.
- Other duties as directed.
**About You**:
- Demonstrated experience in a similar role supporting multiple stakeholders.
- Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint and Excel in particular);
- Experience using the systems - MRI, Core Vision, Loci *desirable
- High proficiency in both spelling and grammar
- Exceptional time management and organisational skills
Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
-
Legal Administrative Assistant
7 months ago
Melbourne, Australia Piper Alderman Management Full timeMelbourne - Business Services - Legal Administration - Full time **Legal Administrative Assistant** **About Us**: Piper Alderman is a full-service, national, commercial law firm with offices in Sydney, Melbourne, Brisbane, Perth and Adelaide. With 160 years' experience and over 400 employees nationally, we have achieved our impressive growth and success by...
-
Head of Ip
9 months ago
Melbourne, Australia KTalent Full timeStrategic and operational role - Leading a team of IP attorneys - Make a difference in child health while growing your career **An exciting opportunity to join the team as a Head of Intellectual Property at Murdoch Children Research Institute !** If you're passionate about protecting important discoveries and making a difference in child health, this...
-
Senior IP Administrator
2 weeks ago
Melbourne, Victoria, Australia Burgess Paluch Legal Recruitment Full timeJob OverviewThis role is a fantastic opportunity for an experienced Trademark Legal Assistant to join a leading intellectual property law firm in Melbourne. The ideal candidate will have a strong background in IP or commercial law and excellent written and oral communication skills.About the FirmThe firm has a strong reputation built over many years of...
-
Legal Secretary
1 week ago
Melbourne, Australia KCL Law Full timeWe currently have the following positions available. Click on the link for role description in full. **Legal** - Construction and Infrastructure Lawyer - Commercial and Corporate Associate/Senior Associate - Owners Corporation Lawyer - Estate Litigation Lawyer **Support** - Legal Secretary - Intellectual Property (IP) and Trade Marks - Paralegal - Estate...
-
Legal Assistant/secretary
7 days ago
Melbourne, Australia Moss & Co Consulting Pty Ltd Full timeIP/Trademarks | Interesting clients! - A firm of choice with excellent perks/benefits! - Contact Naomi for additional information Moss & Co Consulting have partnered with a leading, independent Australian law firm on the recruitment of a Legal Assistant/Legal Secretary opportunity in their Intellectual Property team, working within the Trademark space. You...
-
Team Administrator
7 months ago
West Melbourne, Australia Samma Property Group Full time**The Company**: Samma Real Estate is part of Samma Property Group’s diverse businesses focused on the property industry. As a boutique Real Estate business, Samma Real Estate has built a respected reputation in Melbourne’s residential property market. **The Role**: This full-time role will be responsible for providing administrative support to the...
-
Paralegal - Ip/trade Promotions
7 days ago
Melbourne, Australia Moss & Co Consulting Pty Ltd Full timeDeal directly with clients, marketing agencies and regulators! - A firm of choice with excellent perks/benefits! - Contact Naomi for additional information Moss & Co Consulting have partnered with a leading, independent Australian law firm on the recruitment of Paralegal in their Intellectual Property team, working within the Trade Promotions space. You...
-
Office Admin
7 months ago
Melbourne, Australia IPS-Integrated Project Services Full time**Job Description**: In this role, you will be responsible for the completion of all usual office administrative tasks, marketing support, assisting business proposals, general support of the team, as well as the commercial and administrative support of the projects (project administration). This is done in close collaboration with the project managers,...
-
Patent Assistant
7 months ago
Melbourne, Australia Legal People Full timeFriendly, supportive and positive team culture. - Great opportunity to work with and learn from the best. - Attractive salary package. Hours 9am to 5pm. A new and exciting opportunity now available for a motivated and experienced Legal Assistant to grow their career in a leading Intellectual Property Firm recognised for its supportive team culture, cohesive...
-
Legal Secretary/paralegal
7 days ago
Melbourne, Australia AFL Recruitment Full time**Legal Secretary/Paralegal (Intellectual Property)** **DARE TO SOAR to YOUR MAX** Empowering+ Enviable Career. Elite multi-award winning firm. Life friendly+ part WFH flex. $65,000-$85,000. MELBOURNE.** **YOUR NEW EMPLOYER** Our client is an internationally renowned multi-award winning elite integrated IP firm which attracts and retains top IP...
-
Property Manager
2 weeks ago
West Melbourne, Australia Motion Property Full time**About Motion Property** We are a team of award-winning property professionals offering innovative management services, specialist project leasing and intelligent real estate sales. We regard our team as more than just employees, investing in ongoing professional development, providing world class administrative support and celebrating outstanding...
-
Group Leader, Commissioning Qualification
7 months ago
Melbourne, Australia IPS-Integrated Project Services Full time**Job Description**: In this role, you will provide leadership of technical CQV operations and be responsible for the operational activities of the group with regard to HR activities, Performance Development, and overall custody and care of assigned employees. You will also coordinate with the Regional Manager/Regional Director for staffing activities,...
-
Property Manager
4 hours ago
South Melbourne, Australia Motion Property Full timeAbout Motion Property We are a team of award-winning property professionals offering innovative management services, specialist project leasing and intelligent real estate sales. We regard our team as more than just employees, investing in ongoing professional development, providing world class administrative support and celebrating outstanding...
-
Legal Secretary
1 week ago
Melbourne, Australia Legal People Full timeSupport IP Solicitors, Patent Attorneys and Paralegals in the Patent Team - Exceptional team culture - friendly, collaborative and supportive - Flexible work, reward & recognition program, annual staff retreat + more! Our client is a well respected boutique law firm and home to industry recognised and award winning IP Lawyers and Patent and Trade Mark...
-
Property Manager
7 days ago
South Melbourne, Australia Motion Property Full timeWe are a team of award-winning property professionals offering innovative management services, specialist project leasing and intelligent real estate sales. We regard our team as more than just employees, investing in ongoing professional development, providing world class administrative support and celebrating outstanding results. Due to rapid growth &...
-
Property Administrator
7 months ago
Melbourne, Australia Kingfisher Recruitment Full timeMelbourne - Permanent **Property Administrator**: - Full Time, Permanent - Flexible Working Hours - Australia's largest wholesale fruit, veg & flower market. - Provide comprehensive property administration for a premium commercial portfolio **About the Organisation** Melbourne Market Authority operates the largest wholesale fruit, vegetable, and flower...
-
Temporary Contract in Ip
2 weeks ago
Melbourne, Australia Engage Personnel Full timeTemporary contract - IP & Trademarks - Long-term and short-term contracts - Amazing hourly rate This is an amazing opportunity in a top-tier firm!! Lots of choice & variety in IP / Trademarks / Disputes. Our clients are highly reputable firms that are known to be the best to work for in the market. - Temporary contract - IP & Trademarks - Long term and...
-
Legal Secretary
4 months ago
Melbourne, Australia K&L Gates Full timeIntellectual Property Procurement & Portfolio Management | Melbourne Metropolitan Closing date: 12/10/2024 **DISCOVER **more opportunities to **DEVELOP **your talents and **THRIVE **in a dynamic legal landscape. **About the role** We have an exciting opportunity for a legal secretary to join K&L Gates on a full-time basis. This role will support our...
-
Legal Assistant
4 days ago
Melbourne, Australia Engage Personnel Full timeFulltime - Patents & IP - Team with Great Mentors that offer Training & Progression! - Join the Best Patent / IP Team in Melbourne! A great opportunity for a legal Assistant / PA / Secretary with experience in IP, Patents or Trademarks. Our clients are highly reputable firms that are known to be the best to work for in the market. You will work closely...
-
Property Leasing Manager
7 days ago
Melbourne, Australia Pinpoint Property Recruitment Full timeHybrid opportunity, 3 days in the office and 2 at home! - Work for highly renown brand! - Small team and friendly environment! **About the Client** Our client is a world-renowned and well-established manufacturing company looking to bring on-board a leasing champion for a 12 Month Contract into their Melbourne Property team to assist with their Large Retail...