Office Administrator

4 weeks ago

Canberra, Australia SMEC Full time

Great office culture and team environment
- A multifaceted role where no two days are the same
- Hybrid and flexible work environment

About SMEC

SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.

Every employee plays a key role in shaping our business and is driven by teamwork, progressive thinking and creative ideas. We are committed to providing platforms to enable our people to engage in the business, deliver value to clients and develop their careers.

When you join SMEC, you join a flexible growing organisation that has a genuine commitment to CSR, diversity and improving the world we live in.

SMEC delivers smart solutions for clients and communities in Infrastructure, Urban Development and Energy & Resources driven by a desire to improve the world in which we live. Our diverse and skilled teams are engaged in major projects across Transport, Water, Energy and renewables sectors.

The Role

We have an opportunity for an Office Administrator to help support our business. Based in Canberra and reporting to the Office Manager, you’ll be responsible for providing high quality administrative support to the office, with a focus on timely and accurate delivery, under mínimal supervision.

Responsibilities include, but are not limited to:

- Assisting the Office Manager to deliver effective, efficient and accurate administration services, ensuring high levels of customer service are provided to the business;
- Collating reports and statistical information;
- Providing support to the front office, reception function, as required and directed by the Office Manager, to ensure that excellent customer service standards are met and a high standard of service delivery is achieved;
- Providing general administration assistance and support to market teams within the office, as required;
- Preparing, co-ordinating and distributing documents, reports and presentations;
- Assisting with providing effective administrative support and coordination to office functions, events and social activities, as required;
- Supporting the financial aspects for the office or project including creation, programming, resourcing and invoicing, as required;
- Continually assess office procedures and processes to identify and suggest improvements
- Booking local, interstate and international couriers, as requested, adhering to company guidelines;
- Assisting in the management of project and pool vehicles including booking management, maintenance and servicing;
- Document management including physical and electronic archiving, filing, adhering to SMEC policies and procedures;
- Assisting with preparation of bids and submissions, including print production;
- Assisting with office compliance requirements and contribute to a safe office environment

About You

Suitable applicants will be/have:

- Previous experience in a similar or related role;
- Good verbal and written communication skills;
- A polite and professional approach to stakeholders at all levels;
- Solid organisational and time management skills, with high attention to detail;
- Ability to take initiative & work with mínimal guidance;
- Intermediate to advanced MS Office / ERP / CRM/Financial Software skills;
- A good working understanding of enterprise level software and general IT skills; and
- A proactive and solutions-driven approach to work.

In return, SMEC offers you the benefits that come from working in a global multidisciplinary consultancy in an environment where your fresh ideas and enthusiasm will be welcomed and rewarded.

Link to benefits:
How to Apply

To find out more about SMEC, please visit our careers page at

All recruitment activities go through our Recruitment & Talent function and currently, this role doesn’t require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world

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