Executive Assistant

2 weeks ago

Melbourne, Australia National Australia Bank Full time

Executive Assistant

**Executive Assistant**

**Job no**: 793272

**Business unit**: Technology and Enterprise Operations

**Primary position location**: 700 Bourke St, Docklands, VIC

**Work type**: Permanent Full time

**Region**: VIC- Melbourne CBD

**It's more than a career at NAB. It's about more opportunity, more moments to make a difference and more focus on you.**

Your job is just one part of your life. When you bring your ideas, energy, and hunger for growth to us, you'll be recognised and rewarded for your contribution in return. You'll have our support to excel for our customers, deliver positive change for our communities and grow your career.

It's a good time to see what more you can find at NAB as a Executive Assistant to our Chief Security Officer. Please note this role requires 4 days per week in office to ensure ease of communication between the Executive and Senior Leadership teams.

**The Role**

You will oversee and provide high level administration support, undertake a wide range of administrative, organisational, and advisory duties, both complex and discrete, associated with the overall management and operation of the office and business unit.

**Key Responsibilities**

Your key responsibilities in this pivotal and exciting role will include:

- Ensure your executives are fully and seamlessly supported in an accurate and timely manner in all aspects of the execution of their role, and that their time can be directed to managing executive level activity
- Ensure Senior Executives' time is structured according to their priorities and that they are prepared for meetings, conferences, and functions
- Attend meetings, as directed, and take/manage actions where appropriate
- Complex travel management
- Management of contract/expenditure approval flows and associated documents
- Onboarding / offboarding of Senior Executives direct report employees including creating roles in SAP, SAP movements, ordering provisioning (laptops, log-ins, security passes)
- Ensure enquiries are dealt with in a professional and effective manner, through either personally handling enquiries or delegating them to appropriate person
- Maintenance of distribution lists, shared drive access

**What you will bring
- Demonstrated experience working in a similar senior Executive Assistant role
- Proven experience in effectively providing high level administration support to Senior Executives
- Experience in monthly expense management and contract/expenditure approval process
- Advanced administration skills and highly competent in Microsoft Office is essential
- Strong organisational and communication skills along with an eye for detail
- Proven experience liaising with senior stakeholders, ability to deal appropriately with confidential information
- Ability to work in a fast-paced, at times complex environment
- Sound time management skills with the ability to multi-task and prioritize accordingly

By joining NAB, you are committing to putting our customers' needs first every time. You will be ambitious for growth; always curious and learning from colleagues. You will speak honestly, always valuing the time and opinion of others. You will own your work, doing what's right, even when it's hard.

**Inclusion and Diversity**

We know that our people make us who we are. That's why we have built a culture of equity and respect - where everyone feels valued and appreciated for being their authentic selves. In partnership with our multiple Employee Resource Groups (ERGs) we continue to foster an inclusive environment, where all NAB colleagues' unique backgrounds and identities are understood, respected and celebrated.

**More focus on you**
We are committed to delivering a positive experience for our colleagues and a workplace you can be proud of. We support our colleagues to balance their careers and personal life through flexible working arrangements such as hybrid working and job sharing and competitive financial and lifestyle benefits. We invest in our colleagues through world class development programs (Distinctive Leadership and Career Qualified in Banking), and empower you to learn, grow and pursue exciting career opportunities. To learn more, visit the Benefits of Working at NAB page on our website.

**Join NAB**
If you think this role is the right fit for you, we invite you to apply.

Unsolicited CVs from agencies will not be accepted.

LI-DNI

**Advertised**: 02 May 2024 6:00 AM AUS Eastern Standard Time

**Closing**: 16 May 2024 11:55 PM AUS Eastern Standard Time

Job ID 793272

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