Executive Assistant to Group Executive

2 months ago

Melbourne, Australia Sharp & Carter Full time

A fun, dynamic and inclusive team | SUPER flexible working
- Highly varied role including projects & events | Work with a team of EA's
- Competitive salary and excellent perks | Progressive organisation

**About the role**:
This is a unique and challenging role that supports the Group Executive within a thriving Customer & Brands Team

The purpose of the Executive Assistant is to provide administrative and organisational support. The overall objective of the role is to ensure the Senior Executive is supported in a way that improves their efficiency and delivery.

**Key responsibilities**:
Having previously supported Senior Executive you will be responsible for:

- Ensure the Senior Executive is appropriately briefed & prepared prior to internal & external meetings/conferences on a daily & weekly basis.
- End-to-end meeting coordination (i.e. Agendas, Minutes, Venues, Facilities, Catering
- Diary management (including screening of meetings).
- End-to-end travel bookings for Senior Executive's interstate visits/overseas travel.
- Attendance of team meetings, documenting actions and decisions, and reporting back
- Supporting coordination of critical meetings (major projects, steering committee)
- Coordination of Events/Conferences/Seminars as required by Senior Executive.
- Maintain an awareness of the Business Unit’s operational
issues/problems/opportunities
- Development and ongoing maintenance of administrative systems for the Senior Executive
- Assist with on-boarding new starters in the team

**Skills / Experience**:
You will be an experienced Executive Assistant to achieve excellence. Key skills and experience required include but are not limited to;
- Experience as an Executive Assistant (or similar) to Senior Executives.
- Strong administrative management and people skills.
- Able to confidently manage a number of priorities concurrently.
- Strong team player.
- Excellent communication skills.
- Maintains a high level of confidentiality
- Advanced Microsoft Office skills - particularly Microsoft Word, PowerPoint, Excel.

**About the client**:
Our client is a leading professional services business that is known for its people-first approach. They are based in the Melbourne CBD, however, offer a huge amount of flexibility This organisation is at the forefront of progressive changes to how corporate employees work.

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