Event Manager

4 weeks ago

Sydney, Australia BCD Full time

**A culture of purpose: Where will your BCD M&E career take you?**

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?

**Event Manager**

**Singapore**

The Event Manager works on a variety of meeting and events and serves as the day-to-day planning contact for a dedicated pharmaceutical client, based in the client’s office.

The Event Manager is accountable but not limited to:

- The development, planning and overall operational execution of meetings and events for the client
- Day to day project planning functions, including overseeing elements such as registration site development, attendee management, venue management and budget management.
- Following operating processes and ensuring adherence to customer compliance processes and regulations.
- Budget management of meetings, including meeting reconciliation and Transparency of Value reporting

**Your responsibilities**

Overall:

- Act as a key point of contact for client for allocated meetings and provide a consultative approach to meeting planning.
- Partner with the clients’ internal Meetings Management team, to ensure aligned approach to meeting delivery standards and operational processes.

Pre-Event:

- Attend planning meetings with meeting lead and Meetings management team to obtain meeting requirements, whether it be a virtual, face to face or hybrid delivered meeting via the Event Brief template
- Distribute, monitor and analyse supplier Request for Proposal (RFPs) for required meetings
- Presentation of recommended/suitable hotel/venue options and negotiating of contracts
- Document timeline for required tasks utilising the Critical Path template

Planning & Execution:

- Building Registration websites for all meeting types, utilising client templates
- Running registration/attendance reports regularly for meeting leads
- Create budget and manage and monitor spend throughout the planning process and reconciling final event
- Reporting of transparency of values for relevant Health Care Professional spend
- Managing venue logistics from F&B, floor plans, AV, car parking & name tags
- Ensure all meeting spend is in line with client and industry guidelines and policies
- Coordinate all travel requirements for required attendees, for domestic/international air travel and ground transportation
- Onsite execution and management of meetings (face to face/hybrid)
- Provide online support for late registrations for all virtual meetings
- Auditing and closing of each meeting in preparation for internal global audit review
- Support the Senior Event Manager with any ad hoc team specific tasks

Day-to-day:

- Escalate feedback/suggested changes to Senior Event Manager
- Establish strong working relationship with client stakeholders & team members

**We’re looking for you if your profile matches the following**:
Essential
- The ability to work seamlessly under pressure whilst adapting to ever-changing scenarios.
- Correspondingly, proven problem-solving capabilities - anticipating, initiating, and resolving issues.
- Meticulous to details
- Excellent customer service skills.
- Professional presentation
- Sound knowledge of the events industry
- You would possess excellent time management, budget management and organizational skills to manage multiple meetings.
- Experience in managing virtual as well as hybrid meetings and events will be required.
- You must also be able and willing to travel when required. Some domestic travel and evening attendance for a meeting is a requirement for this role (face to face or virtual)

Preferred:

- An undergraduate degree in a field relevant to the role could help greatly
- A minimum of 2 years’ experience in planning meetings, incentives, conventions, conferences and/or special events.
- A minimum of 2 years’ experience in managing external partners, suppliers and vendors, sourcing and negotiating contract services.
- Experience within the pharmaceutical or healthcare environments would be advantageous.
- Excellent verbal and written communication skills.
- Proficiency in software/apps including but not limited to Cvent, Microsoft Teams and Cisco Webex.

**What we offer you**

This is an exciting experience within an international work environment. You’ll be working with a great international team of colleagues in a dynamic work environment.

**How to apply**

**Get to know us**

LI-Hybrid-TL2

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