Team Coordinator

1 month ago

St Leonards, Australia Ministry of Health Full time

**Team Coordinator / Executive Assistant**
- Full Time, Ongoing
- Join a passionate team, committed to growth and development
- Located in St Leonards, close to public transport, cafés and local amenities

If you are process driven, embraces change and enjoys working in a fast-paced environment, this could be the perfect opportunity for you

This is a hybrid role where you will be primarily responsible for providing comprehensive executive and administrative services to support the Workplace Relations, Executive Director, and the wider Branch’s achievement of organisational objectives.

You will be regarded for your genuine care and dedication, along with the ability to work in a high pressure and high-volume environment. As the Office coordinator /Executive Assistant, culture fit is extremely important and we are searching for a hardworking, proactive, calm-natured and proactive individual to support the Executives and the wider Branch.

This is an Ongoing, full-time opportunity where it is encouraged that staff are based on-site for the majority of the time however, we will support a hybrid working model 1 day per week.

**Crown Clerk 5/6,** salary from
** **$89,707 - $98,982 p.a. (plus Super and annual leave loading)

For more information,
***
**read the full Role Description**
**.**

**About you**
We are seeking motivated and committed individuals with:

- Experience as an EA and a demonstrated capacity to work effectively, providing support at the Executive level
- Exceptional communication skills, both written and oral
- Highly personable and positive attitude will be warmly welcomed, whilst your professionalism will be highly valued
- Professional and articulate
- Experience in consulting with and providing information and advice to key stakeholders on a range of matters
- The ability to meet tight deadlines, undertake and support several projects in a large volume work environment

**What you'll be doing**
- Diary management and meeting coordination
- Travel coordination, as required
- Document preparation - photocopying, compilation, distribution, and maintenance of office equipment
- Coordinate the onboarding and offboarding processes for team members
- Processing expenses and raising of invoices
- Preparing financial reconciliations, journal entries and working papers
- Assist in other financial matters such as the purchasing card and employee reimbursements
- General Administration to support the wider team on a daily basis

**How to apply**

**Closing Date: 11:59pm, Sunday 05 March 2023**

**Working at The Ministry of Health**
The position is located in **St Leonards**, in a modern, purpose-built building within an activity-based working environment. Close to public transport, cafés and local amenities.

**Benefits**
The Ministry of Health offers its employees challenging and rewarding work with opportunities for career progression, learning, development, remote working and work-life balance. To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

**Our commitment to Diversity and Inclusion**
At the Ministry of Health we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

**Additional information**
- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role
- Considering the significant risks posed by COVID-19, the Ministry of Health expects all workers to be fully vaccinated against COVID-19, and you will be required to show proof of your COVID-19 vaccination status prior to securing this role._

**Applications Close: 11:59pm, Sunday 05 March 2023

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