Project Coordinator

1 month ago

Melbourne City Centre, Australia Department of Education and Training Full time

Excellent stakeholder engagement is expected and will require active internal and external stakeholder management to build strong and effective relationships by demonstrating high professional standards and being able to engage business and technical stakeholders in conversations to achieve the desired outcomes. The primary duties and responsibilities of the Project Coordinator are outlined in the "Key Accountabilities and Key Activities" section. The responsibilities will include;
- coordinating and populating project schedule information
- provide assistance with project planning and progress tracking
- schedule and administer meetings for the program team
- work closely with the Program Manager, Kindergarten Attendance on project governance including taking comprehensive meeting minutes for each session, defining and distributing agendas and related papers, establishing an actions register and following up on active and overdue items
- writing and producing applicable documentation to support the project delivery structure
- coordinate authorisation for documentation and papers
- schedule and coordinate project workshop events for the project activities as required
- working effectively with cross-functional teams to achieve required outcomes
- build and sustain effective working relationships with a network of key stakeholders internally and externally
- coordinate meetings with the secretariat functions for DET authorisation bodies such as the Procurement and Probity Committee, Information Management and Technology Committee, and provide input for meetings such as papers as required

The Department of Education and Training (DET) leads on Victorian Child Information and Early Childhood Systems reforms and will continue to refine and implement Child Link and the Kindergarten Information Management System (KIMS) and will lead on the delivery of technology to support measuring attendance at kindergarten. In working together, we will make the best use of information and data to contribute to better outcomes for children today and into the future. Responding to the Royal Commission into Institutional Responses into Child Sexual Abuse, Child Information Sharing (CIS) reforms promote the optimisation of children's engagement in government-funded services, and a shared commitment to child well-being and safety across services and communities.
For more details regarding this position please see attached position description.
The Department of Education and Training (the Department) is committed to, so far as is reasonably practicable, providing and maintaining a working environment for its employees that is safe and without risks to health and that other persons are not exposed to health and safety risks arising from the Department's activities. The Department COVID-19 Vaccination Policy (Policy) requires its employees to be fully vaccinated against coronavirus (COVID-19).
The Department's Policy outlines the requirements for all employees, prospective employees who (or may need to) work outside of their ordinary place of residence and attend a workplace of the Department or workplace of another Employer on behalf of the Department and its portfolio agencies. Subject to exceptions, only employees, and prospective employees with up-to-date vaccination status (see definitions section of the policy) against COVID-19 and who provide evidence of their Vaccination Status are permitted to work for the department outside their ordinary place of residence.
For this role, you are required to submit proof of full vaccination as part of the recruitment process and prior to commencement employment. Please refer to the above link for more information. This role requires onsite attendance at one or more Department work locations.
Applications close 2 February 2023

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