Project Coordinator
1 month ago
**We are moving Australia forward and we want you to move with us.**
- We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations._
- We are helping shape the country through our major infrastructure projects in Australia biggest cities and we are preparing for the future with our New Energy, Defence, Telecommunications and Technology expertise._
- We are the people behind communications, rail, water, oil, gas, and renewables. We build tunnels under rivers and flyover roads. We are the people who take on the problems that have never been solved. The ones that stretch you outside of what is known, where your true genius is challenged and shines._
**The Opportunity**
- The Bid Coordinator will be based from our Southbank office, and will be accountable for the delivery of administration and project support to the General Manager, Rail and Technology Systems. This position reports directly to the General Manager and will liaise closely with all Rail and Technology Systems team members on behalf of the General Manager and the broader Senior Leadership team as directed.
- This accountability will specifically include the provision of confidentiality in all matters sensitive to this position and the expedient and proficient execution of all duties relevant to this role.
- The position requires professional judgement, discretion, diplomacy, and confidentiality.
**Key responsibilities include.**
- Provision of high-level administration and secretarial support to the General Manager.
- Be able to pre-anticipate the needs of the General Manager.
- Manage information requests for and by the General Manager.
- Coordinate travel arrangements for the General Manager and any direct reports.
- Coordinates all details for General Manager hosted events/meetings, including invitations, menu planning, event planning, sourcing locations and general logistics.
- presentations, Visio flow charts and Excel spreadsheets.
- Processing corporate expenses for the General Manager and Senior members, as required, using the Concur system.
- Management of General Manager’s diary.
- Managing general office tasks such as access passes, stationery supplies and office equipment.
**Requirements to be successful.**
- Minimum of 5 years previous experience in a similar project or administrative role.
- Process Improvement experience and implementation
- Ability to work and liaise with numerous stakeholder across numerous lifecycles of the projects
- Industry experience an advantage.
- Experience contributing to tenders and proposals desirable.
**What makes you right for UGL**
- Ability to provide a safe, supportive, and positive workplace
- Empower a united and collaborative culture
- Deliver technical excellence and create efficient, innovative solutions
- Genuine concern for safety
**What UGL offers**
- When you join UGL, you will get to shape the nation alongside Australia best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You will ll be empowered to follow your curiosity and supported to carve out your dream career-life journey.
- As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.
- Corporate discounts to 100’s of high street retailers to include supermarkets, department stores, motoring and petrol, home and gardens, families and babies, travel, entertainment and private health insurance
- Salary Continuance Insurance
- Flexible Work Arrangements
- Salary sacrifice
- Novated leasing
- A Strong Health and Safety Culture
- Dedicated Wellness Program
- Paid Parental Leave
- Educational and leadership development opportunities
- Access endless career options and pathways through the CIMIC Group
- Job Reference: 258515
- #UGLRailTechnologySystems
- #unitewiththeverybest
**Discipline**: Proposals Coordinator
**Primary Location**: Australia-VIC-Melbourne CBD & Inner Suburbs
**Work Type**: Full-time
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