Office Administrator

1 week ago

Mitchell, Australia Samsara Eco Full time

**Want to help us in our mission to end the plastic pollution crisis?**

**Then come join Samsara in tackling one of the planet's biggest problems with big impact**

Samsara represents the coming together of co-founders, the Australian National University (ANU), one of Australia's largest retailers and Main Sequence Ventures, to address a big planetary problem and build the kind of solution the world has been waiting for. Not only
will Samsara’s technology play a key role in solving the world's plastic recycling problems and eliminating the production of plastics from fossil fuels, our commercial potential is compelling.

We are a jaw droppingly unique company Whilst we are an envirotech start-up creating infinite recycling to end plastic pollution, we are also building an incredible place to work. We know that to make the magic happen our day to day working lives and rewards for our efforts need to be unique and exciting for the extra effort put in.

We are looking for a detail-oriented and organised individual to join our team as a Office Administrator / Accounts Payable. Reporting into our Senior Accountant this role is crucial in maintaining accurate financial records, overseeing administrative tasks, and ensuring the smooth operation of our office - initially based at our site in Mitchell but moving to Jerrabomberra when our new facility is open in early 2025.

**Key Responsibilities...**

**Accounts Payable**:

- Supporting the finance team keep accurate financial records through the timely processing of invoices, receipts, and payments (using Xero)
- Supporting the operations of the R&D facility through the timely receipting and recording of inventory (using Xero and Cin7)
- Monitor and track expenses, ensuring compliance with budgetary guidelines.
- Support colleagues to prepare Purchase Orders (for large expenditure items) in alignment with company processes.
- Support the Senior Accountant with asset management tasks.
- Reconcile bank statements, credit card statements, and other financial records to ensure accuracy.

**Office Administration**:

- Manage office supplies and equipment, ordering as needed to ensure smooth operations.
- Managing visitors and contractors coming into the building - including assisting with safety briefings as required.
- Liaising with the building manager on any upcoming emergency drills and building maintenance.
- Building relationships with local trades to ensure a strong network of resources in the area.
- Assist in HR-related tasks, such as helping to coordinate onboarding and offboarding new employees.

**Qualifications**:

- Qualification in Bookkeeping, Accounting, Finance, Business Administration, or a related field preferred (or studying towards).
- Proven experience in accounts payable and office management roles.
- Strong proficiency in accounting software (Xero preferred) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Excellent attention to detail and accuracy in data entry and financial records.
- Strong organisational skills with the ability to prioritise tasks and meet deadlines.
- Exceptional communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Problem-solving skills and a proactive approach to addressing issues.
- Team player with a positive attitude and the ability to collaborate effectively.

**Top things that will make you successful**
- A team player with initiative and a positive, can-do attitude
- Excellent financial and administration skills with a strong focus on delivery
- Highly organised and can thrive in an environment that is constantly changing
- Ability to multitask and manage time effectively
- Experience within a start-up environment would be advantageous

**What you might like about us...**

**_
Remuneration_** - we offer competitive salaries in addition to the option of owning company shares.

**_ Flexibility_** - at Samsara, flexible work means that our people are able to achieve work-life harmony. This includes support for how our people maintain health and wellbeing, parent or care for others, study, transition to retirement or pursue personal interests.

**_ Autonomy_** - you are trusted to work independently, make sensible decisions, ask better questions, adopt techniques to work smarter and do what you say you will do.

**_ Flat structure_** - we don’t entertain bureaucracy at Samsara Our people are empowered to use their own initiative to solve problems collaboratively. Communication is fast which means quicker decisions and the flexibility to adapt quickly to changes.
- Samsara is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Samsara is considered based on merit, qualifications, competence and talent. We don’t regard colour, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protect

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