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Administration Assistant

4 months ago

Melbourne, Australia Ambulance Victoria Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time

Organisation: Ambulance Victoria

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: AV/1709473

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to the Victorian public, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.

AV is seeking an experienced administrator to provide assistance to our Corporate Services Department. This is a full time, permanent position currently based in Doncaster.

**About the role**

Reporting to the Executive Assistant Corporate Services, the responsibilities of this position will include, but are not limited to:

- Provide high level administrative support to the Corporate Services Directorate and Division including,, records management, mail collection and distribution.
- Provide support with divisional procurement, invoices, expense claims, purchase orders, ensuring purchases are made within AV procurement guidelines.
- Provide administrative support at meetings, including preparation of agenda items and supporting documentation, and recording, preparing and distributing minutes as required
- Where required, assist with coordination of various documents and correspondence, including reports, briefing notes and business cases.
- Maintain an ethos of excellent customer service, monitoring the needs of stakeholder and supporting activities and communication in a timely manner.

**About you**

***To be considered for this position you will possess:

- Demonstrated experience and expertise in providing administrative support within a large or complex organisation or department, ideally in a public sector environment.

**Working at AV**

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.

This position is graded at AV2 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021.

**How to apply**
- A covering letter
- A resume
- A document addressing the selection criteria detailed on the last page of the position description
- Our diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people._