Business Unit Coordinator
5 months ago
For Current Gilead Employees and Contractors:
**Job Description**:
Gilead Sciences is a research-based biopharmaceutical company that discovers, develops, and commercialises innovative medicines in areas of unmet medical need. Our heritage of science and innovation and the curiosity and passion of everyone who works here has enabled us to provide medicines that help transform standards of care for more than 30 years.
Gilead’s therapeutic areas of focus include liver diseases, infectious diseases, and cancer.
Reporting to the Sr Business Unit Director HIV this 6? month contract position will support the sales and marketing activities of the HIV business unit (BU) along with driving special projects within the team.
Position Responsibilities- This role is to provide administrative and team co-ordination support, across a diverse and ad-hoc range of tasks and projects, as a critical member of the business unit- Proactively support members of the business unit, ensuring work is of the highest standard- Understand and adhere to business conduct and industry regulatory requirements including the Medicines Australia Code of Conduct and transfer of value reporting which involves purchase order audits, creating Master Service Agreements and work authorisations, completing tracking spreadsheets for compliance purposes- Support the Business Unit Director to coordinate the preparation of annual budget, review monthly budget variances, prepare open PO reports and manage accruals- Proactively manage and coordinate financial and legal requirements such as invoices, supplier set up, purchase order management, management of purchasing card for business unit, agreements- Responsible for coordinating events for the business unit, including budget management, location sourcing, liaison with vendors, planning, organising and implementation of numerous activities- Responsible for working with a range of internal and external stakeholders to complete tasks and projects on behalf of the business unit- Work with HR Operations, HR, IT and L&D to coordinate the successful onboarding of new team members. An onboarding schedule, including IT equipment and setup, orientation meetings and all new hire materials are to be arranged for a new employee’s first day at Gilead- Liaise with external agencies or organisations to coordinate activities which are important to the function of the department including marketing materials and events- Responsible for maintaining a calendar of meetings and events for the business unit- Tracks and verifies data using a variety of software to conduct data entry and sorting of information- Provides ad-hoc project support for the affiliate, when there is capacity. This may include tasks that contribute towards, but are not limited to, affiliate meetings and events, cross-functional collaboration and connection, process improvements, best practice sharing and social activities.
Knowledge, Experience and Skills- 3-5 years minimum working in a team coordination position, or supporting multiple leaders in a commercial environment- Excellent verbal, written communication and interpersonal skills are required.- Ability to multi-task across a wide variety of tactical and strategic activities.- Working knowledge and understanding of company - wide administrative policies and procedures.- Polished and professional approach with external groups- High attention to detail- Ability to recognize and interpret business issues/opportunities and recommend solutions through analysis, then implement solutions with external parties.- Excellent analytical skills with an emphasis on follow-through, and issue resolution abilities.- Microsoft Excel/Word & PowerPoint and strong working knowledge of order management and information management systems.- Possess the knowledge and ability to plan and prepare communications independently, along with skill and tact to respond to routine and non - routine queries.- Work independently; typically work is reviewed infrequently and only for soundness of judgment and overall adequacy and accuracy- Experience within the pharmaceutical industry is highly regarded, but not required- Experience in event coordination and budget management is highly regarded
Gilead Core Values- Integrity (always doing the right thing)- Teamwork (collaborating in good faith)- Excellence (working at a high level of commitment and capability)- Accountability (taking personal responsibility)- Inclusion (encouraging diversity)
Being Here Matters
- At Gilead we are committed, hardworking and passionate about improving the lives of the patients who use our products. Our values - integrity, inclusion, teamwork, accountability and excellence - are evident in everything we do. We are a close-knit team where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development._
- We want all our employees to embrace and le
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