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School Administration Officer

4 months ago

Camp Hill, Australia Brisbane Catholic Education Full time

St Thomas' Catholic Primary School, Camp Hill is an inner-city school, on Yuggera Country, where 330 students from Prep to Year 6 come to learn every day. Since the school's humble beginnings in 1929, we have followed the tradition of the Sisters of Good Samaritan of the Order of St Benedict and in doing so strive to be a community where our values of Faith, Justice, Compassion and Learning are lived out authentically by all members of our community each day. At St Thomas' our dedicated staff are committed to the vocation of teaching, as they work with our students to reach their full personal, spiritual and academic potential. Our generous class sizes and strong academic program ensure that our students are known, supported and challenged during their foundational years of schooling. Our flexible learning environments are well-resourced and designed to enhance opportunities for collaboration and exploration. This is further complimented by a schoolwide 1-1 iPad program that assists students in developing important creative and digital skills for the future.
**Explore our school website**
**here**
**to learn more about us.**

**About the role**
- St Thomas’ Catholic Primary School is seeking a welcoming, professional and collaborative School Secretary/Administration Officer to undertake a variety of administration tasks in our busy school office, serving the needs of our wonderful school community.
- Typical duties of the position include but are not limited to:
**Reception Duties**
- Greet visitors, students, parents, and staff in a courteous and friendly manner.
- Answer phone calls, route them to the appropriate personnel, or take messages accurately.
- Handle enquiries and provide information about the school.

**Administrative Support**
- Manage and maintain student records, attendance, and enrolment data.
- Prepare and distribute school-related materials, forms, and notices as needed.<
- Update and maintain the schools electronic and physical filing systems.
- Update compliance documents as required
- Provide a wide range of efficient, organised and advanced technical and administrative services to the Principal. Schedule meetings and appointments accordingly, ensuring that there are no conflicts or overlaps.

**Communication**
- Relay important announcements and messages to relevant parties through a variety of platforms<
- Communicate school policies and procedures to parents and visitors.
- Manage the school Facebook page

**Safety and Security**
- Provide basic first aid for students following BCE protocols
- Monitor visitor access and sign-in procedure.<
- Follow security procedures to safeguard the school community.
- Respond to emergencies or safety concerns following established protocols.

**Technology**
- Proficiently use office software and databases to manage records and information.
- Assist with troubleshooting basic technical issues related to office equipment.
- Update, maintain and manage documents using the school portal<

**Collaboration**
- Collaborate with other administrative staff to support school-wide initiatives.
- Work closely with the school principal, teachers, and support staff as needed.
- Work in collaboration with a variety of different stakeholders to solve problems calmly.

**Qualifications/Experience**
- Previous experience in a reception or administrative role is preferred.
- Proficiency in Microsoft Office Suite
- Strong communication and interpersonal skills.
- Excellent organisational and time management abilities.
- Attention to detail and the ability to multitask effectively.
- Ability to maintain confidentiality and handle sensitive information.
- A high level of communication and interpersonal skills are required.
- Hold or be prepared to obtain a First Aid Certificate.

To be eligible to be considered for this role you will:

- hold a Paid Employee Positive Notice Blue Card prior to commencement;
- be eligible to work in Australia for the duration of the appointment; and
- have a commitment to and understanding of the ethos and traditions of Catholic Education.

**Estimated start date**:January 2024

**Position tenure**:Continuing

**Weeks worked**:School term weeks only (holidays unpaid)

**Total Paid Hours (per week) & days required**:4 days per week (28 hours)

**Salary level, range or hourly rate**:School Officer Level 4 - $33.52 per hour

**Employment conditions**: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement
- _
- Everyone at Brisbane Catholic Education models and fosters a _
- commitment to the safeguarding of children_
- and promotes a culture where _
**_student protection is everyone’s responsibility_**:

- . Successful applicants will complete requisite _
- Working With Children (WWC)_
- pre-employment screening, in accordance with legislation, prior to appointment._
- Equity and inclusion are at the _
- core of our Catholic values_

**Contact**: Liam Beatty

**Contact number**: 3398 6633

**Closing