Administration/office Manager

2 weeks ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Western Metropolitan

Job type: Full time / From 24/04/2023 - 21/04/2024

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1335844

**Selection Criteria**:
**SC1** Demonstrated capacity to lead an office team, including capacity for directing the work of others.

**SC2** Demonstrated ability to work independently, flexibly, and constructively in a team, within a highly focused environment to ensure continuous and efficient operation and work proactively to enhance work systems and practices

**SC3** Demonstrated commitment to customer service, with high level interpersonal, written and verbal communication skills

**SC4** High level organisational skills, including the capacity to prioritise work flows.

**SC5** High level written and verbal communication skills.

**Role**:
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction mínimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Manage routine clerical or other administrative support responsibilities including general telephone, office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Manage staff in the admin team in middle years
- Manage student's attendance
- Manage Foodbank supplies
- Supports the first aid facilities and assists in delivering first aid to students
- Transition support - Years 6 to 7 and Years 9 to 10
- Manage,maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling
- Assistant to Principal Class Officers
- Any tasks assigned by Principal Class or Business Manager

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Location Profile**:
Truganina College places its learners at the centre of all that we do. The College caters for the educational and personal needs of each learner by providing an environment that inspires learning, promotes positive relationships, security, a sense of belonging and a culture of respect and pride. We have a culture of high expectations and a clear focus on visible learning with strong learning growth for every student.

The College operates using an F-9 Sub school model. The role will see the successful applicant support the achievement of the goals and targets in the College Strategic Plan in an unrelenting manner.

The specifics of the role are detailed below.

Truganina College places its learners at the centre of all that we do. The College caters for the educational and personal needs of each learner by providing an environment that inspires learning, promotes positive relationships, security, a sense of belonging and a culture of respect and pride. The College motto of; _Inspiring Excellence in Learning to Believe, Achieve and Succeed _underpins all decisions that are made.

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