Executive Assistant

4 weeks ago

Brisbane, Australia Tourism and Sport Full time

What we are looking forWe're looking for the best suited applicant for the role. We'll do this by assessing your eligibility and your suitability to undertake the requirements of the role (including, where relevant, the way you carried out previous roles). We'll also consider your potential to make contributions to the department and how your engagement would support our commitment to equity, diversity, respect and inclusion.This position requires: - Provide administrative support to the Branch to ensure efficient day-to-day operations in accordance with relevant legislation, policies and procedures, and undertake projects as required by the General Manager. Create correspondence items for the General Manager and Directors, proactively monitor deadlines for correspondence across the Branch and liaise, negotiate and consult with Branch officers on behalf of the General Manager to ensure correspondence is completed in a timely manner. Assist in preparing and finalising documents, correspondence, presentations or reports as required. Consult with the Office of the Deputy Director-General regarding correspondence status and extension requests, and the review and improvement of correspondence work systems, procedures and guidelines. Assist in the co-ordination of specific activities in relation to organising and supporting events and visits, which may include: forums and workshops; regional site visits by staff; tourism investment attraction missions both inbound and outbound; and client visits and functions. Provide day to day IT support as required. Build and maintain strong working relationships with key stakeholders including staff of the Offices of the Deputy Director-General and Director-General, staff across the Branch and the remainder of the Tourism Division, the Tourism Division's Administration Team (of which you are a member) and the department's executive assistant/administration network of officers. Ensure enquiries from members of the public, industry, internal and external clients are responded to and recommend and/or determine appropriate action and follow through to ensure all customer enquiries are satisfactorily dealt with within efficient timeframes. Liaise with colleagues, customers, stakeholders, members of the public and other government departments in relation to the Tourism Division's activities. As a member of the Tourism Division's Administration Team, you will: o Ensure financial transactions, credit card reconciliations and procurement processes are completed in a timely and efficient manner, and in accordance with required standardso Assist in developing and maintaining administrative systems to effectively manage the Tourism Division's workload and prioritieso Provide corporate project support across the Tourism Division to assist in the delivery of major initiatives (for example, accommodation changes)
- Contribution to workplace equity and diversity that enriches our culture of safety, innovation, respect and inclusion.Every staff member is expected to role model leadership behaviours. This role requires the individual contributor leadership capabilities as outlined in the Leadership competencies for Queensland booklet.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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