Executive Assistant

3 weeks ago

Brisbane, Australia Public Trust Office Full time

An exciting permanent opportunity is available for a highly experienced professional Executive Assistant to join the People and Culture (P&C) team at the Public Trustee. We are looking for an Executive Assistant to provide a range of executive support and administrative services to facilitate the delivery of business operations, and to support the Executive Director, P&C and Director within the P&C portfolio.

**Key responsibilities include**: for a full list please refer to the attached role description
- Providing confidential executive administrative support to the Executive Director P&C and Director/s within the P&C portfolio as needed
- Accurate up-to-date diary management ensuring forward planning of regular meetings, accuracy of itineraries and provision of supporting documents for meetings
- Liaising with Executive Directors, Directors, Managers and staff to coordinate collection and correlation of data/information to ensure timely and accurate responses and submissions to executive correspondence and reporting
- Maintaining and tracking a register of action items on behalf of the Executive Director P&C
- Developing and maintaining office systems to ensure the most effective and efficient practices and controls are in place, including filing and bring-up systems
- Overseeing the maintenance of administrative standards and contribute to the training of other P&C staff in administrative practices
- Coordinating meetings, including calendar and venue bookings, preparing agendas, taking and distributing minutes, and monitoring follow-up actions
- Arranging travel and accommodation as required for the P&C team

We would like to hear from you if you are a dynamic, positive self-starter with proven experience at an Executive Assistant level and have:

- Previous experience in a similar role
- Experience supporting Senior Management
- High level of written and verbal communication skills including use of advanced Microsoft Office programs such as Word, Excel, PowerPoint etc
- Excellent attention to detail, coupled with strong organisational skills
- Are committed to quality, professionalism and confidentiality

How to apply
If you are interested in working with us, please provide the following information to help us assess your suitability:
*
- Your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
- A cover letter (no more than two pages) outlining recent examples of your ability to demonstrate the 'Key capabilities' required to perform the 'Key responsibilities' of the role, as outlined above.
- Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.
- Details of any visa conditions if you are not an Australian citizen or do not have permanent residency status.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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