Administration Officer

4 weeks ago

Adelaide Region SA, Australia Department of Industry, Science, Energy & Resources Full time

Adelaide
- Job closes 17/11/2023

**About the Department**:
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.

**About the team**:
The Australian Radioactive Waste Agency (ARWA) is leading the responsible management and safe storage and disposal of Australia’s radioactive waste. A key element of ARWA’s program is the delivery of disposal pathways for Australia’s radioactive waste which will provide purpose-built, highly engineered solutions to manage radioactive waste from sources such as nuclear medicine production.

At ARWA, our dynamic, multidisciplinary team has a unique opportunity to drive the future of Australia’s expertise in safe and secure radioactive waste management, to protect people and the environment for generations to come. Our people come from diverse backgrounds, nationalities, and cultures. These differences bring challenges and opportunities, and they will ultimately enhance the delivery of our complex technical work. Our people have the experience and skills to put ARWA at the forefront of the global nuclear waste management field as we deliver world class facilities for Australia.

**Nuclear Literacy**
Radioactive waste exists in many locations around the country, including hospitals, research facilities and universities. While these locations maintain safety measures, they were not specifically designed for long-term waste management, making their continued use unsustainable. The construction and operation of dedicated waste disposal facilities is needed to safeguard the future of Australia's nuclear medicine industry and nuclear research capabilities. ARWA’s culture of safety and security is international best practice and is complemented by our work to increase nuclear literacy in Australia through education and awareness.

**The opportunity**:
The Administration Officer (Secretariat) supports key decision making, delivery of required portfolio business outcomes and sharing of appropriate information within and outside of ARWA. The role will work closely across teams and will possess strong communication skills in order to translate complex information into a format that is easy to understand. The Administration Officer (Secretariat) will support the coordination of requests, summarising information and compiling reports.

Reporting to the Assistant Manager, Parliamentary, Coordination and Secretariat, the Administration Office (Secretariat) provides secretariat support to various committees and operational governance authorities, including (but not limited to)planning, coordinating, and facilitating the delivery of meetings, conferences, and workshops; coordinating and preparing meeting materials and liaising with meeting participants; recording accurate and detailed minutes of meetings; registering and proactively following up on meeting action items; and other ARWA business-related duties as required.

**What’s in it for you?**:

- Experience working in a secretariat role or role with secretariat duties.
- Demonstrated professionalism, sound judgement, motivation, and initiative.
- Demonstrated knowledge and experience of working in a complex environment and successfully managing competing priorities and delivering quality results within time constraints.
- Demonstrated ability to work to a high standard in a dynamic environment, remaining flexible, agile, and adaptable, supporting colleagues at short notice.
- Excellent communication skills, including advanced written and verbal skills, including the ability to foster trust and cooperation and interpret and deliver complex information in a clear and simple manner.
- Demonstrated ability to recognise and deal discreetly with confidential matters and exercise personal integrity.
- Strong stakeholder engagement skills with a demonstrated ability to build and maintain relationships with diverse internal and external stakeholders.
- Advanced skills in the MS Office suite.
- Sound understanding of Commonwealth Government processes.
- Tertiary qualification or certification in Business Administration or a similar field and/or equivalent experience is desirable.

**What you will do**:

- Coordinate and manage various administrative tasks to ensure effective communication and information flow within the Agency.
- Maintain, organise and update records, files, and databases, using departmental systems and technologies to enable easy retrieval and access to critical information as needed.
- Plan, coordinate, and facilitate the delivery of meetings, conferences, and workshops, including scheduling, organ

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