Administration Officer

3 weeks ago

Melbourne City Centre, Australia Department of Justice and Community Safety Full time

Great opportunity to join Forensic Intervention Services
- Opportunities available: 4x 12 month Fixed-Term, Full-Time roles and 1x Ongoing Full-Time position
- Make a positive difference in keeping our community safe
- Attractive salary between $73,842 - $89,661 plus superannuation.

What does the Forensic Intervention Services team do?
Corrections Victoria is part of the Department of Justice and Community Safety and is responsible for the operation of Victoria's adult corrections system, public and privately operated prisons, and a transitional centre. It ensures that people held in prison are safely and securely contained and aims to rehabilitate people by addressing the underlying causes of offending behaviour.
As a division of Corrections Victoria, Forensic Intervention Services is a specialist program area within Offender Services that provides people in custody and in the community with evidence-based offence-specific screening, assessment and interventions to support their rehabilitation. In doing so, Forensic Intervention Services is a critical component of the Department's strategy to reduce reoffending and contribute to community safety.
The Support Services area manages the day-to-day operations of Forensic Intervention Services, and provides a range of corporate services, including:

- Coordinating the human resources and recruitment activities of the business unit
- Coordinating the business unit's financial processing and budget functions
- Coordinating all business correspondence
- Supervising the administrative functions and physical facilities and resources of the business unit.

What will the Administration Officer, do?
The Administration Officer, Support Services, is required to provide general administrative support to the applicable service area, through activities such as file management, reception duties, data entry and using and maintaining standard office equipment and software. The Administration Officer, Support Services may also be required to undertake secretariat duties to support the business unit, including generating meeting agendas and minute taking. The role involves some contact with service users.
What skills should the Administration Officer, Support Services, have?
- The ability to develop and maintain effective and productive working relationships with stakeholders, colleagues, and external providers.
- Well developed customer service skills, including the ability to appropriately manage and respond to incoming telephone calls, service users, visitors, and enquiries.
- Experience in providing secretariate support, such as minute taking and related tasks, across the business unit were required.
- The ability to proactively identify client needs and provide options and recommendations where appropriate.

**Qualifications/Requirements**:

- Administration experience is desirable.

Please refer to the attached position description for more information on the requirements for the role.
What's in it for you?
You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria.
There are many advantages in working for the department, including:

- Job stability - opportunity to be a member of the Victorian Public Service (VPS).
- A fair salary
- enjoy great work conditions and salary sacrificing options.
- Transparent performance framework
- approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
- Generous leave entitlements
- provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
- Employee Assistance Program support
- you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.

How to apply

**FOR INTERNAL VPS EMPLOYEES**:
**MANDATORY VACCINATIONS**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine.
Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes e

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