Executive Assistant, Act, 4 Weeks

7 months ago

Canberra, Australia Infopeople Full time

**Key accountabilities**
- Monitor the workflow, approval process and quality assurance of documents by ensuring all correspondence is correctly formatted on the appropriate templates and provided within the established timelines. This will also include appropriate electronic filing and use of the HPE Content Manager (TRIM) to progress for external clearances.
- Contribute generally as a member of the wider Executive Support Team and as required, provide co-ordination and administrative assistance to support the functions of the Senior Management team and the Group.
- Manage confidential and sensitive information in accordance with the relevant legislative and policy principles including maintaining records in accordance with the Territory Records Act.
- Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behaviour consistent with the ACTPS Respect Equity and Diversity framework.
- Undertake other duties appropriate to this level of classification which contribute to the operation of the section and organisation.

**Key Requirements**
- Proven experience in providing high-level administrative support functions, including diary management, appointment and meeting scheduling, and telephone call management.
- Ability to efficiently handle travel and accommodation arrangements.
- Demonstrated ability to undertake high-level coordination and support for the Executive Branch Manager.
- Experience monitoring workflow, approval processes, and ensuring document quality assurance.
- Proficient use of HPE Content Manager (TRIM) for electronic filing and external clearances.
- Ability to contribute effectively as a member of the wider Executive Support Team.
- Proven ability to manage confidential and sensitive information in accordance with legislative and policy principles.
- Knowledge of the Territory Records Act and commitment to maintaining records in compliance with the Act.
- Understanding and commitment to working within the ACTPS Code of Conduct.

**If this sounds like you**:
**Infopeople - Carissa San Luis

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