Administrator/receptionist

2 weeks ago

Ipswich, Australia Intrinsic Health Full time

**Who is Intrinsic Health?**

Intrinsic Health is a passionate team of allied health professionals, providing holistic allied health services to individuals of any age or ability.

We recognise that health is experienced physically, psychologically, and socially; and with this in mind we adopt an individualised approach to treatment through comprehensive assessment, centred around the goals of our clients and their families.

**Our culture**

Our staff, our people, are our number one asset. We pride ourselves on fostering a diverse, safe, and inclusive working environment for our staff to be supported and empowered to excel in their field and deliver the highest quality of care to our clients, patients, and residents.

**About the role**:
This is one of two roles that deliver both general administration and reception functions to the Intrinsic Allied Health Centre Ipswich. Reporting to the onsite Practice Manager (PM), this position is located in the Ipswich practice but also provides off-site support for the three satellite sites of the practice.

**Key Responsibilities**:

- Create a warm and welcoming environment for each and every patient, making it a personal experience for them and setting our practitioners up for success.
- Provide information to clients and their families presenting to the practice or making inquiries by phone, ensuring that all enquiries are dealt with in a confidential and sensitive manner.
- Answer phones, book and confirm appointments and enter new client details on computer software.
- Maintain accurate records and security for petty cash, process clinic payments, receipting and end of day reporting/reconciliation
- Effective scheduling of client appointments for all clinicians.
- Review and make changes where required to maximise productivity in the diary.
- Provide support to each clinician to ensure their day runs smoothly.
- Organise clinic’s cleaning/maintenance/day to day appearance.
- Assist in the set up and pack-up of the centre, ensuring the rooms are left in a clean and tidy state at the end of each day.
- Write service agreements for clients with input from clinicians.
- Assist the PM to identify, establish, improve and maintain administrative processes.
- Identify client issues with payment and escalate to the PM as required.
- Assist with equipment management and maintenance.
- Ensure adequate supplies of consumables, such as stationery, printer, and kitchen supplies.
- Assist in new staff induction of with regards to administrative processes.

Assist in administrative functions for meetings and events, including catering, invitations and RSVPs, room bookings and IT support.
- Other duties consistent with the position where required and/or requested by management from time to time.

**Essential**:

- Minimum of 2 years’ experience in Administration based roles.
- Previous experience within the Healthcare space
- This is a client facing role so you must love interacting with people.
- High level organisational skills and the ability to multitask and/or prioritise to meet deadlines in a busy clinic environment.

**Highly Desirable**:

- Experience using HICAPS
- Tertiary qualification, preferably relevant to the position e.g. Certificate, Diploma, Bachelor Degree

**You will possess**:

- A strong work ethic. You are someone who can be relied upon to get things done
- Can do attitude and able to own and solve problems and escalate issues of concerns.
- Excellent verbal and written communication skills
- A strong attention to detail and strong numeracy skills
- The ability to work both in a team environment and independently
- Strong skills in Microsoft Office Suite, billing systems, and spreadsheets.

**Start Date**
Immediate start date available.

**What we offer**:

- A rewarding and supported role in an established and progressive health group that continues to grow organically, due to our strong focus on team development and great customer service.
- Personal development program in communication, leadership and responding to individual learning requirements.
- A great local team who loves achieving the best for themselves and their clients.
- A supportive management team that starts at the top
- Attractive remuneration and benefits.
- Flexibility and understanding of life commitments.

For a confidential discussion please contact Laura Del Papa (Recruitment Coordinator) on
**0421 491 877** or

  • Receptionist/administration Assistant

    1 week ago

    Ipswich, Australia OnePoint Connect Full time

    **Virtual Receptionist Position Available** **Work from Home Opportunity** Are you a skilled communicator with exceptional organisational abilities? Do you thrive in a remote work environment and enjoy assisting others? We're seeking a dedicated Virtual Receptionist to join our team. This position offers the flexibility of working from home and requires...

  • Receptionist - Ipswich

    1 week ago

    Ipswich, Australia HB Recruitment Full time

    An excellent opportunity currently exists with an Ipswich-based **Employer of Choice** in the Not-for-Profit sector for a permanent, full-time **Receptionist**. The **Receptionist** will be responsible for providing high level service to both internal and external clients, and as the first point of contact (both telephone and face-to-face), will play a...

  • Dental Receptionist/administrator

    6 days ago

    Ipswich, Australia Ipswich City Dental Full time

    Ipswich City Dental is a new dental clinic dedicated to providing superior dental care to the Ipswich community. We are a new face in dentistry, specialising in dental for the entire family. We are currently looking for an experienced dental receptionist to join our team on a full-time basis! What you stand to gain: - Beautiful practise with a wonderful...

  • Receptionist

    1 week ago

    Ipswich, Australia Ramsay Health Care Full time

    **Receptionist** **Ramsay Psychology Ipswich** - Casual opportunity - Enjoy flexible hours for better work life balance! - Gain access to an impressive array of employee benefits and programs - Experience career diversity, complexity & opportunity. **About the Role** Our receptionist staff are pivotal to the success of our clinics and the positive...

  • Medical Receptionist

    2 weeks ago

    Ipswich, Australia I-MED Full time

    Join the I-MED Radiology team and be part of our commitment to teamwork and delivering outstanding healthcare to every patient. If you share our values, we want to hear from you. At I-MED, we invest in our people, systems and technology, always putting the patient first. Immerse yourself in the vibrant atmosphere of our Prince of Wales Hospital clinic, where...

  • Receptionist

    1 week ago

    Ipswich, Australia Blue Care Full time

    Employment Term: Permanent Part-time 30.4 hours per fortnight Location: Ipswich **Salary**: $63,649 + 11% Super + NFP Salary Packaging (Prorata) Make a meaningful difference with UnitingCare Community We’re looking for someone who wants to make the world a little better through small moments that leave big impacts. To build meaningful relationships and...

  • Junior Hospital Receptionist

    2 weeks ago

    Ipswich, Australia Roderick Street Day Surgery Full time

    We are seeking an enthusiastic individual to join our team at the Roderick Street Day Surgery, Ipswich! This is a part time junior hospital receptionist role with full training and the opportunity to learn. What we are really looking for is someone with a friendly, caring and compassionate nature -- this is essential to deliver the high level of patient...

  • Talent Community

    7 days ago

    Ipswich, Australia Ramsay Health Care Full time

    Welcome to the Ramsay Administrative Talent Community! Here, we're looking for dedicated individuals to fill key roles, including: - Accounting / Finance - Administrative Assistants - Clinical Coding Experts - Executive Assistants - Health Information Staff - Receptionists / Switchboard Operators - Ward Secretaries When you become a part of our community,...

  • Medical Receptionist

    1 week ago

    Ipswich, Australia Icon Group Full time

    **Administration** **Ipswich** **Full Time** **Icon Cancer Centre Australia** - Permanent Full-Time role, 76 hours per fortnight - **Make a Genuine Difference** to the lives of our Patients receiving Cancer Treatments. - Excellent Hourly Rate, based at St Andrews Private Hospital in Ipswich **About the Role**: Are you looking for a role where your work...

  • Urgent Care Receptionist Ipswich Casual

    2 weeks ago

    Ipswich, Australia For Health Group Full time

    The Company ForHealth Medical Centres is an industry leader in quality, accessible healthcare. We have a nationwide network of 80+ medical centres and 1300+ independent health practitioners. Our independent health practitioners offer their patients a lifetime of holistic care and provide 7+ million patient consultations annually. We are proudly part of the...

  • Administrative Support Specialist

    4 days ago

    Ipswich, South Dakota, Australia Sonic HealthPlus Full time

    Job OverviewThe Clinic Administration Officer will play a vital role in supporting the operations of our clinic, ensuring a positive experience for both patients and staff.This is a fantastic opportunity for a motivated and detail-oriented individual to join our dynamic team and contribute to the delivery of exceptional patient care.ResponsibilitiesReception...

  • Medical Receptionist/administration

    2 weeks ago

    Ipswich, Australia Infinite Vision Full time

    We are seeking a dynamic, friendly and efficient person who has impeccable inter-personal relationship skills, to work in our busy medical practice. Responsibilities include all tasks generally associated with appointment bookings, patient liaison and general administration. All training will be provided. The right applicant will be highly professional,...

  • Medical Receptionist Ipswich Casual

    3 weeks ago

    North Ipswich, Australia For Health Group Full time

    About Us Elevate your healthcare career by becoming a vital member of the ForHealth Medical Centres family. We're a trailblazer in delivering top-notch, accessible healthcare, boasting an expansive network of 80+ medical centres and over 1300 independent health practitioners nationwide. Together, we contribute to more than 7 million patient consultations...

  • Clinic Administration Officer

    4 days ago

    Ipswich, South Dakota, Australia Sonic HealthPlus Full time

    Job Description - Clinic Administration Officer (EKC00004Q)ABOUT USEKCO Hand Therapy is Queensland's largest hand and upper limb rehabilitation organization, and we pride ourselves on being a passionate team dedicated to delivering exceptional care. Our skilled team of 46 hand therapists and 15 administrative staff work across 13 clinics in the greater...

  • Administration Assistant/receptionist

    2 weeks ago

    Ipswich, Australia BOMO Bandwagon Pty Ltd Full time

    BOMO Bandwagon is a focused coworking space with a joint passion for creative productivity and enjoying a nice space to play mentally when growing your business. Our people are believers in aligned connection and enjoy being with and supported by others doing their best work. Located in the heart of the Nicholas Street precinct, our space combines a...

  • Medical Office Coordinator

    4 days ago

    Ipswich, South Dakota, Australia Sonic HealthPlus Full time

    About UsSonic HealthPlus is Queensland's largest hand and upper limb rehabilitation organization, dedicated to delivering exceptional care.We have a passionate team of 46 hand therapists and 15 administrative staff working across 13 clinics in the greater Brisbane area, providing state-of-the-art treatment programs and innovative rehabilitation...

  • Receptionist - Entry/trainee Level

    1 week ago

    Ipswich, Australia Construction Project Management Pty Full time

    CPM Consolidated Group of companies is made up of; CPM Advisory & Project Management, CPM Civil, 4 Hearts Brewing, Pumpyard Bar and Dovetails Restaurant and we are located at the historic 88 Limestone Street precinct in Ipswich. Our business is going from strength to strength and we are now seeking additional administration support. This is an exciting...

  • Registered Veterinary Nurse

    5 days ago

    Ipswich, Australia Supremesearchspecialists Full time

    Registered Veterinary NurseHours: Full Time (38 hour week)Weekends: 1 in 3 Saturday mornings (8am-1pm). Weekend daytime OOH shifts are worked on a rota basis and currently run at approximately 1 in 12 full weekends.They have comprehensive in-house diagnostics including blood machines, x-ray, ultrasound, and multiparameter monitoring, alongside endoscopy and...

  • Dental Assistant/receptionist

    2 weeks ago

    Ipswich, Australia SkilledSuite PTY LTD Full time

    _Are you someone with exceptional organisation skills, a natural communicator, who wants to provide outstanding service to the clients they work with? Then SkilledSuite has the role for you!_ **The Role** In this position you'll be assisting with the day-to-day administrative and chair-side clinical duties of a busy, family-owned dentist practice in...

  • 15855i Receptionist

    2 weeks ago

    Ipswich, Australia Top Office Group Full time

    A permanent full-time role has become available with a truly innovative organisation focused on food and animal safety. With a presence across 12 countries, this is an opportunity to join a company that offers solutions to food processing and agriculture industries. **Based in the Ipswich area, this role will be the first point of contact for visitors and...