Project Controls Administrator

2 weeks ago

St Leonards, Australia Stantec Full time

Project Controls Administrator - ( 240001OQ )

**Description**

**About the role**:
The Project Administrator role is the ‘go to person’ to support Project Managers (PMs) for setting up new projects, logistics, administration assistance, change management procedures for ongoing projects, monitoring and forecasting financials, developing, and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery.

We are looking for an entry level Project Administrator team member to join the team. No prior or limited experience is required. If you are looking to start your career, change in career and you have an interest in project delivery:
**Day to day tasks may involve**:

- Project set ups.
- Extracting various reports from our internal reporting dashboards to enable PMs and leadership staff to analyse and action.
- Ensuring QC/QA procedures are followed, documented, and stored.
- Monitoring unbilled financials and ensuring timely invoicing on a regular basis or as the project contract dictates, including monitoring outstanding invoices for projects.
- Assisting PMs with planning and administering Health, Safety, Security and Environment (HSSE) requirements
- Assisting PMs with third party supplier/contractors, ensuring data is correctly updated and stored in compliance with company policies, insurances and ensuring subconsultant prequalification questionnaires are up to date.
- Assisting with the establishment of the baseline schedule, budgets, and resource loaded schedule (if required) in conjunction with project team members.
- Assisting bid/project managers with our internal opportunity tracking updates, and our internal pricing tool (where required).
- Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability, and risk.

**Qualifications**

**To be successful for this role you'll need**:

- Have a positive attitude.
- Enjoy helping fellow team members.
- Be willing to learn new tools and systems.
- Be good with numbers.
- Be good with variety and enjoy multi-tasking.
- Have good communication skills and can relate to a wide range of people.
- Be someone with good administrative skills including attention to detail, written and oral communication, management of documentation.
- Enjoy solving problems.
- Have at least a basic level of Excel experience.

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Flexible Working Arrangements.
- Option to purchase up to 4 weeks additional leave.
- Learning and Talent Development Programs - Including Global programmes, online learning, and on-the-job learning
- Mentoring for your own development
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables.
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program

**About Stantec**

The Stantec community unites approximately 28,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

**Culture**

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI, neurodiversity, and more Our employees play sport, fundraise, volunteer, learn, and have fun together.

**How to apply**

**Primary Location** : Australia-New South Wales-St. Leonards

**Organization** : BC-3011 Buildings-AU Victoria

**Employee Status** : Regular

**Job Level** : Individual Contributor

**Travel** : No

**Schedule** : Full-time

**Job Posting** : Apr 15, 2024, 7:40:08 PM

**Req ID**: 240001OQ

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discriminat

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