Vet/work Placement Administration Assistant Es

1 month ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 28/10/2024 - 19/09/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Other

Reference: 1440038

**Selection Criteria**:
**1.** **Demonstrated ability to assist with the VET process from enrolment to exit, including providing information regarding budgets.**

2. Demonstrated ability to assist with VASS data for Vet student enrolments.

**3.** **Ability to organise self, multi-task in a busy work environment with competing priorities and demands, and cope under pressure at busy times**.**

4. Possess the technical knowledge and expertise relevant to the position. Eg CASES21, Word, Excel, Powerpoint.

**5.** **Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
The Administration Assistant will
- Assist with the Vocational Education & Training (VET) programs delivered at Mornington Secondary College, TAFEs, RTOs, and local schools for students in Years 10 to 12 including meeting VCAA requirements for VASS.
- Assist with the Work Experience process for all students
- Work under the direction of the Assistant Principal - Senior School and the Careers Practitioner
- Attend and be active participant in meetings.

**Responsibilities**:
**VET Administration**

**Roles & Responsibilities**
- Liaise with Applied Learning Leader regarding internal VET options for the forthcoming year.
- Assist with the administration process with RTOs when establishing VET programs delivered on campus.
- Create VET promotional material for Course Information Night and Course Selection period.
- Assist with the enrolment process of students undertaking VET internally and externally.
- Create VET Tuition Fees and Materials Charges spreadsheet based on RTO information.
- Liaise with Business Manager regarding VET costs.
- Create RTO Purchasing Contracts, Purchase Orders and maintain record of invoices and payments made.
- Assist with students at risk of non completion includes liaising with Year Level Coordination.
- Liaise with General Office, Program Leaders and Timetabler and cross check with Compass rolls to ensure the accuracy of VET enrolments and class lists for VET classes and qualifications.
- Organise FMPLLEN VET student surveys to ascertain level of satisfaction with courses.
- Attend PVET Network Meeting with FMPLLEN.
- Maintain VET information on Careers page.
- Communicate with the School Community regarding VET via Compass Newsfeed.
- Monitor and action VET attendance.
- Provide VET report and VET attendance update to students and parents/guardians at the end of Term 2.
- Provide final VET Attendance and VET results to students and parents/guardians at the end of Term 4
- Gather, data to inform decisions with future VET programs.
- Providing regular feedback to relevant staff on the progress of individual students.
- Assist with the presentation of VET information at year-level assemblies, information evenings, etc.
- Engage with the Head Start program to support students access to appropriate apprenticeships and traineeship pathway opportunities.
- Assist Career Practitioner as required for Careers related events/duties

**VET VASS**
- Assist with the VASS for VET student enrolments ¿
- Obtain VET certificate and units of competency from RTOs for all students undertaking VET
- Enrol students in VET qualification by VASS due date
- VET Eligibility Reports
- Liaise with Applied Learning Leader for anomalies
- Obtain VET results from RTOs and upload results by VASS due date
- Assist with VASS for students undertaking a school based apprenticeship/traineeship
- Liaise with RTO regarding Training Plan, approve and sign.
- Provide Training Plan to VET VCAA unit for approval and access to qualification on VASS
- Enrol student in VET qualification
- Obtain VET results from RTO and upload results by VASS due date.

**Work Experience**
- Download the manual but check regularly for updates
- All Project Ready students need Work Experience
- All other students (not Project Ready) can fit into either of these time slots unless special work exp eg Interstate, Hospital, Zoo & if advised by YLT
- for the blocked dates, liaise with YLT and provide information to students/families
- update MSC guide (Work Experience and SWL in house) each year
- Possible referrals to Headstart if applicable on completion of Work Experience
- liaise with Headstart

**Headstart Placements**
- Headstart manages/approves then provides paperwork to be uploaded onto database and filed
- Liaise with Yr level teams, WRS teachers etc
- Circulate Spreadsheet to YLTs, WRS teachers and Careers
- Download reports from Work Expo software

**Other**
- Other duties as assigned by the Business Manager, Principal or Assistant Principal.

**Risk and Occupational Health and Safety**
- comply with legislated occupational health and safety practices and participate in consultative processes.
- observe safe work practices in a

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