Vet/work Placement Administration Assistant Es

2 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 28/10/2024 - 19/09/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Other

Reference: 1440038

**Selection Criteria**:
**1.** **Demonstrated ability to assist with the VET process from enrolment to exit, including providing information regarding budgets.**

2. Demonstrated ability to assist with VASS data for Vet student enrolments.

**3.** **Ability to organise self, multi-task in a busy work environment with competing priorities and demands, and cope under pressure at busy times**.**

4. Possess the technical knowledge and expertise relevant to the position. Eg CASES21, Word, Excel, Powerpoint.

**5.** **Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
The Administration Assistant will
- Assist with the Vocational Education & Training (VET) programs delivered at Mornington Secondary College, TAFEs, RTOs, and local schools for students in Years 10 to 12 including meeting VCAA requirements for VASS.
- Assist with the Work Experience process for all students
- Work under the direction of the Assistant Principal - Senior School and the Careers Practitioner
- Attend and be active participant in meetings.

**Responsibilities**:
**VET Administration**

**Roles & Responsibilities**
- Liaise with Applied Learning Leader regarding internal VET options for the forthcoming year.
- Assist with the administration process with RTOs when establishing VET programs delivered on campus.
- Create VET promotional material for Course Information Night and Course Selection period.
- Assist with the enrolment process of students undertaking VET internally and externally.
- Create VET Tuition Fees and Materials Charges spreadsheet based on RTO information.
- Liaise with Business Manager regarding VET costs.
- Create RTO Purchasing Contracts, Purchase Orders and maintain record of invoices and payments made.
- Assist with students at risk of non completion includes liaising with Year Level Coordination.
- Liaise with General Office, Program Leaders and Timetabler and cross check with Compass rolls to ensure the accuracy of VET enrolments and class lists for VET classes and qualifications.
- Organise FMPLLEN VET student surveys to ascertain level of satisfaction with courses.
- Attend PVET Network Meeting with FMPLLEN.
- Maintain VET information on Careers page.
- Communicate with the School Community regarding VET via Compass Newsfeed.
- Monitor and action VET attendance.
- Provide VET report and VET attendance update to students and parents/guardians at the end of Term 2.
- Provide final VET Attendance and VET results to students and parents/guardians at the end of Term 4
- Gather, data to inform decisions with future VET programs.
- Providing regular feedback to relevant staff on the progress of individual students.
- Assist with the presentation of VET information at year-level assemblies, information evenings, etc.
- Engage with the Head Start program to support students access to appropriate apprenticeships and traineeship pathway opportunities.
- Assist Career Practitioner as required for Careers related events/duties

**VET VASS**
- Assist with the VASS for VET student enrolments ¿
- Obtain VET certificate and units of competency from RTOs for all students undertaking VET
- Enrol students in VET qualification by VASS due date
- VET Eligibility Reports
- Liaise with Applied Learning Leader for anomalies
- Obtain VET results from RTOs and upload results by VASS due date
- Assist with VASS for students undertaking a school based apprenticeship/traineeship
- Liaise with RTO regarding Training Plan, approve and sign.
- Provide Training Plan to VET VCAA unit for approval and access to qualification on VASS
- Enrol student in VET qualification
- Obtain VET results from RTO and upload results by VASS due date.

**Work Experience**
- Download the manual but check regularly for updates
- All Project Ready students need Work Experience
- All other students (not Project Ready) can fit into either of these time slots unless special work exp eg Interstate, Hospital, Zoo & if advised by YLT
- for the blocked dates, liaise with YLT and provide information to students/families
- update MSC guide (Work Experience and SWL in house) each year
- Possible referrals to Headstart if applicable on completion of Work Experience
- liaise with Headstart

**Headstart Placements**
- Headstart manages/approves then provides paperwork to be uploaded onto database and filed
- Liaise with Yr level teams, WRS teachers etc
- Circulate Spreadsheet to YLTs, WRS teachers and Careers
- Download reports from Work Expo software

**Other**
- Other duties as assigned by the Business Manager, Principal or Assistant Principal.

**Risk and Occupational Health and Safety**
- comply with legislated occupational health and safety practices and participate in consultative processes.
- observe safe work practices in a

  • Ed Support Level 1-range 2 Vet Careers Administrator

    3 days ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Southern Metropolitan Job type: Part time / From 28/01/2025 - 19/12/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1453045 **Selection Criteria**: **Standard DET ES Level 1 Range 2 Selection Criteria** SC1 Demonstrated experience and skills in...

  • VET Student Placements

    5 months ago

    Melbourne, Australia Yooralla Full time

    About the Role Student placements provide the opportunity in a professional workplace to apply the theory and skills gained while studying. Yooralla is committed to supporting practice placements for the development of an experienced and qualified disability sector workforce. Within a supervised learning environment you will gain experience in...

  • Vet Teacher

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Northern Metropolitan Job type: Part time / From 28/01/2025 - 26/01/2028 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Teacher Reference: 1449433 **Location Profile**: Peter Lalor Secondary College is a school for high quality vocational education based on best teaching and learning theory and...

  • Locum Small Animal Associate Vet Surgeon

    6 months ago

    Melbourne, Australia The Vet Service Full time

    **Salary: $100/hour + super** **Package**: - A work rotation of 4 weeks on (4-6 days per week) then 1 or 2 weeks off (negotiable to suit your life!) - Flights / travel expenses paid including for all blocks of time off - Accommodation provided - $100 / hour + super **Type of Work**: Small Animal Associate Vet Surgeon, Permanent, Full-Time **Job...

  • Community Engagement and Placement Liaison

    2 weeks ago

    Melbourne, Victoria, Australia Acknowledge Education Full time

    About the Role:As a key member of the Acknowledge Education team, you will play a crucial role in developing and implementing effective placement and stakeholder engagement strategies for our Community Services Higher Education and VET programs.Reporting directly to the Industry Engagement Manager, your primary responsibility will be to source, develop, and...

  • Placement Officer

    2 weeks ago

    North Melbourne, Australia Box Hill Institute Full time

    Job DescriptionAbout the Role:We are seeking a highly skilled Placements Administration Officer to join our team at Box Hill Institute. This is a rewarding opportunity to make a difference in the lives of our students and employers.Key Responsibilities:Prepare and execute placement contracts, ensuring compliance with all relevant regulations.Handle student...

  • Vetting Officer, Apac

    5 months ago

    Melbourne, Australia RightShip Full time

    **The Company** RightShip is the world's biggest third party maritime due diligence organization, providing expertise in global safety, sustainability and social responsibility best practices. We bring together years of industry expertise with the output from analytics and large data sets to provide our safety and environmental scoring systems,...

  • Administrative Assistant, Clinical

    1 week ago

    Melbourne, Australia Deakin University Full time

    **Job no**: 565164 **Work type**: Part-time **Location**: Flexible, Geelong - City, Melbourne - Burwood, Warrnambool **Categories**: Administration - Flexible location Burwood, Geelong or Warrnambool Campus + hybrid work arrangements - Part-time 0.6 FTE and fixed-term until 31/12/2025 - HEW 4 $74,006 - $78,447 + 17% Superannuation (pro rata, part...

  • Vet Teacher

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Northern Metropolitan Job type: Part time / From 28/01/2025 - 26/01/2028 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Teacher Reference: 1449427 **Location Profile**: Peter Lalor Secondary College is a school for high quality vocational education based on best teaching and learning theory and...

  • Vet Teacher

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Northern Metropolitan Job type: Part time / From 28/01/2025 - 26/01/2028 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Teacher Reference: 1449396 **Location Profile**: Peter Lalor Secondary College is a school for high quality vocational education based on best teaching and learning theory and...

  • Deputy Dean

    4 weeks ago

    Melbourne, Victoria, Australia CQUniversity Full time

    Deputy Dean - VET OpportunityCQUniversity is seeking an experienced VET educator and leader to join the School of Trades as the Deputy Dean - VET. In this managerial role, you will lead the design, development, and delivery of high-quality education and training products in a competitive environment, while ensuring compliance with vocational standards,...

  • Work Experience, Careers and Employment

    3 months ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Eastern Metropolitan Job type: Part time / From 07/10/2024 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1433036 **Selection Criteria**: - Demonstrated initiative and organisational skills including the ability to maintain office systems, determine priorities and...

  • General Manager Vet Partnerships

    5 months ago

    Melbourne, Australia Davidson Group Services Full time

    Leading ASX Edutech provider - Key leadership appointment with a strong focus on customer growth & engagement - RTO or VET sector knowledge & relationships would be advantageous ReadCloud is the leading provider in Australia of eReading software delivering Curriculum eBooks to Schools and VET in Schools courses offering over 200,000 eBooks from the...

  • Vet Teacher

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time / From 28/01/2025 - 26/01/2028 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Teacher Reference: 1449437 **Location Profile**: Peter Lalor Secondary College is a school for high quality vocational education based on best teaching and learning theory and...

  • Vet Teacher

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Northern Metropolitan Job type: Part time / From 28/01/2025 - 26/01/2026 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Teacher Reference: 1449395 **Location Profile**: Peter Lalor Secondary College is a school for high quality vocational education based on best teaching and learning theory and...

  • Vet Teacher

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Northern Metropolitan Job type: Part time / From 28/01/2025 - 26/01/2026 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Teacher Reference: 1449422 **Location Profile**: Peter Lalor Secondary College is a school for high quality vocational education based on best teaching and learning theory and...

  • Vet Teacher

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time / From 28/01/2025 - 26/01/2028 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Teacher Reference: 1449432 **Location Profile**: Peter Lalor Secondary College is a school for high quality vocational education based on best teaching and learning theory and...

  • Pathways Team

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Southern Metropolitan Job type: Part time / From 28/01/2025 - 19/12/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Other Reference: 1449682 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and...

  • Administration Assistant

    2 months ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Western Metropolitan Job type: Full time / From 14/10/2024 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Other Reference: 1436315 **Selection Criteria**: **Key Selection Criteria** - Demonstrated experience in coordinating the administrative aspects of programs, including planning, scheduling, and...

  • Administration Associate

    7 months ago

    Melbourne, Australia Invisible Partners Full time

    **The opportunity** Here’s your chance to join a small but growing team who are committed to ensuring Australia's current and future workforce has the skills they need to build the Nation. This newly created **Administration Associate - VET + Innovation team**, is an important one, you’ll be the go-to person able to facilitate their needs and help them...