Junior Sub School Administration Assistant

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Western Metropolitan

Job type: Full time / From 26/02/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1399100

**Selection Criteria**:
**SC1** Capacity to undertake routine support tasks across a range of functions within a school environment.

**SC2 **Demonstrated ability to communicate effectively with members of the school community including students, staff and families.

**SC3** Demonstrated proficiency in the use of office systems, software or technical equipment relevant to the position.

**SC4** Capacity to work cooperatively witha range of people including teachers, education support staff, students and parents and the ability to maintain high level of confidentiality at all times.

**SC5** A commitment to professional learning and growth.

**Role**:
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:
The Sub School Assistant will undertake administrative and keyboard duties in support of the Sub School administration this will include:

- Use Microsoft Office including word and excel to produce for the Sub School, letters, spreadsheets and reports as required by the Sub School in accordance with the school’s templates and guidelines
- The Sub School Assistant will maintain a diary to ensure there is an awareness of all events and meetings the pertain to the Sub School
- Manage and maintain the Sub School noticeboard
- Extract non-complex data and print standard reports from CASES21 and other software packages as required
- Update student change of details as required
- Prepare and type agendas and minutes for Sub School meetings
- Customise and print the Mapping Tool for Case Management meetings and provide data entry and follow up with requests for correspondence to families
- Provide coordinators with absence, lateness reports daily
- Accurately record and update student absence details using Compass
- Maintain a student lateness and detention database and liaise with the coordinators to provide students with detention notices in a timely manner
- Provide Coordinators with timely and accurate re

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