Education Support

6 days ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 15/04/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1406398

**Selection Criteria**:
SC1. Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2. Demonstrated capacity to work and collaborate with others in a team environment.

SC3. Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4. Possess the technical knowledge and expertise relevant to the position.

SC5. Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6. Demonstrate a commitment to professional learning and growth for both self and others.

**Role**:
The Sub-School Office Manager is an integral member of the Sub-School Team as they have an extensive knowledge of significant student data relating to attendance, lateness and learning and engagement needs. The Sub-School Office Manager is able to develop positive relationships with students, staff and parents, thereby fostering a strong sense of connectedness to Reservoir High School. Furthermore, the Sub-School Office Manager is able to provide organisational and administrative support to the Sub-School Team.

The primary role of the Sub-School Office Manager is to support the Sub-School Team through the monitoring and communication of student attendance data; thereby ensuring students are fully supported in their learning. The Sub-School Office Manager is not responsible for student management, including wellbeing or behavioural issues. Any issues relating to these areas must be directly communicated to the Sub-School Team who will determine the most appropriate course of action and make referrals to relevant school support teams if necessary. Furthermore, the Sub-School Office Manager provides administrative support to the Sub-School Team so as to assist in the smooth and effective running of the school. The Sub-School Office Manager is not an administrative support to individual teachers within the school.

**Responsibilities**:
The role has specific responsibilities including the following:

- Assisting the Sub-School Team with administrative tasks
- Attending to student enquiries within the Sub-School
- Administering of late passes to students arriving late and early leave passes to students wishing to leave early
- Entering of late and early leave data through Compass
- Preparation of reports through Compass that summarises students absent that day
- Monitoring and reporting on patterns of lateness and absences by students and advising the Sub-School Team using an Attendance Tracking Tool
- The notification to parents by phone of student absences each day and entering the data on Compass
- Ensuring all attendances have an approved explanation from a parent/guardian
- Ensuring all students are accounted for in relation to their individual classes each day
- Maintaining student records and data
- Supporting the administration of course enrolment processes
- Issuing detention notices for the Sub-School Team
- Entering information on Compass and CASES
- Handing out printing paper, toilet key, tissues and band-aids
- Collecting camp and excursion notices
- Distributing notices, parent letters and other school mandated materials
- Prepare and process Student Suspension notices
- Print daily detention list and issue detention reminders
- Preparation for Course Confirmation nights, End of Year program and Census information
- Locating students for the Wellbeing Team, Careers Team, psychologist, speech therapist, etc.
- Undertake other duties as requested by the Business Manager or Principal
- Comply with the school¿s policies and procedures.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values

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