Daily Organiser

5 days ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 20/05/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1413364

**Selection Criteria**:
**SC1 **Demonstrated strong organisational skills, flexibly and ability to work constructively in a team ensuring the continuous and efficient operation of the work environment as well as working proactively to enhance work systems, practices and relationships.

**SC2 **Demonstrated proficiency in the use of office systems as relevant to the position, including Edval, Edupay, Cases21, and Compass.

**SC3** Demonstrated initiative and organisational skills including the ability to determine priorities and meet deadlines using a solution focused approach.

**SC4** Ability to work collaboratively with teachers, administrators, and other support staff to ensure smooth operations.

**SC5** Demonstrated commitment to professional learning and growth for both self and others.

**SC6** Demonstrated capacity to show initiative, contribute to a positive school culture and live by organisational values.

**Role**:
Attendance hours will be 5 days per week, 7.00am -3.06pm.

Accurate, timely and comprehensive administration of relief staffing organisation of the school day is the core element of this role. The person will be required to monitor the link between the employment of casual staff, the temporary replacement of permanent staff on leave and local payroll services.
The person in this position will be required to provide high level information to the Executive Team and be a pro-active member of the Operations Team.

The administration of staffing for all events, excursions and activities in the school timetable is managed through Edval, Edval Daily, Compass and Edupay Software.

The successful applicant will be required to have a positive attitude, sound analytical and organisational skills, excellent interpersonal skills and the ability to be flexible and adaptable to change on short notice.

**Responsibilities**:
**Daily organisation**
- Ensure classes, study periods and yard duties are covered by extras, in lieu, replacement CRT¿s or Agency Staff in line with school policy using Edval Daily & Compass Software
- Publish and distribute daily extras and room changes before the start of each school day.
- Liaise with Learning Area Leaders if required to ensure appropriate work is left by absent staff for replacement teacher/s.
- Support teaching staff with the preparation of staff rosters for camps, excursions, end of year programs and program supervisions providing supporting cover for these events.
- Ensure daily data integrity between Edval Daily and Compass.
- Track fortnightly staffing load, ensuring that staff extras and in lieu¿s are in line with the Victorian Government Schools Agreement

**School Local Payroll**
- Manage CRT pre-employment checks and induction.
- Establish individual CRT Files and local payroll preparation in line with HR Checklist.
- Liaise with Principal & Business Manager regarding replacement staff for short and long-term staff absences.
- Verify CRT & Locally paid staff timesheets on SLP in line with Daily Org records.
- Prepare and enter Locally paid staff timesheets on Edupay.

**School Operations**:

- Provide Principal Team with timely reports as required, including a regular summary of extras taken by each individual staff member.
- Manage Parent Teacher Interviews in consultation with Principal Team, including creating appointment schedules in Compass, allocate and plan rooms, coordinate with Facilities Manager for timely room setup, produce printed information & Teacher name cards
- Provide support for the administrative requirements for NAPLAN testing.
- Plan & manage annual school photo day in conjunction with House Support Officers and Principal Team
- Report and advise Principal team of any issues relating to staff wellbeing that will affect or have the potential to affect the operation of the school Other duties as directed.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employ

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