IT Administration Assistant

5 months ago

Sunshine Coast, Australia Youi Pty Ltd Full time

**IT Administration Assistant**

**About Youi**

At Youi, we don't believe in conforming to the status quo. We're not your typical insurance company - and that goes for our approach to both selling insurance and hiring our team. With over 1,800 employees, we have ambitious goals to keep growing and continue delivering awesome insurance solutions across new products and distribution channels.

We pride ourselves on our diversity and individuality, both among our employees and the customers we serve. We believe that it is the unique combination of skills, perspectives, and experiences of our people that makes us truly stand out. Our company values reflect this - we are a dynamic, human-focused, honest, and passionate team who is dedicated to providing awesome service to our customers.

We recognise and value the contributions of each team member to our culture and success. At Youi, we're not afraid to be different, and we're looking for people who share our values and want to be part of a team that is making a difference in the insurance industry.

If you want a career that lets you, be you, and rewards you for your contribution, Think Youi.

**About the role**

Are you an Admin Superstar looking to showcase your knack for handling behind-the-scenes magic? Do you consider yourself to be the Efficiency Guru, mastering the art of keeping things running like clockwork? Are you a Tech Enthusiast that embraces the digital world and its endless possibilities? Then you could be the Team Player Extraordinaire that we’re looking for

Join Youi's dynamic and forward-looking IT journey As a tech-driven insurance leader, we specialise in deploying in-house software engineering solutions that define innovation in the industry. Our IT Group is on the cusp of an exciting IT transformation, promising transformative changes to our staff's mindset and work approaches.

As our IT Team Administration Assistant, you'll be the mastermind behind the scenes, ensuring our IT Group - including the CIO - operates with peak efficiency and has top-tier support. Step into the role of time management maestro As the linchpin of adept meeting coordination and support, you'll contribute significantly to optimising the schedule of our CIO and making sure operations run smoothly.

Working within the IT Capability and Planning team, your influence will extend to orchestrating the harmony of project and event coordination. Keeping a vigilant eye on pivotal projects, you'll ensure progress marches forward in sync with budgets and deadlines. You'll also be entrusted with the streamlined administration of our Training Academy, showcasing your talent for resource coordination and training registration efficiency.

Key priorities will include:

- Providing top-notch admin support to the CIO and Senior Leadership Team (where required).
- Managing CIO's calendar, prioritising tasks effectively.
- Participating in meetings, documenting notes, and tracking actions.
- Coordinating internal meetings, room bookings, and events for the CIO.
- Arranging meetings with external partners, handling greetings.
- Managing Promaster expense reconciliation for the CIO.
- Supporting Company Secretary for Board and Committee needs.
- Collating EXCO IT materials and presentations.
- Coordinating the 'IT' section of the quarterly Business Report.
- Managing team-wide contributions and Monthly Report distribution.
- Assisting in Board Paper Submissions as needed.
- Organising staff travel via Serko.
- Administering events like offsites, Hack Days, and IT Conferences.
- Coordinating catering and refreshments.
- Overseeing external course and service bookings.
- Allocating venues, trainers, equipment, and resources.
- Maintaining Training Academy records.

**About you**

You will:

- Have experience in supporting or providing administration support to a large IT team or similar (3 years’ is a general indicator).
- Be able to create high-level PowerPoint presentations and Executive/Board level documentation.
- Demonstrate excellent interpersonal and communication skills (written and verbal).
- Possess strong attention to detail with well-developed analytical skills.
- Have the ability to quickly learn software systems and be highly proficient in SharePoint, MS Teams, and MS suit of products.
- Be enthusiastic about embracing change and working in a fast-paced environment.
- Have exposure working in a Corporate and/or Insurance or Financial Services environment (highly regarded).

**How to apply**

No agencies at this time, thanks; we have this one covered.

Bec Sparkes
Talent Acquisition Partner

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