Archiving Assistant, Corporate Services

1 month ago

Melbourne, Australia Victorian Government Solicitor's Office Full time

Location: Melbourne | CBD

Job type: Full time / 12 Months

Organisation: Victorian Government Solicitor's Office

**Salary**: $56,834 - $72,985

Occupation: Administration/Secretarial

Reference: VG/VGSO737
- Newly created role to assist the Knowledge Management Team
- Join a supportive team environment working on-site
- Fixed-term (12 months) | Full-time | On-site
- VPS 2 $56,834 - $72,985 plus superannuation per annum

**About the VGSO**

The Victorian Government Solicitor's Office (VGSO) serves the rule of law exclusively for the State.

The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. In all aspects of our operations, we aim to role model and live by our values: Responsiveness, Integrity, Insight, Collaboration and Excellence.

**About the branch**

The Corporate Services branch provides critical strategic and operational support services to ensure the continual success and advancement of the VGSO. Balancing an appreciation of the complexities and nuances of the public sector, along with the requirements of operating in a competitive legal services environment, Corporate Services delivers proactive, effective and efficient services to VGSO's internal and external clients. Functions within Corporate Services include but are not limited to:

- Finance
- Information, Communication and Technology (ICT)
- People and Culture (P&C)
- Business Support and Administration
- Knowledge Management
- Business Analytics
- Business Development and Marketing

This role is part of the Knowledge Management Team consisting of a Knowledge Manager, Knowledge Management Solicitors, Records Management Officer, Precedent Developer and a Knowledge Assistant.

**About the role**

An exciting opportunity exists for an enthusiastic administrator or an Archiving Assistant to join our Branch as part of the Knowledge Management Team that provides knowledge management, records management and precedent development services to the VGSO.

Key responsibilities include:

- Record listing
- Data entry into various systems
- Liaising with internal and external service providers

This is a 12 months fixed-term opportunity, working full time on-site in the Melbourne CBD.

**Skills and experience**

You will bring with you to this role:

- Demonstrated experience in an office based administrative role.
- Experience using Microsoft suite, particularly Excel.
- A track record of excellent client service and a flexible 'can do' attitude.
- Strong interpersonal and communication skills, including a demonstrated ability to function within a team environment and to communicate with people at all levels.
- Demonstrated organisational skills with the proven ability to meet relevant deadlines.
- Good written skills and attention to detail.
- Ability to appropriately deal with sensitive and highly confidential information with a high level of tact, discretion and judgment.
- Knowledge of Records Management practices and archiving, data entry and/or indexing are highly regarded.

**Benefits**

VGSO offers an inclusive, collegiate and collaborative work environment where you will be well-supported and mentored to develop your knowledge. You will also be given excellent career opportunities to progress and develop within the organisation.

VGSO embraces flexibility and welcomes a conversation to help you achieve work-life balance. We currently work in a hybrid environment with employees enjoying a balance of working from home and in the office.

**How to apply**

**Applications close at 11:59pm on Sunday, 19 May 2024

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