Office Assistant

4 weeks ago

Perth, Australia Stantec Full time

Office Assistant - ( 250000MM )

**Description**

Stantec are working on some iconic and exciting projects and we are looking to grow our supportive and friendly administration team

We are seeking an Office Assistant to join our Perth team.

This is a full-time role and you will provide assistance to a group of Project Engineers but also support administration team and staff in general.

This position is aimed at someone who is a proactive forward-thinker with some office administration experience. A positive outlook and strong work ethic as well as an ability to think outside the box are highly regarded. The successful applicant will need to be able to manage competing priorities, be self-motivated, resourceful and a great communicator.

**Day to day tasks would involve**:

- Assist with the coordination of events and functions
- Co-ordinate meeting room reservations, resource bookings such as Teams conferences and arrange for catering for meetings, as appropriate
- Arrange marketing events and catering for meetings
- Arrange training sessions for buildings disciplines
- Keep track of insurance certificate updates
- Provide administrative support to the business, including printing, formatting, binding documents, as required
- Assist with expense management, reconciliation and travel arrangements when required
- Organise client party lists
- Understand the importance of confidentiality and discretion
- Oversee induction portals
- Assist with the preparation and formatting of written and graphical elements of opportunity response documents such as proposals, qualifications, brochures, capability statements and presentations
- Contribute to/assist with Pipeline, SMKC and project administration
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures
- Other Administrative duties as reasonably required

**To be successful for this role you'll need**:

- Proficiency in Microsoft Office Suite - a high level of Word is required
- Excellent written and verbal communication skills
- Team player
- Ability to adapt to different situations and organise priorities autonomously to meet deadlines
- Great organisational skills
- Excellent attention to detail
- Positive, can-do attitude

**About Stantec**

The Stantec community unites approximately 31,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
- Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always_ **_design with community in mind_** _.
- _
We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe._

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
- Option to purchase up to 4 weeks additional leave.
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program

**Culture**

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI, neurodiversity, and more Our employees play sport, fundraise, volunteer, learn, and have fun together.

**How to apply**

**Qualifications**


**Primary Location** : Australia-Western Australia-Perth

**Organization** : BC-3012 Buildings-AU Western Australia

**Employee Status** : Regular

**Job Level** : Individual Contributor

**Travel** : No

**Schedule** : Full-time

**Job Posting** : Feb 12, 2025, 4:13:35 PM

**Req ID**: 250000MM

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit d

  • Office Assistant

    4 weeks ago

    Perth, Australia Messina Talent Full time

    Professional Engineering Consultancy - Great company culture with a collaborative team - Manage all the admin tasks in an autonomous role **About our client**: A well-established specialist professional consulting engineering firm with 200 staff operating nationally. This role provides administrative assistance across the Perth office, and works closely...

  • Office Assistant

    4 weeks ago

    Perth, Australia Lynas Corporation Full time

    At Lynas Rare Earths - we do interesting stuff! Our Rare Earths deposit in Mt Weld, Western Australia, is acknowledged as one of the highest-grade Rare Earths mine in the world and we operate the world’s largest single Rare Earths processing plant in Malaysia - so you’re joining a very unique team! As a team member you will be contributing to the...

  • Front Office Assistant

    7 hours ago

    Perth, Western Australia Built Holdings Pty Ltd Full time

    Built Holdings Pty Ltd is seeking an experienced and organized Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our WA office.ResponsibilitiesYour key responsibilities will include:Providing exceptional customer service and responding to inquiriesManaging office supplies, deliveries,...

  • Office Coordinator Assistant

    2 days ago

    Perth, Western Australia NGARE EMPLOYMENT SOLUTIONS PTY LTD Full time

    **Job Description**We are looking for a skilled and motivated Office Coordinator Assistant to join our team at NGARE EMPLOYMENT SOLUTIONS PTY LTD. As an Office Coordinator Assistant, you will provide administrative support for our training centre, ensuring the smooth operation of our daily activities.**Responsibilities**Answering telephone calls and...

  • Receptionist/ Office Assistant

    10 hours ago

    Perth, Australia Linkforce Engineering Full time

    Linkforce now have the opportunity for a **Receptionist **to join our Head Office team. As a key member of the Operations Support team and the first point of contact, you will be responsible for welcoming and assisting all visitors and staff in a friendly and professional manner. This full time, permanent position works within a team of receptionists to...

  • Assistant to Senior Officers

    7 days ago

    Perth, Western Australia Government of Western Australia Department of Health Full time

    About the RoleWe are seeking an experienced Administrative Assistant to provide high-level administrative support to senior officers within our Geriatric Medicine department.

  • Assistant Payroll Officer

    4 weeks ago

    Perth, Australia Regional Express Full time

    **About us** National Jet Express acts as a critical link in the energy and resources sector, providing fly-in/fly-out (FIFO) services in support of mining, oil, and gas projects throughout Australia. We provide flexible charter flights with a full range of service options to Australia’s city centres and regional destinations. We have been investing in...

  • Dental Office Assistant

    4 weeks ago

    Perth, Australia Tasman International Corporation Full time

    Role Overview: Tasman International Corporation is an Australian and USA company established to provide administrative support services to client dental practices. We are seeking experienced dental office bookkeepers and administrative officers to oversee the financial and administrative operations of dental offices. Dental Practice Administrative staff...

  • Perth Office Assistant

    5 days ago

    Perth, Western Australia Scyne Advisory Full time

    Job DescriptionAs a Perth Office Assistant - Operations, you will play a critical role in supporting the smooth operation of our Perth office. You will be responsible for managing office supplies, coordinating with external suppliers and service providers, and providing administrative support to our office operations.About Scyne Advisory:We are a...

  • Office Manager Assistant

    6 days ago

    Perth, Western Australia Turner & Townsend Full time

    Turner & Townsend is seeking a highly skilled and experienced individual to join our team as an Office Manager Assistant. In this role, you will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our office.The ideal candidate will have excellent communication skills, both written and verbal, and...

  • Executive Assistants to CEO Office

    10 hours ago

    Perth, Australia AAIG Group Full time

    **Executive Assistants to CEO Office** Perth CBD $120,000 to $240,000 a year Multiple positions to support CEO Office in the delivery and operation of $4 bil of office, retail, hotel and residential developments in the city. **Requirements**: - Tertiary graduate - Be self-initiated and organized - Have good communication and follow up skills to complete...

  • Front Office Assistant

    6 days ago

    Perth, Western Australia Turner & Townsend Full time

    We are seeking a highly organized and detail-oriented individual to join our team as an Front Office Assistant. In this role, you will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our office.The ideal candidate will have excellent communication skills, both written and verbal, and be able...

  • Office Assistant Manager

    5 days ago

    Perth, Western Australia VenuesWest Full time

    VenuesWest is seeking an experienced Office Assistant Manager to join our team. In this role, you will be responsible for providing administrative support to our Finance, Procurement, and Human Resources teams.Key Responsibilities:Managing and coordinating administrative tasks and projects.Providing guidance and support to junior staff members.Liaising with...

  • Assistant Economic Development Officer

    4 weeks ago

    Perth, Australia City of Perth Full time

    Planning and Economic Development | Economic Development, Administration/Personal Assistant/Secretarial **$75,010.73 + super** **per annum** **Full-time, Permanent** The City of Perth is committed to delivering on community aspirations for a thriving and vibrant capital city that is liveable, sustainable, and prosperous for current and future generations....

  • Office Operations Assistant

    5 days ago

    Perth, Western Australia Next Health Full time

    Key ResponsibilitiesThe successful candidate will be responsible for providing administrative support to our consultants and quality assurance officers, ensuring the timely and accurate processing of medicolegal reports. Key responsibilities will include:Coordinating the upload of dictation from consultant dictaphones and processing files and paperwork after...

  • Assistant Property Manager, Office Buildings

    10 hours ago

    Perth, Australia Hawaiian Full time

    Hawaiian is a leading Western Australian property company with an extensive portfolio which includes shopping centres, office buildings and hospitality assets; throughout Western Australia. With an innovative approach to business and strong company values, Hawaiian proudly services and supports the WA community. Through our many programs and partnerships, we...

  • Office Assistant/receptionist

    4 weeks ago

    Greater Perth WA, Australia Stockland Full time

    A diverse role managing a variety of reception and administration support - Permanent full time, 8.30am - 5.00pm (Mon-Fri) - Perth, Durack Centre, CBD A wonderful opportunity for a customer-focused administration professional to join the team at our Stockland Perth Head Office as Office Assistant/Receptionist. Located at the Durack Centre on Adelaide...

  • Front Office Assistant Manager

    4 days ago

    Perth, Western Australia Bureau Veritas Switzerland AG Full time

    We are seeking a skilled and enthusiastic Receptionist/Administration Assistant to join our dynamic team at Bureau Veritas Switzerland AG.This exciting opportunity involves providing top-notch support to our Operations Support Officer and broader team, ensuring seamless day-to-day operations and delivering exceptional customer service.Key...

  • Office Manager

    4 weeks ago

    Perth, Australia BG&E Full time

    **About Us** BG&E is an innovative, employee-owned consulting engineering business. Our team of more than 650 highly skilled people, in 15 offices across Australia, New Zealand, Singapore, the United Kingdom and Middle East, design and deliver engineering solutions for clients in the Property, Transport, Ports and Marine, Water, Renewables and Defence...

  • Executive Assistant to Chief Financial Officer

    1 week ago

    Perth, Western Australia Synergy Full time

    Executive Assistant to Chief Financial Officer The time to join Synergy has never been more exciting because you'll be helping us to deliver on our commitment towards becoming a net zero carbon emission business by 2050. We are investing $3 billion in large-scale renewables development and creating unlimited opportunities for our people to contribute to...