Assistant Property Manager, Office Buildings

3 weeks ago

Perth, Australia Hawaiian Full time

Hawaiian is a leading Western Australian property company with an extensive portfolio which includes shopping centres, office buildings and hospitality assets; throughout Western Australia.
With an innovative approach to business and strong company values, Hawaiian proudly services and supports the WA community. Through our many programs and partnerships, we aim to make a meaningful difference in the lives of people in our communities.
Our values at Hawaiian are clear. We are: Passionate, Considerate, Collaborative and Curious. Hawaiian is proud to be a leading WA employer and we invite you to consider Hawaiian in your career journey.
An outstanding opportunity has arisen within our Office Buildings team to undertake the role of **Assistant Property Manager, Office Buildings** on a 6-month part-time contract with the possibility of extension and/or permanency. This role is a minimum 31 hrs p/w.
The **Assistant Property Manager will report to the Office Building Portfolio Manager **and will assist in managing the Office Building assets in accordance with the business plans and in line with Hawaiian’s policies and procedures
Essential Duties
- Essential duties include, but are not limited to, the following:_
- Assist with monthly, quarterly and annual reporting
- Assist in the portfolio financial management in an effective and efficient manner which optimises Net Cash Flow
- Complete administrative functions promptly and in an efficient manner
- Meet all legislative & Hawaiian requirements/policies (eg. OH&S, EEO, Rehabilitation, Environmental) and mitigate all legal, operational and safety risks related to the role in a proactive manner
- Maintain up to date data & records in Hawaiian’s operating systems to ensure 100% accuracy
- Develop and maintain strong relationships with the team, tenants, customers, the community, and contractors
- Be competent in all Hawaiian systems and procedures with the ability to train new and existing employees in these systems and procedures
- Liaise with and assist all departments, Property Managers, Marketing, Community, OH&S, and Operations Management as required
- Pursue tenancy arrears in accordance with instruction, including undertaking accurate account reconciliations as required, issuing aged letters and if instructed, liaising with solicitors
- Prepare calculation spreadsheets and ensure rent reviews are undertaken in line with Lease conditions and advise Tenants of such by way of letter
- Assist with preparation of VO audit files and issue audit statements to tenants in accordance with the Commercial Tenancy Act
- Compilation of monthly tenant recharges for items such as conference room recharges for Bishops See portfolio
- Management of car parking registers, plans and licences following the instruction of the PM
- Preparation of stack plans, storage plans and car park plans (and associated allocation registers)
- Maintain tenant contact lists including emergency, after-hours, tenant representative and key contacts
- Assist in preparation of NABERS data for the portfolio.

Qualification Requirements
- Minimum 5 years’ experience in the retail or commercial property industry.
- Financial reporting and debtor control experience required.
- Strong Microsoft Office experience with the ability to quickly learn new systems with training.
- CBRE MRI Pulse and Pulsetech Systems experience would be desirable

Preferred Skills and Attributes
- Strong interpersonal skills with the ability to build and maintain productive working relationships with internal and external stakeholders.
- Well-developed planning and organisation skills including the ability to effectively prioritise and manage multiple deadlines whilst delivering accurate and quality work.
- Well-developed conceptual, analytical and problem-solving skills with the ability to identify opportunities, the need for improvement and implement change.
- Demonstrated initiative with the ability to exercise judgment and resolve issues independently.
- Ability to work independently in the absence of supervision.
- Have the the ability to support and motivate colleagues where required.
- Demonstrate exceptional customer service; servicing client requirements, via telephone and in person, with maturity and empathy.

Take this opportunity to advance your career with a highly successful company that believes its best investment will always be its people.

**Job Type**: Part-time

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