Office Administrator

7 months ago

Sydney, Australia KORNFERRY Full time

Requisition ID
- 14912
- Country- Australia- Location type- Onsite- State / Province- New South Wales- City- Sydney- About Us**Korn Ferry** is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than _50 countries_. We offer five core solutions:

- ** Organizational Strategy**:

- ** Assessment and Succession**:

- ** Talent Acquisition**:

- ** Leadership Development**:

- ** Total Rewards**
- Job description**ROLE**

This is a 12-month contract. The Office Administrator provides support to the Finance Director and is responsible for the efficient and effective management of the Sydney office. This position is the “go-to-person” for suppliers, building management and colleagues across all business lines.

**KEY RESPONSIBILITIES & KEY SUCCESS AREAS**

**Office management**
- Work collaboratively with the receptionist to ensure efficient management of entire Sydney office
- Manage Sydney back office to ensure smooth running of day-to-day operations
- Establish and maintain positive working relationships with building management personnel and sub-contractors
- Proactively monitor office environment and take action as required to ensure facilities meet requirements at all times
- Identify areas for improvement and make suggestions to continually raise standards and drive efficiency
- Proactively liaise with reception/office administrators in other ANZ offices to provide consistent service and further integration
- Maintain kitchen to high standards of cleanliness and hygiene throughout the day
- Empty and pack the dishwasher when receptionist is busy or away
- Collect and frank outgoing mail
- Assist with large mail outs as required
- Ensure office is equipped as required at all times;
- Regularly audit kitchen utensils to ensure adequate stock of good condition items
- Arrange periodic inspection of electrical items
- Purchase front of house items as requested by Receptionist
- Stock check stationery and pantry/kitchen consumables at least monthly, and order items on a regular basis
- Control expenditure on office items in accordance with budget and approval policy
- Establish and maintain preferred suppliers list to obtain best value on all purchases and investments
- Act as emergency warden and attend all relevant training
- Coordinate emergency wardens for both floors to meet building and WHS requirements
- Maintain first aid box and notices in accordance with WHS legislation; help HR Business Partner to maintain WHS incident register
- Ensure compliance with all tenancy requirements
- Provide administrative support & other assistance as required to all business units
- Assist with the smooth running of staff and client events as required

**Knowledge management**
- Manage subscriptions to newspapers, periodicals and online resources, liaising with employees to identify the most relevant sources of news and industry information
- Implement and maintain document management system for office leases, master service agreements, insurance policies, and other office related documents
- Take a proactive approach to information sharing and knowledge management
- Stay abreast of best practice use of all internal systems.

**People & Culture**
- Follow documented systems, company polices and office procedures
- Self-manage own performance and accepts responsibility for own learning
- Provide and accept feedback
- Behave in accordance with company values & support a positive team environment
- Look for opportunities to help others and contribute to broader business goals
- Attend, participate and collaborate in all relevant meetings & initiatives

**KNOWLEDGE AND SKILLS**
- Advanced knowledge of Microsoft Office Suite, especially Outlook
- Strong organizational ability
- Exceptional customer service skills
- Excellent verbal and written communication skills
- Experience liaising with senior corporate executives in a professional, courteous and efficient manner
- Previous experience in a professional services environment preferred

**EDUCATION**

Tertiary qualifications in Finance, Business, HR or related disciplines preferred.

**CORE COMPETENCIES**
- Customer Focus
- Priority Setting
- Action Oriented
- Integrity and Trust
- Time Management
- Informing
- Approachability
- Problem Solving
- Organising
- Listening

**_Internal Mobility at Korn Ferry_**

**Korn Ferry is an Equal Employment Opportunity/Affirmative**

**Action Employer - Minority/Female/Disability/ Veteran.**
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any ot

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