Office Administrator

2 days ago

Sydney, Australia Hines Full time

Overview:
When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

**Responsibilities**:
As an Office Administrator with Hines, you will be supporting and working alongside the Senior Executive Assistant in a support Administration capacity. This role plays an integral part in the business, as well as providing support to the wider Sydney based team fron an Office Management capacity. Responsibilities include, but are not limited to:
Office Management
- Maintaining office facilities and functionality, and co-ordinate with building management as required. Including overseeing our tenancy agreement
- Serving as primary point of contact for all employees regarding for all employees regarding facility related issues and concerns
- Coordinating the onboarding process of new joiners (working with Hines HR team and IT team for equipment ordering and setup)
- Coordinating attendees and facilities for meetings (e.g. room bookings, video conferencing, catering etc.)
- Coordinating travel arrangements including flights, accommodation, car transfer, visas, and any other travel documentation
- First point of contact for visitors when they arrive at the office and overseeing all guest welcome duties including greeting guests, directing visitors and clients to appropriate staff
- Accepting and sorting mail packages and sending mail and shipments
- In collaboration with IT and Finance, supervise the maintenance and inventory of the office IT Equipment
- Coordination of the expansion / reduction or modification of an office space
- Monitoring and order office supplies i.e. stationary, consumables, IT and office equipment
- Coordinating the distribution of Office Management information to internal parties as required
- Coordinationg office activities and events, and liasing with vendors both internal and external

Aministrative Assistant
- Compile, collate and distribute agendas, reports, action items and papers to various parties in preparation for meetings
- Expense management for the team including reconciling monthly expenses in Expensify, processing invoices, credit card transactions and supplier payments
- General administration duties as requested, including administration support to the BTR, Industrial, Finance, and Construction teams
- Support the Senior Executive Assistant to establish, implement, and coordinate office operations, procedures and practice
- Preparation, formatting and amending of draft material and correspondence including memos, reports and presentations

Qualifications:
Minimum Requirements include:

- Two or more years of experience in a similar office management / administrative support role
- Assisting in maintaining a positive culture and employee experience
- Exercise discretion and maintain confidentiality
- Exceptional communication and interpersonal skills
- Able to work as part of a team and to complete duties without close supervision
- Highly organised
- Ability to remian calm under pressure
- Ability to build relationships with colleagues at all levels of the organisation
- Strong client orientated
- Ability to multi-task with a strong attention to detail
- Able to take initiative, solve problems and adapt priorities as required
- Intermediate/advanced software knowledge with a focus on Microsoft Suite including Outlook, Word, PowerPoint, and Excel & PowerPoint
- Positive and can-do attitude
- A passion for doing good to local communities and initiating team projects

Closing:

- We are an equal opportunity employer and support workforce diversity._

  • Grants Administration Officer

    3 months ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for a Grants Administration Officer to join our Infrastructure Grant team for the effective administration of sports funding and grants program.** *** We are seeking a Grants Administration Officer to join our team on a temporary basis up to June 2026. The role will be based in our...

  • Administrative Support Officer

    7 months ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Agency overview** The Parliamentary Counsel’s Office (PCO) is headed by the Parliamentary Counsel and is a Public Service executive agency related to The Cabinet Office portfolio under the Government Sector Employment Act 2013. The PCO provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW...

  • Administrative Officer

    7 months ago

    Sydney, Australia Credible Full time

    **This new opportunity is for an Administrative Officer with Roebuck Trust**: **Job Overview** **Key Responsibilities** **Office Management**: - Oversee and support all administrative duties in the office and ensure that the office is operating smoothly. - Manage office supplies inventory and place orders as necessary. - Develop and implement office...

  • Office Administrator

    7 months ago

    Sydney, Australia CareCone Australia Full time

    Carecone Australia is urgently scouting for an **Office Administrator.** **Location**: Sydney, NSW **Employment Type**: 6 months Contract (fixed term contract) **Job description**: As the Office administrator, you will be responsible for providing a high level of administrative support for smooth business operations. **Your Duties** - Coordinating office...

  • Administration Officer

    7 months ago

    Sydney, Australia Act for Peace Full time

    About the role The Administration Officer is a newly created position that will report to the Head of Operations (HoO) and will play a critical role in supporting our team to ensure that the needs of our employees are met in a timely and efficient manner. The Administration Officer will provide diary management for the CEO and support the HoO with...

  • Office Administrator

    4 months ago

    Sydney, Australia Now Careers Full time

    Part Time Role - Opportunity for WFH - Construction Office Administrator **Key Responsibilities**: - Manage day-to-day office operations and provide administrative support to the team. - Maintain office supplies inventory and place orders as needed. - Coordinate and schedule meetings, appointments, and travel arrangements. - Assist in the preparation of...

  • Office Administration

    7 months ago

    Sydney, Australia Ivory Group Full time

    Flexible working hours - Full time permanent position - Fun and energetic team culture **ABOUT THE COMPANY.** Our client are a reputable company who pride themselves on excellence in delivering and meeting the needs of their clients. They are a vibrant and highly dedicated team of professionals who work collaboratively to ensure successful outcomes. They...

  • Office Administrator

    7 months ago

    Sydney, Australia HAYS Full time

    Office Administration role now available! **Your new company** I am currently recruiting for a permanent, full-time Office Administration role within a construction company based in the Sydney CBD. This construction company specialises in commercial fitout, makegoods and building upgrades. This company is now seeking a highly motivated individual to join...

  • Administration Officers

    7 months ago

    Sydney, Australia PERSOLKELLY Full time

    As an Administration Officer, you will be interacting with a range of stakeholders both internally and externally, dealing with all day-to-day general administrative tasks. Administration Officers - Multiple Opportunities Available! - Recognised and industry leading multinational corporations - Short and long-term assignments available - Flexible working...

  • Office Administrator

    2 months ago

    Sydney, Australia Collar Group Full time

    **Office Administrator role with Collar** We are seeking proactive and detail-oriented Office Administrator to join our team to provide a wide range of administrative and support services to ensure the smooth operation of the Sydney Office. - Casual contract - suitable for WHV holders! - Monday - Friday (8am - 5pm, with a 3pm finish on Fridays) **The...

  • Office Administrator

    6 months ago

    Sydney, Australia Capstone Full time

    21 hours a week over three days - General office administration duties - Immediate start The Office Administrator is responsible for ensuring the smooth running of the office by performing various administrative and operational tasks. This includes maintaining cleanliness, managing supplies, and assisting with day-to-day operations. **Key...

  • Office Administrator

    7 months ago

    Sydney, Australia Kennedy Reid Full time

    Central CBD location, in a stunning office space with onsite amenities - Enjoy a supportive and diverse team environment - Opportunity for progression and development within a global Fortune 100 business **The Company** My client offers specialty and commercial line insurance and reinsurance across Asia Pacific. Fantastic opportunity to join a focused,...

  • Office Administrator

    6 months ago

    Sydney, Australia Astrum Recruitment Full time

    Are you an organized and detail-oriented individual looking for a rewarding administrative role in a dynamic office environment? We are seeking a dedicated Office Administrator to join our team for an ongoing assignment. This position offers an attractive hourly rate of **$33 per hour** and provides excellent working flexibility...

  • Administrative Officer

    7 days ago

    Sydney, Australia Charterhouse Full time

    **Administrative Officer** - **Pay rate: $51.78 -$58.93 per hour + super**: - **Immediate start: 6-month contract**: - **Location: Darlinghurst (Excellent transport links)**: This large NSW Government Agency is seeking an experienced administrative officer for a temporary contract. This is an opportunity to work full time in the office for an inclusive and...

  • Office Administrator

    7 months ago

    Sydney, Australia Veritas Recruitment Pty Ltd Full time

    **Work Type**: - Permanent - Full Time**Work Mode**: - On-site**Industry**: **Location**: - Sydney - New South Wales**Salary**: $80,000.00 - $85,000.00 Yearly **Reference**: - BH-25871**The Company** Join an innovative, brand name Australian organisation! Our client is seeking an Office Administrator to keep their office running smoothly while...

  • Grants Officer

    3 months ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for two Grants Officers to join our Grants team for the effective administration of sports funding and grants program.** *** We are seeking two Grants Officers to join our team on a temporary basis up to June 2025. The role will be based in our Sydney Olympic Park office, offering...

  • Office Administrator

    6 months ago

    Sydney, Australia HAYS Full time

    Office Administration | North Sydney | Immediate Start **Your new company** A leading construction company in North Sydney is looking for an Office Administrator to start immediately. **Your new role** This role will be to assist with booking travel, processing expenses and general customer service and administration. **What you'll need to succeed** To...

  • Administration Officer

    7 months ago

    Sydney, Australia Labourpower Recruitment Services Full time

    $34.57 per hour casual rate - Monday to Friday 9.00am-5.00pm - Arndell Park - Commencing Wednesday 29th November - Temp to perm role We are seeking an experienced Administration Officer to join our team in Arndell Park to assist with the day to day operations of a large Waste Management business. **Responsibilities will include**: - Provide administrative...

  • Administration Officer

    7 months ago

    Sydney, Australia Ampersand Full time

    **6 Month Contract + possibility of extension** **Pay: $34.33 / hour + super** **Location: Sydney, CBD** **Hours of work: 35hrs / week - Hybrid** **Primary purpose of the role**: The Administrative Officer will play a crucial role in supporting a team from a leading state government department in delivering exceptional service to clients. This role...

  • Office Administrator

    7 days ago

    Sydney, Australia Tibra Global Services Pty Ltd Full time

    **About Tibra** Tibra is a high-performing global proprietary trading firm. We develop and deploy an ever-evolving suite of investment strategies through scientific analysis and quantitative research, providing liquidity across the world’s most competitive financial markets. Our culture attracts those seeking to make their mark, back their skills and...