Administration Assistant

3 weeks ago

Sydney, Australia Transdev Full time

**Job No**:Ad-3256

**Work Type**:Part Time

**Location**:Sydney

**Categories**:Administration
- Are you a highly organised and detail-oriented administrator with a data analysis skillset?

We have an exciting position for a highly motivated and organised professional, providing comprehensive administrative support to the Managing Director and Head of Safety, Quality and Environment.**About the role**:
This is a part-time position, five days a week. The role is based at our Waverley depot and requires occasional travel between our other depots, located in Randwick and Port Botany.

As a vital member of our executive team, the successful applicant will provide a high level of administrative support, from managing and coordinating meetings, travel plans, events and projects, to preparing reports and presentations for senior leaders.- You will also have the opportunity to further develop your analytical skills, whilst collating and interpreting data into reports for our internal and external senior stakeholders.
- Some of the tasks include:

- Assist and manage projects and initiatives, ensure timely completion and successful outcomes.
- General administration and office support duties, such as board room setup for meetings, organise catering and confirm meeting agenda.
- Prepare and organise documents, presentations, and reports for meetings.
- Coordinate and facilitate communication between internal and external stakeholders.
- Conduct research and provide insightful analysis on various data sources as requested.
- Assist with events, conferences, and other senior leadership activities.
- Collect, analyse, and interpret data for various monthly reports to support the WHS function.

**Ideally, you will have**:

- Proven experience as an administrative assistant, preferably within a Senior Leadership environment.
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- Exceptional written and verbal communication skills, with attention to detail.
- Ability to handle confidential information with discretion and within company policy.
- Problem-solving abilities, a strong sense of initiative and common sense.
- Accurate data entry, analysis and reporting skillset.
- Experience with data analysts tools and software (e.g., Excel, SQL, Tableau, etc.) is desirable.
- Ability to build effective relationships with stakeholders of all levels, both internally and externally.
- Strong communication and interpersonal ability on all levels and any environment.
- Understand the procurement processes to ensure effective and timely purchase and invoice process.
- Leadership and management skills to motivate and facilitate work teams in the delivery of projects and achievement of business results.
- Demonstrate a sound understanding and ability to learn new technology to improve individual performance and effectiveness.

**In return, you will experience**:

- An inclusive and supportive work environment.
- Flexibility at work and leave policies to support balanced work and family responsibilities.
- Comprehensive Employee Assistance Program, promoting positive health and well-being outcomes for all our employees, including counselling and professional advice, financial and lifestyle programs.
- Be part of a global company across 17 countries, with the opportunity to grow and develop.

No agencies please. Any unsolicited resumes will not be considered.

**Advertised**:01/03/2024

**Applications close**:31/03/2024

  • Administrative Assistant

    7 days ago

    Sydney, Australia CSC (Corporation Service Company) Full time

    **Administrative Assistant** 6 Month Fixed Term Contract Sydney On-site Looking for experienced administrative assistant for a 6 month fixed term contract to cover an employee on maternity leave. Will report to the office manager, with a dotted line to the Managing Director, duties include - assisting with office manager on staff and client events -...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia Quay Appointments Full time

    **Contract Type**: - Full Time**Location**: - Sydney C B D - New South Wales**Industry**: - Business Support**Contact Name**: - Sophia Marzolini- **Contact Phone**: - 02 8257 0500**Date Published**: - 26-Mar-2023**Administration Assistant** **Sydney CBD** **$60,000 - $65,000 + Super** **Full Time Permanent Position** **_As a result of substantial...

  • Administration Assistant

    5 days ago

    Sydney, Australia Osborne Richardson Australia Full time

    **Salary**: $30-$35 per hour **Location**: NSW - Sydney **Ref**: Admin Assistant **Description**: Osborne Richardson are delighted to offer a 3 month opportunity as an Administration Assistant with Blacktown City Council in Sydney. This position will be assisting the Manager and other senior engineers, ensuring the Department operates smoothly...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia Osborne Richardson Australia Full time

    **Salary**: $30-$35 per hour **Location**: NSW - Sydney **Ref**: AdmnAssistant **Description**: Osborne Richardson are delighted to offer a 3 month opportunity as an Administration Assistant with Blacktown City Council in Sydney. This role will be assisting the Senior Coordinator Waste Services, ensuring the section operates smoothly and efficiently by...

  • Administration Assistant

    7 days ago

    Sydney, Australia Charterhouse Full time

    **Administration Assistant** - **Pay rate: $40 per hour + super**: - **Immediate start - 6 month contract**: - **Location: Bega, NSW 2550** This large NSW Government Agency is seeking an experienced administration assistant for a temporary contract. This is an opportunity to work full time in the office for an inclusive and supportive organisation...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia AIR Recruitment Full time

    Our client is a 100% Australian family owned food manufacturing company which has been serving their loyal customers since the mid 1960’s. Due to growth, we’re currently seeking an Administration Assistant to join their business and assist with the day to day administrative and accounts business requirements. **The role**: - Accounts...

  • Administrative Assistant

    4 weeks ago

    Sydney, Australia G D Recruitment Full time

    **Job Title: Administrative Assistant - Retirement Village** **Location**: Belrose, Sydney NSW **Job Type**: Casual,Temp **Hours**:Mon-Fri - 8.30am-4.30pm Our Client is welcoming and vibrant community dedicated to providing a comfortable and enjoyable living environment for our residents. They are currently seeking a compassionate and organized Admin...

  • Administrative Assistant

    4 weeks ago

    Sydney, Australia Frontline Human Resources Full time

    **About the role**: **Duties includes but not limited to**: - Administrative duties to the Consulate General - Data entry - Transcribe documents in English and Italian - Assist with day to day administrative tasks as required **Requirements**: - Must be fluent in both English and Italian - Must be available to work Monday to Friday - Strong attention to...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia Chandler Macleod Full time

    My Client a National financial Services company bsed in the heart of the CBD. Are looking for a Senior Administration Assistant to join their friendly team. This is a 12 month contract role and is hybrid. Duties for this role include: Preparing Presentations and reports in excel. Organisation of events and diary management. Reporting and preparing rooms...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia Ramsay Health Care Full time

    **Administration Assistant (Medical Reception Clerk)** We are seeking an experienced administrative professional to take on a **Medical receptionist Clerk **role in our administrative team. - Part-time and Casual opportunity available!_ **About the Role** In this role, you will be responsible for providing support and assistance to patients and their...

  • Administration Assistant

    7 days ago

    Sydney, Australia MBC Recruitment Full time

    Provide admin services to the business unit - Health, building and infringent notice processing - Records mangement in a regulatory compliance environment **Position**: Administration Assistant **Start**: ASAP **Duration**: 8 Weeks **Salary**: $43.00 per hour plus superannuation **Location**: Sydney, NSW **Overview** Looking for an experienced...

  • IT Administrator/assistant

    4 weeks ago

    Sydney, Australia Charterhouse Full time

    **Sydney CBD location**: - **Permanent role**: - **Opportunity for career progression** A prominent national law firm in the heart of Sydney CBD, specialising in personal injury claims and matters impacting Australians, is seeking a proactive IT Administrator/Assistant to join their team. Dedicated to delivering exceptional client service through...

  • Administrative Assistant

    4 weeks ago

    Sydney, Australia University of New South Wales Full time

    **Job no**: 516218 **Work type**: full time **Location**: Sydney, NSW **Categories**: Administration **Administrative Assistant** - Employment Type: Full Time (35 hour week) - Duration: Continuing role - Remuneration: $71,629 - $75,560 (+ 17% superannuation and leave loading) - Location: Kensington NSW **About UNSW**: UNSW isn’t like other places...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia Charterhouse Full time

    **Ad** **min** **istration** **Assistant** ***: - NSW Government**Pay rate: $** **32.80** **per hour + super**Immediate start - end of** **December** **2023**Rozelle** *** **Location** *** **(Potential for hybrid)** **About the Company** This large NSW Government Agency within the health sector is seeking an experienced Administration Assistant for a...

  • Administrative Assistant

    4 weeks ago

    Sydney, Australia Needly Full time

    We are seeking a skilled and enthusiastic Administrative Assistant to join the Needly team. As an integral part of our company, you will provide comprehensive administrative support to our office, warehouse, and the CEO. If you are a master of organisation, possess excellent multitasking abilities, and have a professional yet friendly demeanour, we want to...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia Trippas White Group Full time

    **Be part of something big!** We operate restaurants, cafes, bars and events spaces. We also provide hospitality services across prestigious schools, corporate locations and airport lounges at over 100 sites around Australia! You will recognise many of the sites where we operate including Sydney Opera House, Royal Botanic Gardens, Sydney Tower, Centennial...

  • Administration Assistant

    4 weeks ago

    Sydney, Australia Curtis Partnership Full time

    $85,000 - Alexandria location with parking - Great customer service & admin skills required **The Company** Our client is a commercial fitout organisation based in Alexandria with an immediate requirement for an Administration Assistant to join the team. **Benefits** This role offers great working hours to 9am - 5pm with no overtime. Salary is $85,000....

  • Administration Assistant

    4 weeks ago

    North Sydney, Australia ARCS Australia Ltd Full time

    **Key Areas of Responsibility** **Operations** - Respond to and manage membership inquiries, providing timely and accurate information to members and potential members. - Assist with the administration and coordination of ARCS's events and programs as needed. - Maintain up-to-date records and databases, ensuring the accuracy and confidentiality of member...

  • HR Administration Assistant

    7 days ago

    Sydney, Australia Beaumont People Full time

    5-week temporary HR Administration Assistant - FT hours with WFH flexibility - On-site parking provided Beaumont People are thrilled to be partnering with one of Sydney’s largest Higher Education providers, renowned for their global recognition and exceptional culture. They are seeking a HR Administration Assistant to join their Human Resources Unit...

  • Administrative Assistant

    4 weeks ago

    Sydney, Australia Labourpower Recruitment Services Full time

    Casual ongoing role - $34.33 per hour - Industrial administration - Monday to Friday 10.00am - 5.00pm - parking available - immediate start - Blacktown location **Duties and Responsibilities**: - General clerical duties - Answering phones - Provide admin support to senior managers - Bookings - Data Entry - Invoicing and debtor **Required Skills**: -...