Administration Officer

3 weeks ago

Hindmarsh, Australia Maxima Full time

Join a well-established, highly professional, and friendly team
- Temporary opportunity with view to permanency

Maxima is a community organisation supporting people in their pursuit of meaningful and fulfilling work and our community spirit underpins our corporate philosophy. We are a not-for-profit organisation.

As a leading Group Training Organisation, Maxima manages the recruitment, placement and ongoing support of apprentices and trainees on behalf of our host employers. We have built 35 years’ experience employing apprentices and trainees across diverse industries, and currently employ more than 650 apprentices and trainees nationally.

**About the Role**:
Develop your administration expertise and promote operations efficiency in our collaborative team. This role is mainly responsible for provision of Group Training administration support in accordance with Maxima’s policies and procedures, work instructions and quality framework.
- Provision of exceptional customer service to internal and external customers
- Support Group Training Consultants with timely and accurate administration
- Data entry and maintenance of Maxima data management systems
- Ensure accuracy of information processed on training contracts, State Training Authority (STA) forms, Australian Apprentice and Host Employer letters
- Generate and process Australian Apprentice completions, suspensions, terminations, and changes of Host, including all relevant data entry, forms, letters, and paperwork
- Providing back up reception support as required
- Provide organisation and minute taking of staff meetings

**About You**:

- Current driver’s license
- Current Police clearance and Working with Children Check or willing to obtain
- Strong interpersonal skills with sound verbal and written communication skills
- Resilient and results oriented
- Highly motivated and enthusiastic
- Detail conscious with effective planning and prioritisation skills
- Minimum 3 years recent experience in GTO, RTO or ANP administration environment (desired but not essential
- Certificate III or higher in Business (desired but not essential)

Maxima are committed to advancing workforce diversity and inclusion for all.

Aboriginal Torres Strait Islander and People Living With Disability are encouraged to apply.

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