Executive Assistant

3 weeks ago

Melbourne, Australia Department of Health Full time

Location: Melbourne | CBD

Job type: Full time / Ongoing

Organisation: Department of Health

**Salary**: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/DH/AH/1679753

***:
We are looking for exceptional individuals to join the Aboriginal Health Division. The Executive Assistant will play a key support role to the Chief Aboriginal Health Adviser and Deputy Chief Aboriginal Health Adviser. The Executive Assistant provides high-level administrative and executive management support, with particular attention to confidentiality and sensitivity, to the Chief Aboriginal Health Adviser and Deputy Chief Aboriginal Health Adviser.

**Are you?**
- Able to work under pressure to meet timelines, ensuring a high level of quality and accuracy in your work?
- Highly organised, with excellent attention to detail?
- A team player who collaborates and communicates easily with others?

Executive Assistants play a key support role to the Chief Aboriginal Health Adviser in the Aboriginal Health Division.

The Executive Assistant provides executive management and high-level administrative support to the Aboriginal Health Division leadership team and is the first point of contact for stakeholders from across the division, department, other parts of government, and the public, private and community service sectors and Aboriginal community-controlled sector and Aboriginal community.

The Executive Assistant is required to work with the Manager Office of the Chief Aboriginal Health Adviser to manage and coordinate the activities of the Branch within the Division to provide effective support services including organisation and preparation of material for conferences, corporate events, meetings, catering and travel arrangements, office filing systems, reporting on financial matters, human resources, systems.

**Accountabilities**:

- Provide a range of effective executive support functions, including: accurately managing the office's events diary; providing quality support to committees, working groups and meetings; and preparing reports, briefs and correspondence on complex issues.
- Arrange meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Answer queries, provide timely advice, undertake follow up action and identify emerging administrative functions, pre-planning and evaluation of scope.
- Effectively manage and develop office processes and infrastructure and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence.
- Operate as an effective branch member in a team environment and deliver quality, timely and effective customer service to staff at all levels and promote and develop key relationships and linkages within and outside the organisation.

**Mandatory Vaccination Policy**

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

  • Executive Officer

    4 weeks ago

    Port Melbourne, Australia Logical Executive Solutions Full time

    Waste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...

  • Marketing Executive

    7 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $85000 - $110000 per annum- Contact: - Hong Silver**About the organisation** Our client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best...

  • Digital Marketing Executive

    4 weeks ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive base salary + 12% super + salary packaging- Contact: - Chanelle Castro**About the organisation** FightMND is driven by a single purpose - a world without Motor Neurone Disease (MND). They exist to champion hope and lead the fight against ‘the Beast’. Since 2014, FightMND has invested...

  • Executive Assistant

    1 month ago

    Melbourne, Australia people2people Full time

    **ASAP Start - Initial 4 week assignment**: - **Melbourne CBD / hybrid working**: - **$55 p.h + super** Work for a State Government Department as a **Executive Assistant** for an initial **The Role**: - Provide executive support to 2 executive directors - Assisting with calendar and diary management - Liaising with stakeholders - Preparing...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Harvest Recruitment Full time

    This is a senior administrative position providing professional, helpful and proactive administrative and secretarial services to the Executive Leadership Team. This position will have a primary focus on supporting the Executive Team to achieve the best strategic and operational outcomes for our consumers. **Key Responsibilities and Duties** - Provide a...

  • Executive Assistant

    1 month ago

    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 45470 An exciting opportunity has become available for an experienced Executive Assistant to join the Austin Health...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Uniting Church in Australia Synod of Victoria and Tasmania Full time

    About the role - Values-based organisation - Genuine work-life balance culture with great benefits - Effective and supportive team of EAs and admin staff About the role The Uniting Church in Australia, Synod of Victoria and Tasmania, has a great opportunity available for an experienced administrator to join our team as an Executive Assistant. This role...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Healthcare Professionals Group Full time

    **About the company** Work within a large global Biotechnology company that boasts a good company culture that is always expanding. **About the opportunity** **Duties** - Provide Executive Assistance - Booking of travel and meeting rooms along with arranging catering - Meet and greet visitors - Managing Companion requests - Internal and external mail...

  • Executive Assistant to Group Executive

    4 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    A fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports the Group Executive within a thriving Customer & Brands Team! The purpose of the...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Boston Consulting Group Full time

    **WHAT YOU'LL DO**: Due to a period of upcoming leave, we're recruiting an Executive Assistant (EA) on a 6 month fixed-term contract. As a solution-oriented, driven Executive Assistant (EA) you’ll work with mínimal direction to support several Partners & MDPs. You will proactively assume responsibility for your stakeholders’ agendas, prioritizing...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Employment Hero Full time

    **The Position** A great opportunity has become available for an experienced Executive Assistant to support the Director and Founder of one of Victoria’s Largest privately owned property Development companies with a highly reputable organization team with a growing portfolio of large lot Multi Unit Townhouses, Apartments, Hotels, Commercial and Retail...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Launch Recruitment Full time

    Purpose of the role:Reporting to the CEO, the Executive Assistant (EA) provides high level executive and administrative support to the CEO, Executive Team and Board. Role Responsibilities: Support the CEO and Executive Team as directed to ensure business operations run effectively and efficiently. Monitor and manage all emails to the CEO, exercising...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia McMillan Shakespeare Full time

    The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia’s salary packaging industry to today, MMS has a proud history of innovation and exceptional...

  • Executive Assistant

    1 week ago

    Melbourne, Australia Grow Talent Full time

    Grow Talent is seeking a highly organized and efficient Executive Assistant to support our clients senior leadership team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of the client by providing administrative and secretarial support to two of the executives. You will be responsible for managing calendars,...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia The Royal Melbourne Hospital Full time

    Reference Number- 70183- Position Title- Executive Assistant- Location- The Royal Melbourne Hospital - City Campus, Parkville- Award- Admin Officers [10]- Advertisement text**EA to Chief Medical Officer (CMO) and Director Medical Services (DMS)** - **Be part of a supportive and inclusive team-based workplace culture**: - **Full Time permanent role, with...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Page Personnel Full time

    CBD, MelbourneHyrbid work arrangementsAbout Our ClientOur client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors. Office location: CBD, MelbourneHybrid work arrangements: 3 days in office requiredJob DescriptionOur client is seeking a highly organised and...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia The Royal Melbourne Hospital Full time

    -Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: The Royal Melbourne Hospital Salary: Salary not specified Occupation: Administration/Secretarial Reference: 67369 **EA to Executive Director Finance and Logistics (CFO)** **and Director Facilities Management** - **Be part of a supportive and** inclusive team-based workplace...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia FourQuarters Full time

    Permanent role - Based in Melbourne Southeast suburbs - Immediate start, Hybrid hours **About the organization** A medium-sized business specializing in renovations within the retirement living sector. Associated with provide the highest quality, proficiency and personal service. **About the role** A motivated and friendly & reliable Executive Assistant to...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Public Sector People Full time

    3 month contract - Supporting Finance Manger - Local Government and EA experience essential **About the Company**:This local council is a renowned organization dedicated to making a positive impact on the local community. With a vision to create a vibrant and sustainable future, they strive to provide excellent services and enhance the quality of life for...