Executive Support Officer

3 months ago

Springfield, Australia Mater Group Full time

**Job no**: 501655
**Work type**: Fixed Term
**Location**: Springfield
**Categories**: Administration

Mater Private Hospital Springfield is looking for an Executive Support Officer to join the team until February 2026. This role is designed to provide high quality confidential administrative, secretarial and executive support to the General Manager, Director of Clinical Services and the Manager Support Services Mater Private Hospital Springfield. This is a maximum-term contract until February 2026 (this will in turn line up with the opening of Mater Springfield stage 2)

**Salary range: $85,878 - $94,618 (MCA4) per annum plus 11.5% superannuation and **access to not-for-profit salary packaging up to $15,900** + **access to many staff benefits

**What you’ll be doing**

You will provide direct confidential secretarial support to the General Manager, Director of Clinical Services and the Manager Support Services (the MPHS Executive team). You will also meet the below criteria:

- Maintain a calendar of appointments and negotiate time schedules for the MPHS Executive team
- Provide coordination of meetings and functions on behalf of the MPHS Executive team. Prepare necessary support documents, materials and facilities, including the provision of confidential minute recording
- Examine and prioritise incoming correspondence, papers and reports to determine action. Prepare appropriate replies for review and endorsement
- Manage incoming telephone calls as required for the MPHS Executive team
- Act as intermediary and liaison between the Director and others dealing with enquires and other delegated matters on a wide range of topics
- Receive and host visitors to and on behalf of the MPHS Executive team
- Prepare concise briefing notes from files, reports and official papers
- Document preparation including spread sheets and presentations
- Filing and maintaining central record files
- Organising functions and events for MPHS
- Ordering of office equipment and supplies
- Processing, tracking and follow up for compliments and complaints for the hospital
- Assist with the coordination of MPHS Volunteers as required
- Maintain an ordered working environment
- Assist with key administration portfolios as directed by the MPHS Executive team (ie organising training and orientation schedules for new employees, assisting with administration of VMO paperwork and setup)
- Championing and supporting a positive team culture throughout MPHS, including assisting to coordinate social events, celebrate staff birthdays and any adhoc duties

**About you**

You will have experience in a similar role, ideally in a healthcare setting. You will also meet the below criteria:

- High level oral and written communication skills
- Expertise in Windows Applications (e.g. Word, Excel, Access and PowerPoint) as well as Outlook
- Advanced typing skills
- The ability to liaise with staff at all levels including directorates of the MPHS and MPH Executive, key personnel and visitors

**Why join us?**

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. **#MAKEYOURMATERMOVE**
- Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
- Access to package meal and entertainment expenses via salary packaging
- Access to leading education and professional development via Mater Education
- Access to our Employee Assistance Program and on-site pastoral care teams
- Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
- Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
- Access to on-site, discounted parking
- Discounted food and beverage at various campus cafés and coffee venues

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.
- For more information regarding Reconciliation at Mater, please visit our _Reconciliation webpage_. _

**Advertised**: 20 Sep 2024 E. Australia Standard Time
**Applications close**: 29 Sep 2024 E. Australia Standard Time

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