See more Collapse

Executive Assistant

4 weeks ago

North Geelong, Australia IQ People Full time

**Short term contract to cover leave**
- **Executive Assistant / Personal Assistant**:

- **Office Manager**:

- **Start date: 25 September**

We are seeking an experienced EA/PA with extensive diary management and all round skills to join our team. This is an office-based role working in modern offices in North Geelong.
- Co-ordinate diaries and organise meetings
- Attend meetings, take minutes and distribute all applicable papers as required
- Use discretion and refer urgent matters to the appropriate person
- Co-ordinate all travel arrangements, both domestic and international for allocated functions
- Maintain records, registers and filing of reports, correspondence and related material
- Invoice and coding
- Prepare materials for both internal and external meetings

**Office Coordination activities for the Geelong office including**:

- Ordering office supplies
- Dealing with suppliers and stakeholders
- Attending to visitors as required

**You will bring**:

- Previous PA/EA experience at a senior level
- Experience in working with others in an EA functional environment
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Ability to develop and sustain cooperative working relations with all members of staff
- Advanced skills with Windows and Microsoft Office Products
- Fast, accurate typing skills (70 wpm)
- Ability to work unsupervised
- Strong attention to detail

**We will offer you**:

- A lovely working environment
- Supportive ExCo team who really value you
- Support from our EA team
- Ability to work as a team and autonomously.

**Job Types**: Full-time, Casual

**Salary**: $45.00 - $50.00 per hour

Expected hours: 38 per week

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- North Geelong, VIC 3215: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Ability to work from our North Geelong offices Mon
- Fri

**Experience**:

- EA/PA: 3 years (preferred)
- Microsoft Office: 3 years (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 10/09/2023
Expected Start Date: 25/09/2023

We have other current jobs related to this field that you can find below

  • Executive Assistant

    2 weeks ago

    North Geelong, Victoria, Australia iq people Full time

    Job description Great team with supportive Managers 3 month contract EA/PA/Office Manager Easy parkingThe PositionThe Executive Assistant/Office Coordinator will provide administrative, business support to two Senior Managers and look after the office to make things run smoothly.Key ResponsibilitiesThe purpose of the Executive Assistant is to provide...

  • Executive Assistant

    4 weeks ago

    Geelong, Australia HAYS Full time

    Permanent ongoing role, with WFH flex - seeking an experienced EA! **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with a Not For Profit organisation in Geelong, to...

  • Executive Assistant

    2 weeks ago

    North Geelong, Victoria, Australia Cotton On Group Full time

    ABOUT US Cotton On is a global fashion and lifestyle brand that's taking the Aussie lifestyle to the world. We do things our way. Laid-back and always lived to the fullest. We look out for our mates, wherever we are. There's nothing that excites us more than making a positive difference in people's lives. We stand for diversity, empowering people of all...

  • Executive Assistant

    4 weeks ago

    Geelong, Australia HAYS Full time

    EXPERIENCED EA TO WORK FROM HOME UP TO 4 DAYS PER WEEK **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. My Client is currently seeking an experienced Executive...

  • Executive Assistant

    2 weeks ago

    Geelong, Australia The Geelong Clinic Full time

    **The Geelong **Clinic** **Executive Assistant** **60 hours per fortnight** The Geelong Clinic is a 73 bed private Psychiatric hospital that has recently expanded and offers a wide range of inpatient and day programs supported by an Outreach service for individuals requiring mental health care. Located on the outskirts of Geelong, within close proximity...

  • Executive Assistant

    2 months ago

    Geelong, Australia Randstad Australia Remote Work Freelance Full time

    Randstad is currently partnered with a local Geelong Client seeking an Execitive Assistant on a temporary assignment until the 17th July. 38 hours per week. If you are seeking an opportunity to get your foot in the door to work for a governemnt organisation this is your chance!About the role:Provide a range of confidential administrative services to the...

  • Executive Assistant

    4 weeks ago

    Geelong, Australia Randstad Australia Remote Work Freelance Full time

    Randstad is currently partnered with a local Geelong Client seeking an Execitive Assistant on a temporary assignment until the 17th July. 38 hours per week. If you are seeking an opportunity to get your foot in the door to work for a governemnt organisation this is your chance!About the role:Provide a range of confidential administrative services to the...

  • Executive Assistant

    3 weeks ago

    Geelong, Australia HAYS Full time

    Government | Geelong CBD | Short term **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. I am currently partnered with a Government Agency in Geelong CBD who is...

  • Executive Assistant

    1 month ago

    Geelong, Victoria, Australia Randstad Australia Full time

    Randstad is currently partnered with a local Geelong Client seeking an Execitive Assistant on a temporary assignment until the 17th July. 38 hours per week. If you are seeking an opportunity to get your foot in the door to work for a governemnt organisation this is your chanceAbout the role:Provide a range of confidential administrative services to the...

  • Executive Assistant

    2 weeks ago

    Geelong, Victoria, Australia Randstad Australia Full time

    Randstad is currently partnered with a local Geelong Client seeking an Execitive Assistant on a temporary assignment until the 17th July. 38 hours per week. If you are seeking an opportunity to get your foot in the door to work for a governemnt organisation this is your chanceAbout the role:Provide a range of confidential administrative services to the...

  • Executive Assistant

    4 weeks ago

    Geelong, Victoria, Australia Randstad Australia Full time

    Randstad is currently partnered with a local Geelong Client seeking an Execitive Assistant on a temporary assignment until the 17th July. 38 hours per week. If you are seeking an opportunity to get your foot in the door to work for a governemnt organisation this is your chanceAbout the role:Provide a range of confidential administrative services to the...

  • Executive Assistant

    2 weeks ago

    Geelong, Victoria, Australia The Geelong Clinic Full time

    The Geelong Clinic**Executive Assistant60 hours per fortnightThe Geelong Clinic is a 73 bed private Psychiatric hospital that has recently expanded and offers a wide range of inpatient and day programs supported by an Outreach service for individuals requiring mental health care. Located on the outskirts of Geelong, within close proximity to spectacular...

  • Executive Assistant

    2 weeks ago

    Geelong, Victoria, Australia The Geelong Clinic Full time

    The Geelong Clinic is a 73 bed private Psychiatric hospital that has recently expanded and offers a wide range of inpatient and day programs supported by an Outreach service for individuals requiring mental health care. Located on the outskirts of Geelong, within close proximity to spectacular coastal attractions, the hospital operates two busy onsite...

  • Executive Assistant

    2 weeks ago

    North Geelong, Victoria, Australia IQ People Full time

    Short term contract to cover leave- Executive Assistant / Personal Assistant:- Office Manager:- Start date: 25 SeptemberWe are seeking an experienced EA/PA with extensive diary management and all round skills to join our team. This is an office-based role working in modern offices in North Geelong. Coordinate diaries and organise meetings Attend meetings,...

  • Executive Assistant

    2 weeks ago

    Geelong, Victoria, Australia Cotton On Group Full time

    ABOUT THE ROLEWe are currently in search of a highly organized, proactive, articulate, and driven individual to join Emerging Brands as the Executive Assistant to CEO, Nat McLean. This pivotal role will involve providing essential support to a Senior Executive, contributing significantly to the achievement of their objectives, and ensuring overall business...

  • Executive Assistant

    2 weeks ago

    Geelong, Victoria, Australia Victoria 2026, Commonwealth Games Organising Committee Full time

    Location: GeelongJob type: Full time / 31/03/2026Organisation: Victoria 2026, Commonwealth Games Organising CommitteeSalary: Salary not specifiedOccupation: Administration/SecretarialReference: VG/1689673The Executive Assistant role will provide high quality secretarial and administrative support to two Chief level executives within the Victoria 2026...

  • Aps4 Executive Assistant

    6 days ago

    Geelong, Australia HAYS Full time

    APS4 Executive Assistant role in Geelong, 12 Month Contract **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am partnered with a Federal Government Agency, in the heart of Geelong to recruit...

  • Executive Assistant

    4 weeks ago

    Geelong, Australia Parks Victoria Full time

    Work amongst an amazing backdrop of waterways and parks - Positive working culture - Enjoy a healthy work-life balance About the role As the Executive Assistant, your primary responsibility is to efficiently manage the Regional Director's office by providing a high level of administrative support. You will be the first point of contact and liaison for staff...

  • Account Executive and Assistant Account Executive

    4 weeks ago

    Geelong, Australia Maxwell Stone Consulting Full time

    High-performing, collaborative team with positive work culture - Applications invited from broking, underwriting or claims professionals - Work with an interesting variety of loyal SME clients Outstanding opportunity for an experienced Insurance professional to join this highly regarded firm, as either an Account Executive / Insurance Broker or Assistant...

  • Executive Assistant

    2 weeks ago

    Geelong, Victoria, Australia Parks Victoria Full time

    Work amongst an amazing backdrop of waterways and parks Positive working culture Enjoy a healthy worklife balanceAbout the roleAs the Executive Assistant, your primary responsibility is to efficiently manage the Regional Director's office by providing a high level of administrative support. You will be the first point of contact and liaison for staff and...