Executive Assistant to Coo

1 month ago


Melbourne, Australia Sharp & Carter Full time

Support a high performing and established COO of a national business
- A highly varied role with opportunities to develop your skillset
- Inner city location | close to public transport and parking

**About the role**

This role is an exciting full time and permanent opportunity to provide administrative support to a COO and to ensure the efficient operation of their activities while supporting the wider team.

You will gain exposure to an entrepreneurial and dynamic company working with an established and highly motivated team

**Key Responsibilities**
- Support the COO with diary, inbox and adhoc tasks
- Travel coordination (domestic and international)
- Assist with events and functions planning and organising including sales conferences, client events and team off sites both locally and overseas
- Prepare for and assist the facilitation of meetings, both external and internal, including minute taking and meeting agenda
- Draft and prepare, reports, submission documents, presentations and related documents
- Contract management
- Coordinate the production and distribution of weekly/monthly reports to management
- Provide HR administration support to HR Manager as required
- Act as a champion and leader of the VIC Culture Club
- Oversee the Administration Assistant

**Skills & Experience**
- Relevant experience in an Executive Assistant capacity supporting Executives
- Experience within an ASX, property or construction is desirable
- Can-do and positive attitude
- Proven ability to work in a fast-paced environment
- Enjoys writing and can assist the team with social media activities and presentations
- Advanced Word, PowerPoint and Excel skills
- Knowledge and understanding of document editing on Adobe Acrobat
- Lateral thinker and has the ability to multi-task
- Excellent written skills and strong communication skills

**About the company**

Our client is a prominent Australian property development and investment organisation that is continuing to grow year on year The business has been involved in numerous high-profile projects across the country and internationally.

0484 381 458


  • Executive Assistant

    1 month ago


    Melbourne, Australia Sharp & Carter Full time

    Established and growing property investment organisation | ASX listed business - Collaborative Executive Assistant team | Supportive & dynamic environment - CBD location | Flexible working arrangements | Competitive salary & bonus s **About the role** This is a fantastic opportunity for an experienced and professional Executive Assistant to support the COO...

  • Business Manager

    1 month ago


    Melbourne, Australia ANZ Banking Group Full time

    **Req ID**: 60787 **Department**: Insto Ops Support **Division**: Institutional **Location**: Melbourne About the role At ANZ our purpose is to shape a world where people and communities thrive. We’re making this happen by improving the financial wellbeing and sustainability of our customers so they can achieve incredible things - whether they’re buying...

  • Executive Assistant

    1 week ago


    Melbourne, Australia Corrs Chambers Westgarth Full time

    492538 Melbourne Chief Executive Office Full time VIEW FAVOURITES Join Corrs Chambers Westgarth, Australia's leading independent law firm. An exciting opportunity now exists for an Executive Assistant to support the Chief Operating Officer and other members of the Executive team. As the Executive Assistant to the COO, you will play a critical role in...

  • Executive Officer

    1 month ago


    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management Reference: 25253 - **Full time ongoing role**: - **...

  • Executive Assistant

    4 weeks ago


    Melbourne, Australia Capstone Full time

    Melbourne Head Quarters - Competitive remuneration on offer with excellent perks - Additional leave and flexible working arrangement **The Company** Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia. They are committed to operating in a sustainable way and reducing the...


  • Melbourne, Australia AGL Energy Full time

    As the needs of our customers change, so do we. At AGL, we believe progress is powered by our people. If you’re set on making real change for tomorrow, we have the scale, resources and ambition to get it started today. Now’s an extraordinary time to work with us. We’re taking the lead on renewables and expanding our products to make them more...

  • Planning Manager

    4 weeks ago


    Melbourne, Australia Blackbook Executive Full time

    Northern Melbourne Based - Develop and Implement Supply Chain Strategies - Excellent Salary Package **The Company** This importer and wholesaler is a dynamic and innovative business, supplying products and services to customers around Australis. They have a strong culture based on results and outstanding service, developing world-class supply chains...


  • Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive Salary Package + Bonus- Contact: - Sarah Cox**Chief Operating Officer - Retail** Our client is a market leading food retail business with strong ambitions for growth fuelled through network expansion and retail optimisation over the next 10 years. They have a truly special culture, focused...


  • Melbourne, Australia Six Degrees Executive Full time

    Key Leadership & Transformation Role Bilingual in English & Mandarin Melbourne Based - Australian Visa Sponsorship Assistance   About the company: Our client is an established business in a niche area of the global education sector. Headquartered in Australia, the business has offices in Asia, Europe, and the US. Through their expertise, they...

  • Sales Executive

    2 weeks ago


    Melbourne, Australia Six Degrees Executive Full time

    Company Overview: Our client is at the forefront of revolutionising the aged care industry with innovative income support solutions. Since 2010, our client has offered professional and specialised consulting supported by automating processes with cutting-edge software. Specialising in software/finance and clinical/nursing services, our client empowers...


  • Melbourne, Australia Calibre Search Australia Full time

    Calibre Search is currently representing a mid-sized Australian consulting firm. **About the role** Reporting to the CEO, this key appointment will join an established and highly capable and collaborative executive team. This role will appeal to an accomplished leader with experience in Melbourne who sees the appeal in joining a dynamic, employee-owned,...

  • Executive Assistant

    4 weeks ago


    Melbourne, Australia Launch Recruitment Full time

    APS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...

  • Executive Assistant

    1 month ago


    Melbourne, Australia Sharp & Carter Full time

    SUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...

  • Executive Assistant

    3 days ago


    Melbourne, Australia HAYS Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...

  • Account Executive

    1 month ago


    Melbourne, Australia Austcorp Executive Full time

    Largest global IT business in their field - Work with some of the best companies in Australia - Career progression & Self Development opportunities The Company: This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading...

  • Executive Assistant

    1 month ago


    Melbourne, Australia people2people Full time

    **ASAP Start - Initial 4 week assignment**: - **Melbourne CBD / hybrid working**: - **$55 p.h + super** Work for a State Government Department as a **Executive Assistant** for an initial **The Role**: - Provide executive support to 2 executive directors - Assisting with calendar and diary management - Liaising with stakeholders - Preparing...


  • Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Carissa McPherson**About the company** Our client is one of the world’s leading suppliers of materials, sign systems, displays and equipment, selling into the sign making and graphics industries. Their products and materials are used to create signs and displays, digital...

  • Executive Assistant

    5 days ago


    Melbourne, Australia KordaMentha Full time

    KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value.  With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength.  The Office Support team is a group of professional individuals with experience in executive support, office support and reception.  We work in a...

  • Executive Assistant

    1 week ago


    Melbourne, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...


  • Melbourne, Australia Charterhouse Full time

    Executive Assistant to the Executive Director Education body | Offices based on the city’s fringe | Supporting the Executive Director | Full-time | $90 - $100,000 + super + benefits - **CBD fringe location | Tram stop right outside + 5 min walk to train station**: - **Education governing body**: - **Be a proactive support to the Executive Director |...