Facilities Coordinator

3 weeks ago

Melbourne Airport, Australia BGIS Full time

**Join Our Team as a Facilities Coordinator - Key Client Qantas at BGIS
**Location: Melbourne Airport, Tullamarine, Victoria.
Are you ready for an exciting role where each day brings new challenges? BGIS is on the lookout for a talented Facilities Coordinator to join our team, supporting our key client, Qantas.

**Key Responsibilities**:

- Manage and maintain the system, capturing all Preventative and Reactive work orders for the site.
- Efficiently allocate work orders to meet contract requirements and KPIs.
- Thoroughly prepare and review all invoices before obtaining manager approval.
- Act as the first point of contact, responding to reported issues and coordinating effective responses.
- Supervise maintenance and support staff, ensuring the smooth execution of maintenance works.
- Manage the contract and service delivery in alignment with Contract KPIs and client expectations.
- Identify, monitor, and report hazards across the site for a safer working environment.
- Daily reporting and follow-up of responses, rectification, and completion of work orders to meet KPIs.
- Take charge of the 'Extension of Time' (EOT) and Delegation of Authority (DOA) processes, from submission to closeout.
- Collaborate with the national Operations team to ensure SLAs are consistently met.
- Work closely with the BCSC (Helpdesk) to streamline processes. Actively participate in the tendering of Service Contracts, making recommendations for contract documentation.

**Skills & Experience**:

- Demonstrated experience in a property or corporate real estate environment.
- Ability to excel in an integrated services and property model.
- Strong business acumen with proficiency in business planning and financial knowledge.
- Knowledge of building services and general building maintenance.
- Proven experience in scoping, tendering, and documenting subcontracts.
- Ability to provide well-structured written reports and recommendations.
- Capacity to multitask various duties effectively.
- Competence in working within QA, OH&S, and environmental systems.
- A flexible and innovative approach to problem-solving.

**About BGIS**:
BGIS, with a global workforce of over 10,000 employees, is a leader in providing facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We are dedicated to delivering innovative service solutions for our clients.

Our organization manages an extensive portfolio of more than 50,000 facilities, including corporate offices, universities, schools, hospitals, stadiums, and is recognized as a world leader in the management of data centers and other critical environments. Our clients span diverse sectors such as Defense, Healthcare, Government, Higher Education, and Utilities.

**Why Join Us / Benefits**:
At BGIS, we create safe environments where our people can do their best work. Our team comprises of individuals from many different cultures and nationalities, with a multitude of valued personal and professional backgrounds. We welcome diverse perspectives and are always on the lookout for people who can bring new ways of thinking to our teams.
- Opportunity to work in a dynamic and supportive team environment.
- Competitive salary and comprehensive benefits package.
- Professional development and growth opportunities.
- Employee Recognition Program.
- Excellent Company Benefits.
- Paid Parental and Volunteer Leave.
- Donation Matching and much more
- Collaborative work environment: Join a supportive team that values innovation, collaboration, and continuous improvement.

At BGIS, we value diversity and are committed to creating an inclusive and safe work environment for all employees, we have passion for sustainability and drive for innovation.

  • Facilities Coordinator

    7 days ago

    Brisbane Airport, Australia BGIS Full time

    BGIS is looking for a Facilities Coordinator for one of our biggest clients - Qantas. If you are looking for an opportunity to develop your skills in the Facilities Management industry, then this role could be for you. - **Permanent Full-Time Work**: - **Stable Income**: - **Join a fantastic team based in Melbourne Airpor **t! **The Role** The Facilities...

  • Facilities Coordinator

    3 months ago

    Adelaide Airport, Australia IKEA Full time

    Who you are You have had exposure in all aspects of Facilities Management (FM) with a passion for ensuring everything is operating as it should be, demonstrating strong contract management skills and are solution orientated. You embody the IKEA cultures and values and can build professional relationships with stakeholders and teams. You are an individual...

  • Facilities Coordinator

    2 weeks ago

    Brisbane Airport, Australia BGIS Full time

    BGIS is looking for a Facilities Coordinator for one of our biggest clients - Qantas. If you are looking for an opportunity to develop your skills in the Facilities Management industry, then this role could be for you.- Permanent Full-Time Work:- Stable Income:- Join a fantastic team based in Melbourne Airpor tThe RoleThe Facilities Coordinator will be...

  • Facilities Coordinator

    2 weeks ago

    Brisbane Airport, Australia BGIS Full time

    The RoleWe have an exciting 12-month opportunity for a Soft Services Coordinator to join our key client Qantas.This role is based in Brisbane, QLD. Maintain the CMMS system capturing all Preventative and Reactive work orders. Assist with the management of subcontractors and document maintenance progress. First point of contact with internal and external...

  • Facilities Coordinator

    3 weeks ago

    Melbourne, Australia Framestore Full time

    Framestore is looking for a highly organised and detail oriented Facilities Coordinator to assist with the management of the Melbourne studio facility. The central focus of the role is to create an exceptional studio environment where our teams and clients enjoy spending time. The Facilities Coordinator maintains the smooth and efficient day-to-day running...

  • Facilities Coordinator

    6 days ago

    Melbourne, Australia Hudson Australia Full time

    We are seeking Coordinator talent in the Corporate facilities industry. Looking for talent with facilities or property management experience. We are seeking Coordinator talent in the Corporate facilities industry. This fun and inclusive organisation is multinational information technology company that provides business consulting, information technology and...

  • Facilities Coordinator

    2 weeks ago

    Brisbane Airport, Australia BGIS Global Integrated Solutions Canada Full time

    Located in Brisbane, QLD, this role is crucial in managing the Computerized Maintenance Management System (CMMS), meticulously recording both Preventative and Reactive work orders. Alongside supervising subcontractors, the position involves documenting maintenance progress and serving as the main contact for internal and external customers related to the...

  • Facilities Coordinator

    2 weeks ago

    Brisbane Airport, Australia BGIS Full time

    Located in Brisbane, QLD this position plays a pivotal role in maintaining the Computerized Maintenance Management System (CMMS), meticulously capturing both Preventative and Reactive work orders. In addition to overseeing subcontractors, the role involves documenting maintenance progress and serving as the primary point of contact for internal and...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Hudson Australia Full time

    We are seeking Coordinator talent in the Corporate facilities industry. This fun and inclusive organisation is multinational information technology company that provides business consulting, information technology and outsourcing services.They are searching for talent with facilities or property management experience. This job is a temporary position working...

  • Facilities Coordinator

    6 days ago

    Melbourne, Australia CSL Full time

    **The Opportunity** We are looking for a Facilities Coordinator to join our growing project Banksia team for the construction and commissioning of our state-of-the-art Influenza cell-culture (FCC) manufacturing facility in Tullamarine. Expected to be completed in 2026, this facility will be the only cell-based influenza vaccine manufacturing facility in the...

  • Facilities Coordinator

    3 weeks ago

    Melbourne, Australia National Gallery of Victoria Full time

    VPS 3.1: $74,580 per annum + 11% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking a Facilities Coordinator to coordinate the delivery of day-to-day operational facilities services at NGV, including the main galleries (NGV International and the Ian Potter Centre: NGV Australia) and offsite facilities. This...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia EmPro Consultants Limited Full time

    Facilities Coordinator Birmingham Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth, with numerous offices across the...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Charterhouse Recruitment (Australia) Full time

    Facilities CoordinatorLeading higher education provider12 month contract$50 per hour + superNorth CBD, parking on siteAbout the CompanyBe part of a well known higher education provider whose values form the core of who they are as an organization and are on a journey to be ranked in the tope world-ranked universities. Reporting into the Facilities Manager...

  • Facilities Coordinator

    4 weeks ago

    Melbourne, Australia ISS Full time

    **Job no**: 533077 **Work type**: Full time **Location**: Melbourne **Categories**: Facility Management/Engineering - ISS IS A PLACE TO BECOME PART OF SOMETHING BIGGER_ With over 485,000 employees throughout 46 countries ISS is a company of belonging. **_ ”Connecting People and Places to Make the World Work Better”._** We have an exciting...

  • Facilities Coordinator

    1 week ago

    Melbourne, Australia ISS Full time

    **Job no**: 532103 **Work type**: Full time **Location**: Melbourne **Categories**: Facility Management/Engineering - ISS IS A PLACE TO BECOME PART OF SOMETHING BIGGER_ With over 485,000 employees throughout 46 countries ISS is a company of belonging. **_ ”Connecting People and Places to Make the World Work Better”._** We have an exciting...

  • Facilities Coordinator

    1 month ago

    Melbourne, Australia Cushman & Wakefield Full time

    Job TitleFacilities CoordinatorJob Description SummaryPart time opportunity for a Facilities Coordinator to join us in a permanent capacity embedded on a client site in Southbank.Job DescriptionThe Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. About the role•...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Service Stream Full time

    Description Summary An exciting opportunity has arisen for a Facilities Coordinator to join Service Stream in our Corporate sector based in Melbourne, VIC About the Role Service Stream's Corporate division is seeking a Facilities Coordinator to join our growing company. Reporting to the Property Manager your main role will be day to day...

  • Facilities Coordinator

    4 weeks ago

    Melbourne, Australia Cushman & Wakefield Full time

    Job TitleFacilities CoordinatorJob Description SummaryPart time opportunity for a Facilities Coordinator to join us in a permanent capacity embedded on a client site in Southbank.Job DescriptionThe Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. About the role•...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Australia Zurich Insurance Full time

    A new adventure awaits- At Zurich we’re on a journey, even though we are 150 years young, we are lighting the way to a brighter future. A brighter future for you - focused on your career, your wellbeing and your community - as well as our customers and the planet.- This exciting adventure will drive positive impact. So, if you want to be part of a values...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia CSL Limited Full time

    We are looking for a Facilities Coordinator to join our growing project Banksia team for the construction and commissioning of our state-of-the-art Influenza cell-culture (FCC) manufacturing facility in Tullamarine. Expected to be completed in 2026, this facility will be the only cell-based influenza vaccine manufacturing facility in the Southern Hemisphere...