Office Manager

4 months ago

Kingsford, Australia Ahrens Pty Ltd Full time

**About the Role**

Are you a proactive, detail-oriented professional with a knack for office management? Join Ahrens in our newly renovated Adelaide office as an Office Manager and play a key role in ensuring smooth daily operations while providing vital administrative support to our staff, Directors, and Executives. In this dynamic role, you will take charge of the Group debt collection process and oversee vendor onboarding through our systems. If you excel in communication, thrive in a fast-paced environment, and are committed to enhancing workplace efficiency, we want to hear from you”

Ahrens is a fifth-generation, Australian family-owned company, with 120 years’ experience in delivering a diverse range of high-quality and cost-effective products and projects across Australia, with footprints overseas.

We have become a full Construction, Engineering, Mining Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by 26 divisions and backed by 1300-plus people.

**Key Responsibilities**
- Maintain and manage office areas, supplies, and vendor relationships.
- Organise office events, meetings and handle catering arrangements.
- Serve as a primary contact for office inquiries and administrative support.
- Process and allocate incoming payments and follow up on overdue invoices.
- Conduct weekly debt collection meetings with the CFO and prepare monthly reports.
- Manage vendor information and oversee insurance renewals.
- Troubleshoot vendor management systems and maintain accurate reports.
- Administer the corporate travel platform, including user training and system evaluation.
- Handle travel credits, reporting, and reimbursements.Perform additional tasks as needed to support office operations.

**Skills and Experience**
- Previous experience working in a dynamic and confidential environment.
- Well developed interpersonal skills with the ability to communicate effectively across all levels of internal and external customers.
- High attention to detail and the ability to multiple tasks and changing priorities.Ability to work autonomously with an organised and methodical approach

**Why Work at Ahrens**

We are continually evolving and investing in our people and facilities to achieve satisfying outcomes.

We strive for a positive and supportive team culture which embraces diversity and innovation, and aligns with our core values including commitment, integrity and safety. In return we reward those who passionately work towards realising our vision.

**Benefits**
- Employee Assistance Program, supporting you and your family’s health & wellbeing
- Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
- Generous paid parental leave entitlements to support you and your family
- Annual Employee Donation Scheme to support a charity/cause of your choice
- Family, social and team building events
- Opportunities for career progressionFriday afternoon team bonding

**How to Apply

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