![Aesthetics and Skin Institute](https://media.trabajo.org/img/noimg.jpg)
Tele-health Office Administrator
4 weeks ago
A successful client excellence coordinator will create an exceptional experience both for the professional team and the clients while focusing on efficient and effective internal workflow. The client excellence coordinator is the ultimate conductor to keeping workflow operations organized, efficient, and smooth. Day to day, you will provide support administrative assistance to the professional team, which might include making & returning phone calls, organizing workflow schedules, making appointments, managing office supplies, and whatever else it takes to help your team be more productive. As such, it is important to be personable, professional, and helpful when working in this position. You will carry out this role with a goal of complete satisfaction.
**Job Summary**: We are seeking a highly organized and proactive Office manager to join our team. The office menager will be responsible for providing support to our clients and internal teams to ensure the efficient delivery of services. This role requires exceptional communication and organizational skills, as well as the ability to work collaboratively in a fast-paced environment. This is a newly created role within our business and will be an addition to our current administration team.
**Competencies Required**:
The following competencies are required for this position:
Communication
- Excellent communication and client service skills
- Willingness to accept and give constructive feedback for improvement
- Ability to be open and honest
Teamwork
- Ability to perform as part of a team
- Be a team player - offering support and assistance
- Always act in the best interest of the team
Problem solving
- Flexible, positive, ‘can do’ attitude
- Ability to take ownership and make decisions
Self-Management
- Ability to work without supervision and with mínimal direction
- Ability to make decisions and take action
- Be accountable and take responsibility
Planning and organising
- High level of time management and organisational skills
- Ability to effectively manage several activities at any time
Technology
- Ability to demonstrate a range of IT skills
- Ability to pick up new systems quickly Learning
- Ability to ask for help when needed
- Be proactive with own learning Initiative and enterprise
- Ability to use initiative to solve challenges and innovate for continual improvement
General
- Attention to detail and quality control
- Participate and contribute to team meetings
- Always focused on what is best for the business and how we can provide value to our clients and each other
**General Responsibilities**:
- Serve as the main point of contact for client inquiries and requests, responding promptly and professionally
- Build rapport with clients by engaging with them in an inviting, friendly, and professional manner, to deliver exceptional experiences nurture lasting relationships
- Respond quickly, professionally, and accurately to all inquiries regarding appointments, assistance, work in, invoicing, payments, status requests, complaints, feedback
- Coordinate and schedule client meetings and appointments, ensuring all parties are informed and prepared
- Plan and orchestrate work to ensure the workflow priorities are met, organizational goals are achieved, and best practices are upheld
- Manage professional and personal scheduling for professional team in relation to workflow tasks
- Liaising between clients and accounting team members to ensure deadlines are met
- Assist with client onboarding and offboarding processes, maintain accurate client records and documentation.
- General administration duties for the accounting team
- Continuously improve processes and procedures to enhance client satisfaction and retention.
**Qualifications**:
- A proven track record of administration excellence, demonstrating initiative and exceptional customer service is essential.
- Excellent communication and interpersonal skills
- Strong organizational and project management skills
- You have high attention to detail and a commitment to ensure things are done thoroughly and completed to an exceptional standard.
- You have high integrity; you are a team player, and you get along well with people.
- Strong problem-solving skills and ability to think creatively
**Job Types**: Full-time, Permanent
**Salary**: $55,000.00 - $65,000.00 per year
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Dandenong, VIC 3175: Reliably commute or planning to relocate before starting work (required)
Work Authorisation:
- Australia (required)
Work Location: In person
-
Tele-health Agent
3 weeks ago
Glen Waverley, Australia Kefmed Clinic Full timeWe are seeking an enthusiastic and highly motivated Receptionist to join our team. Get ahead with professional development in a supportive team environment! **About the role** - We have an exciting opportunity as our telehealth Agent / reception coordinator for multiple locations. - This person would provide customer-orientated administrative support...
-
Administration Officer
6 days ago
Glen Waverley, Victoria, Australia Australian Unity Full timeOur Aged care Community at Campbell Place, Glen Waverley is seeking an experienced Administration Officer/ Receptionist. You will be a motivated and enthusiastic administration officer who will be available to work on a Casual basis, every second weekend 10am - 2pm and as needed during team absences.What's on Offer:We value our Residential Communities teams...
-
Business Support Administrator
4 days ago
Glen Waverley, Australia Australia Wide Office Staffing Full time**Permanent - Monday to Friday**: - **$70K to $75K plus superannuation**: - **Small friendly team environment**: - **Glen Waverley location** **The Company**: World leader in providing monitoring, control and communication solutions for electrical power apparatus. This role touches every part of the business providing variety and challenges - therefore...
-
Business Support Administrator
6 days ago
Glen Waverley, Victoria, Australia Australia Wide Office Staffing Full timePermanent - Monday to Friday:- $70K to $75K plus superannuation:- Small friendly team environment:- Glen Waverley locationThe Company:World leader in providing monitoring, control and communication solutions for electrical power apparatus.This role touches every part of the business providing variety and challenges- therefore attention to detail, initiative...
-
Administration Officer
6 days ago
Glen Waverley, Australia Australian Unity Full timeOur Aged care Community at Campbell Place, Glen Waverley is seeking an experienced Administration Officer/ Receptionist. You will be a motivated and enthusiastic administration officer who will be available to work on a **Casual basis, every second weekend 10am - 2pm** and as needed during team absences. **What’s on Offer**: We value our Residential...
-
Service Access Officer
6 days ago
Glen Waverley, Australia Latrobe Community Health Service Full timeApplications close Sunday 12 May 2024 **_Located in Glen Waverley, Full-time, Permanent_** - Join a not-for-profit health care provider who is getting back to what matters - Do you have previous experience with the health or community sector, and a passion to support our community? - Make a difference to those within our community - At Latrobe Community...
-
Service Access Officer
6 days ago
Glen Waverley, Victoria, Australia Latrobe Community Health Service Full timeApplications close Sunday 12 May 2024_Located in Glen Waverley, Full-time, Permanent_ Join a notforprofit health care provider who is getting back to what matters Do you have previous experience with the health or community sector, and a passion to support our community? Make a difference to those within our community At Latrobe Community Health Service...
-
Administration Assistant
4 days ago
Glen Waverley, Australia Talent Web Full timeASAP start date available - Collaborative Team - Glen Waverley Location - Join our client in the Health Industry as an Administration Assistant and contribute to their billings team by providing operational support and fulfilling daily administrative requirements. - You will have the opportunity to work closely with a supportive, dedicated, and...
-
Administration Assistant
5 days ago
Glen Waverley, Victoria, Australia Talent Web Full timeASAP start date available Collaborative Team Glen Waverley Location Join our client in the Health Industry as an Administration Assistant and contribute to their billings team by providing operational support and fulfilling daily administrative requirements. You will have the opportunity to work closely with a supportive, dedicated, and wellorganised team...
-
Client Services Officer
3 weeks ago
Glen Waverley, Australia Latrobe Community Health Service Full timeApplications close Thursday 25 April 2024 - Located in Glen Waverley, 1 x Casual position_ - Join a not-for-profit health care provider who is getting back to what matters - You will have work that interests you, and enables you to grow personally and professionally - $32.0053 per hour + 25% Casual Loading - At Latrobe Community Health Service you’ll be...
-
Client Services Officer
6 days ago
Glen Waverley, Victoria, Australia Latrobe Community Health Service Full timeApplications close Thursday 25 April 202- Located in Glen Waverley, 1 x Casual position_ Join a notforprofit health care provider who is getting back to what matters You will have work that interests you, and enables you to grow personally and professionally- $ per hour + 25% Casual Loading At Latrobe Community Health Service you'll be part of a positive and...
-
Administration and Customer Service Officer
6 days ago
Glen Waverley, Victoria, Australia Holmesglen Institute Full timeTHE OPPORTUNITYThe Faculty of Education, Service Skills and Environment at Holmesglen provides a progressive, innovative, and supportive teaching and learning environment with strong professional links and partnerships within the Early Childhood Education sector.There is currently an opportunity for an experienced Administration and Customer Service Officer...
-
Early Years Relief Administration Officer
4 weeks ago
Glen Waverley, Australia bestchance Full time**The Role**: **bestchance** Child Family Care is currently seeking an exceptional individual with a positive and proactive approach to join our passionate and supportive Early Years Operations team as an Early Years Relief Administration Officer. Reporting to the Manager of Early Years Operations (EYO), the Relief Administration Officer is primarily...
-
Administration Officer
6 days ago
Waverley, Australia Charingfield Aged Care Community Full timeCompetitive remuneration + Onsite parking - Gain experience from industry leaders - Ability to make a positive impact on residents and families **What's in it for you?** - Salary based on experience + 11% Super - NFP Salary Packaging - Increase your take-home pay - Onsite Parking - Onsite & Online career development & programs - Great leadership & admin...
-
Administration Officer
2 weeks ago
Glen Waverley, Australia Holmesglen Institute Full time**THE OPPORTUNITY** **Salary**:$57,369 - $61,947 per annum pro rata + 11% super + annual leave loading (depending on qualifications and experience). **Time Fraction**:Full Time, 1.0 EFT.*** **Location**:Glen Waverly campus. **WWCC**: Appointment to this position is dependent on obtaining and maintaining an ‘employee’ Working with Children...
-
Administration Assistant/receptionist
3 weeks ago
Glen Waverley, Australia MELBOURNE PAIN GROUP Pty Ltd Full timeFull-Time Contract - Monday - Friday 9-5pm Melbourne Pain Group is a fast-paced multi-specialist practice that is expanding at a rapid rate. We are looking for a new team member to join our group. This is a part-time position and will be an immediate start for an Administration Officer to join our clinic in Pascoe Vale. **Applicants for this position must...
-
Home Support Officer
5 days ago
Glen Waverley, Victoria, Australia Calvary Community Care Full timeGlen Waverley, VIC, Australia, 3150PermanentFavouriteProgress with purpose at one of Australia's largest health care providersGet ahead with salary packaging, benefits and professional development in a supportive team environmentPermanent position available at The HighburyAbout the roleWe are looking for an enthusiastic administrator to join our diverse,...
-
Finance Administrator
2 months ago
Glen Waverley, Australia The Salvation Army Full timeNumber of Positions Available: 1 - Start your career with The Salvation Army today! - We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. - ABOUT US - The Salvation Army is one of Australia’s...
-
Client Services Officer
2 months ago
Glen Waverley, Australia Latrobe Community Health Service Full timeApplications close Sunday 29 January 2023 - Located in Glen Waverley. Fixed Term, Full Time (Maternity leave backfill)_ - Join a not-for-profit health care provider who is getting back to what matters - You will have work that interests you, and enables you to grow personally and professionally - $30.7718 per hour - At Latrobe Community Health Service...
-
Client Services Officer
6 days ago
Glen Waverley, Victoria, Australia Latrobe Community Health Service Full timeApplications close Sunday 29 January 202- Located in Glen Waverley. Fixed Term, Full Time (Maternity leave backfill)_ Join a notforprofit health care provider who is getting back to what matters You will have work that interests you, and enables you to grow personally and professionally- $ per hour At Latrobe Community Health Service you'll be part of a...