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Executive Assistant

6 months ago

Brisbane, Australia u&u Recruitment Partners Full time

**About BEDA**:
Brisbane Economic Development Agency (BEDA) drives sustainable economic growth for our fantastic city. As Brisbane's champion, we work with partners and stakeholders to enhance the city's reputation globally, drive visitation and attract investment and talent.

**The Role**:
Are you a highly organised and solutions-focused executive assistant with excellent attention to detail? Are you looking for an exciting opportunity to join a team that is passionate about playing to its strengths, to make a difference every day? If so, this is the perfect role for you

Providing executive-level support to the CEO, your most critical tasks will be diary management and board administration, together with responsibility for the front-of-house services and general office management.

**More specifically, you will be involved in the following**:
Providing extensive and dynamic diary management with a high level of competency and attention to detail;
Optimising and protecting the CEO's time while respecting their commitment to open access, transparency and team engagement;
Responsible for board administration including the assembly and distribution of board papers, minute taking that accurately reflects board meetings and the follow-up of board action items and reporting;
Responsible for the CEO's travel arrangements and expense management;
Monitor, respond to and distribute incoming communications using a high degree of professionalism, judgement and discretion whilst maintaining confidentiality;
Being the first point of contact and managing workflows in relation to Lord Mayor requests, including management of all protocol documentation;
Responsible for the front-of-house services and general office management, including line management of the Head Office Receptionist; and

Provide support to the broader Leadership Team as required.

**Key skills & experience required**:
You will have experience supporting c-suite level executives in a dynamic, fast-paced environment;
You are confident in preparing, editing and managing board meetings with the preparation of agendas, papers, minute-taking, follow-up of action items and reporting;
You have excellent communication skills with a highly developed ability to use judgement and discretion when dealing with enquiries and disseminating information;
You have the confidence to work autonomously and the diplomacy to build mutually effective working relationships;
You describe yourself as a solutions-focused, highly organised and approachable person with impeccable attention to detail; and

Please submit your resume in Word format only.