Executive Assistant

3 months ago

Mount Coottha, Australia Nine Full time

**Company Description**
The Executive Assistant plays a pivotal role in supporting the Managing Director, ensuring the smooth operation of the Brisbane Offices.

This dynamic position involves direct engagement with executive and senior-level stakeholders, as well as overseeing the functional operations of the Brisbane Offices. We seek an agile, energetic, and passionate individual who thrives on tackling a diverse and exciting range of responsibilities—from coordinating high-profile events to driving internal communications. This role requires a positive, driven professional who will serve as a key liaison between all cross-functional teams and offices, embodying strong interpersonal skills and impeccable organisation.
**Job Description** The day to day includes but won’t be limited to**:

- ** Provide proactive, strategic support to the Managing Director,** anticipating needs and opportunities to enhance efficiency and effectiveness.
- ** Act as a central liaison** between the Managing Director and all teams, ensuring seamless communication and strong relationships across the business.
- ** Manage the calendar with foresight,** balancing demands and strategically planning ahead to ensure smooth operations.
- ** Prepare documents and presentations** with attention to detail and a focus on professionalism.
- ** Coordinate events and meetings,** handling logistics with precision and ensuring everything runs smoothly.
- ** Oversee budget-related tasks** with strong organisational skills, ensuring efficient management.
- ** Administer invoices and expenses **promptly, meeting all deadlines.
- ** Coordinate travel arrangements** and detailed itineraries, ensuring thorough planning.
- ** Stay across all ongoing activities within the business**, acting as the go-to person for information and ensuring the Managing Director is always informed.
- ** Promote effective collaboration between cross-functional teams and offices**, ensuring alignment and communication.
- ** Uphold confidentiality and maintain professionalism **in all interactions and responsibilities.
- ** Proactively maintain a log of commitment**s, ensuring timely follow-ups and strategic oversight of all key matters.
- ** Identify and solve problems,** ensuring smooth office operations and continuously improving processes.

**Qualifications** Enough about us, let's talk about you What we would like to see on your resume**:

- ** Proven experience **as an Office Assistant/Manager, Personal Assistant or Executive Assistant, effectively supporting leaders.
- ** Exceptional interpersonal skills, **with a friendly and professional demeanor.
- ** Ability to build and maintain strong internal and external relationships,** working with a diverse range of backgrounds and cultures.
- ** Mature and proactive approach**, with a strategic lens for identifying and addressing gaps and driving continuous improvement.
- ** A go-getter attitude**, committed to supporting the Managing Director and excelling in day-to-day execution.
- ** Advanced skills in Microsoft Office and Google Suite**:

- ** Experience in office management, event coordination, and logistics.**:

- ** Strong proficiency in collaboration and delegation**, ensuring efficient task management.
- ** Exceptional organisational,** project management, and problem-solving skills, with the ability to multitask effectively.
- ** Aptitude for thinking quickly** and decisively under pressure, ensuring smooth operations and effective problem resolution.
- Marketing, PR, or communications background is highly desirable.

**Additional Information** Our Commitment to Diversity and Inclusion**:
We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.

**Disclaimer**: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.

  • Publicity Assistant

    6 months ago

    Mount Coot-Tha, Australia Nine Full time

    Company Description Nine is Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want - across Publishing, Broadcasting and Digital. Our Purpose: We shape culture...

  • Executive Assistant to Executive Director of

    2 months ago

    Mount Barker, Australia SA Government -SA HEALTH Full time

    **SA Health** **Job reference**: 879039 **Location**: 5251 - MOUNT BARKER **Job status**: Short Term Contract **Eligibility**: Open to Everyone - **Barossa Hills Fleurieu Local Health Network, Medical Services, Adelaide Hills Region/Mount Barker**: - **Salary**:ASO3 $67,589 to $72,033 p.a.**: - **Temporary Full time position working up to 31 January...

  • Executive Assistant

    5 months ago

    Mount Claremont, Australia VenuesWest Full time

    **Executive Assistant*** **POSITION NUMBER**: 04306 **SALARY**: Level 4 PSCSAA - $87,712 - $92,057 per annum **About VenuesWest** At VenuesWest our vision is to be Australia’s leading provider of sport and entertainment venues and precincts. We take pride in owning and/or operating 14 of Western Australia’s major sporting and entertainment venues,...

  • Executive Assistant Position

    3 weeks ago

    Mount Gambier, South Australia SA Health Full time

    Job DescriptionWe are seeking an experienced Executive Assistant to provide high-quality administrative support to the Executive Director. This role involves delivering organized administrative services, contributing to the development and implementation of systems that enhance and streamline administrative processes, and providing top-notch support to the...

  • Executive Assistant

    5 months ago

    Upper Mount Gravatt, Australia u&u Recruitment Partners Full time

    The Client Our client is responsible for the overall management of the public health system in Queensland. The Role You will be providing high level administrative support to three Directors. Your day-to-day duties will consist of, but will not be limited to: Minute taking; and Distribution of papers. About You To be considered for this position, you...

  • Executive Support

    6 months ago

    Mount Waverley, Australia The Salvation Army Full time

    Number of Positions Available: 1 - Start your career with The Salvation Army today! - We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. - ABOUT US - The Salvation Army is one of Australia’s...

  • Executive Chef Assistant

    7 days ago

    Mount Dandenong, Australia RACV Full time

    About the RoleWe are seeking an experienced Commis Chef to join our dynamic culinary team at RACV Healesville Country Club & Resort. As a key member of our kitchen staff, you will be responsible for assisting in the effective operation of the kitchen and working collaboratively with our talented team of chefs.

  • Executive Chef Assistant

    1 month ago

    Mount Dandenong, Australia RACV Full time

    About the RoleWe are seeking a highly skilled and motivated Commis Chef to join our culinary team at RACV Healesville Country Club & Resort. As a key member of our kitchen team, you will be responsible for assisting the effective operation of our kitchens and working collaboratively with our talented team of chefs to deliver exceptional food experiences to...

  • Executive Chef Assistant

    3 weeks ago

    Mount Dandenong, Australia RACV Full time

    About the Role:In this dynamic and fast-paced kitchen environment, you will be responsible for assisting the effective operation of our culinary team.As a Commis Chef at RACV Healesville Country Club & Resort, you will work closely with our talented team of chefs to deliver exceptional food experiences to our guests.You will be responsible for performing...

  • Executive Chef Assistant

    1 month ago

    Mount Dandenong, Australia RACV Full time

    About the OpportunityWe are seeking a skilled and motivated Commis Chef to join our dynamic culinary team at RACV Healesville Country Club & Resort.As a Commis Chef, you will be responsible for assisting the effective kitchen operation and working in a team environment.Our talented team of chefs operate a variety of kitchens throughout the resort, including...

  • Retail Leasing Executive

    6 months ago

    Mount Gravatt, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. ***: **About The Team**: Coles Property looks after one of...

  • Junior Pharmacy Assistant

    5 months ago

    Mount Evelyn, Australia Mt Evelyn Pharmacy (Lilydale) Full time

    Mt Evelyn Pharmacy is seeking an enthusiastic and competent pharmacy assistant. **Your role**: Cash handling at the POS counter; Organize running of the front of shop; General maintenance of store; Assisting with customer service queries; Receiving and unpacking of stock; Stock and inventory management; Executing catalogue and all promotional...

  • Dental Assistant

    6 months ago

    Mount Lawley, Australia Dentique Dental Spa Full time

    **Join Our Team as a Passionate Dental Assistant!** Are you a dental assistant who radiates enthusiasm and passion for patient care? We're seeking a dedicated individual like you to join our growing team and impact our patient's smiles meaningfully! **What We Offer**: - Competitive Compensation: Your expertise and dedication deserve recognition, and we...

  • Gaming Service Executive/ Relief Gaming Supervisor

    6 months ago

    Mount Pritchard, Australia Mounties Group Full time

    **Who we are?** WE are the Mounties Group, Australia’s #1 registered Club group. The Mounties Group employs over 900 people throughout ten venues spanning across South-West Sydney, Northern Beaches, and the Central Coast. **We are more than just a Club!** We are a people first, profit-for-purpose group that exists with the sole purpose of improving the...

  • Gaming Service Executive, Relief Gaming Supervisor

    5 months ago

    Mount Pritchard, Australia Mounties Group Full time

    **About Us** Mounties Group Values are Family, Honesty, Care, Innovation, Fun and Loyalty. We are a Mutuality which means our organisation is owned by its members and we exist to improve the lives of our members. Mounties Group have over 220,000 members that use our services across a broad range of industry sectors including: Health & Fitness, Retail,...

  • Gaming Service Executive, Relief Gaming Supervisor

    6 months ago

    Mount Pritchard, Australia Mounties Group Full time

    **About Us** Mounties Group Values are Family, Honesty, Care, Innovation, Fun and Loyalty. We are a Mutuality which means our organisation is owned by its members and we exist to improve the lives of our members. Mounties Group have over 250,000 members that use our services across a broad range of industry sectors including: Health & Fitness, Retail,...

  • Marketing Communications Executive

    5 months ago

    Mount Pritchard, Australia Mounties Group Full time

    **Who we are?** We are the Mounties Group, Australia’s #1 registered Club group. The Mounties Group employs over 900 people throughout ten venues spanning across South-West Sydney, Northern Beaches and the Central Coast. **We are more than just a Club** We are a people first, profit-for-purpose group that exists with the sole purpose of improving the...

  • National Account Executive

    5 months ago

    Mount Waverley, Australia PharmaCare Group Full time

    **Introduction**: About us At PharmaCare, we inspire people to be the best, healthiest and happiest they can be. As an Australian born and built success story we are proud of our heritage and remain a 100% Australian owned and family operated business. We are home to some of Australia’s most well-known and trusted brands including Nature’s Way, Bioglan,...

  • Executive Director of Lived Experience

    3 weeks ago

    Upper Mount Gravatt, Queensland, Australia Wellways Australia Limited Full time

    About the RoleWe are seeking a highly experienced and passionate Director Lived Experience to lead the development and implementation of our Lived and Living Experience Strategy across all aspects of our organisation.Key ResponsibilitiesLived Experience Strategy DevelopmentChange ManagementStakeholder EngagementCoproduction and Codesign ProcessesInform Peer...

  • Personal Assistant

    5 months ago

    Mount Eliza, Australia Page Personnel Full time

    Part time & full time hours available - Personnel Assistant **About Our Client**: Job Title: Personnel Assistant Location: Mount Eliza, Victoria Type: Part time (2-3 days available) & Full time Permanent We are currently recruiting for a Personnel Assistant to support the CEO of an esteemed automotive car dealership company. This is available for both part...