Executive Assistant

5 months ago

Mount Coottha, Australia Nine Full time

**Company Description**
The Executive Assistant plays a pivotal role in supporting the Managing Director, ensuring the smooth operation of the Brisbane Offices.

This dynamic position involves direct engagement with executive and senior-level stakeholders, as well as overseeing the functional operations of the Brisbane Offices. We seek an agile, energetic, and passionate individual who thrives on tackling a diverse and exciting range of responsibilities—from coordinating high-profile events to driving internal communications. This role requires a positive, driven professional who will serve as a key liaison between all cross-functional teams and offices, embodying strong interpersonal skills and impeccable organisation.
**Job Description** The day to day includes but won’t be limited to**:

- ** Provide proactive, strategic support to the Managing Director,** anticipating needs and opportunities to enhance efficiency and effectiveness.
- ** Act as a central liaison** between the Managing Director and all teams, ensuring seamless communication and strong relationships across the business.
- ** Manage the calendar with foresight,** balancing demands and strategically planning ahead to ensure smooth operations.
- ** Prepare documents and presentations** with attention to detail and a focus on professionalism.
- ** Coordinate events and meetings,** handling logistics with precision and ensuring everything runs smoothly.
- ** Oversee budget-related tasks** with strong organisational skills, ensuring efficient management.
- ** Administer invoices and expenses **promptly, meeting all deadlines.
- ** Coordinate travel arrangements** and detailed itineraries, ensuring thorough planning.
- ** Stay across all ongoing activities within the business**, acting as the go-to person for information and ensuring the Managing Director is always informed.
- ** Promote effective collaboration between cross-functional teams and offices**, ensuring alignment and communication.
- ** Uphold confidentiality and maintain professionalism **in all interactions and responsibilities.
- ** Proactively maintain a log of commitment**s, ensuring timely follow-ups and strategic oversight of all key matters.
- ** Identify and solve problems,** ensuring smooth office operations and continuously improving processes.

**Qualifications** Enough about us, let's talk about you What we would like to see on your resume**:

- ** Proven experience **as an Office Assistant/Manager, Personal Assistant or Executive Assistant, effectively supporting leaders.
- ** Exceptional interpersonal skills, **with a friendly and professional demeanor.
- ** Ability to build and maintain strong internal and external relationships,** working with a diverse range of backgrounds and cultures.
- ** Mature and proactive approach**, with a strategic lens for identifying and addressing gaps and driving continuous improvement.
- ** A go-getter attitude**, committed to supporting the Managing Director and excelling in day-to-day execution.
- ** Advanced skills in Microsoft Office and Google Suite**:

- ** Experience in office management, event coordination, and logistics.**:

- ** Strong proficiency in collaboration and delegation**, ensuring efficient task management.
- ** Exceptional organisational,** project management, and problem-solving skills, with the ability to multitask effectively.
- ** Aptitude for thinking quickly** and decisively under pressure, ensuring smooth operations and effective problem resolution.
- Marketing, PR, or communications background is highly desirable.

**Additional Information** Our Commitment to Diversity and Inclusion**:
We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.

**Disclaimer**: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.

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