Workplace Coordinator

5 months ago

Sydney, Australia Mirvac Full time

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us

We have an exciting opportunity for a Workplace Manager to join our Melbourne Team. You will be accountable for working with appropriate internal and external partners, create/ maintain and curate the tenancy to optimise the workplace experience and employee engagement, ensuring business operations are supported efficiently and effectively in a safe and premium work environment.

Please note this is a Part Time position working 3 days per week.

**Your duties include but are not limited to**:
Working with the National team to efficiently deliver an appropriately consistent Mirvac workplace experience whilst respecting the local spirit of each office
Leadership of the Corporate Concierge including ongoing coaching, develop and performance management where required
Ensure fit out is fit for purpose and on brand; understand and optimise utilisation, taking action to address issues arising and manage workplace experience, working closely with Digital and the National team
Communicate proactively with workplace occupants and regularly review content on The Vine (hubsite) relating to Melbourne office/ Victoria, updating as necessary to ensure accuracy and reliability
Identify opportunities for innovation and improved efficiency/experience, leveraging technology where possible, supporting improved communication and consistency across the offices and to ensure strategic alignment.
Co-ordinate maintenance and ad hoc repairs as well as upgrades; working with National team to optimise preventative maintenance and contracts
Manage cleaning and waste streaming in line with contracts and organisational philosophy and our “This Changes Everything” strategy
Liaise with Building Management to meet lease obligations and develop effective working relationship promoting communication and cooperation
Co-ordinate any office moves, minor works or changes to floor plans
Coordinate office security including issue of access cards, programming of access doors to address after hours, holidays, etc and have access to CCTV system and footage
Manage provision of consumables and services to ensure value for Mirvac and leveraging Group Procurement, informed by purchasing policy, including kitchen supplies, stationery, first aid stocks
Manage storage requirements - personal (lockers) and team to ensure efficient use of space
Manage and maintain furniture including lockers and associated systems, ensure registers are maintained - asset, key, etc. Ensure assets are in good order and repair
Working with the National team, maintain a laser focus on procure to pay activities ensuring compliance with the raising of purchase orders ahead of any commitments, payment terms, and financial reporting requirements, processing purchase orders and invoices etc on a timely basis and resolving any issues at the earliest possible opportunity
Champion sustainability and health and well being activities in line with organisational strategy and respective roles and responsibilities
Ensure Workplace Risk Management Plan, Emergency Response Plan, Risk & Opportunity Register and all other HSE records/documents are reviewed regularly and implemented
Conduct regular inspections of office to ensure HSE compliance including identification and remediation of hazards
Report any incidents via the organisation’s incident reporting system and to relevant management
Coordinate / participate in HSE quarterly committee meetings
Leadership of concierge/ reception role and activities, with hands on support as required eg answering calls, meet & greet,managing meeting rooms, sorting of mail, arranging couriers, etc.
Oversight of and assistance with team member inductions, tours and events when required
Co-ordinate with the National team and other Mirvac stakeholders (eg Internal Comms, Culture & capability) to deliver events/ initiatives (such as Harmony Day, Pride Week, etc), team engagement initiatives, National Community Day, ELT &
Board visits, results announcements and any other state-based activities
Oversee and process CabCharge account
Maintain company vehicles - service and repairs, cleaning, etc

Your point of difference

To be successful you will have experience in a workplace/ office management or extensive business administration experience.

You will have strong Computer literacy (Microsoft Office suite), time management, communication and problem-solving skills.

Finally, you will have the ability to interact, engage and influence at all levels of the busin

  • Workplace Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    About the RoleWe are seeking a highly skilled and experienced Workplace Coordinator to join our team at JLL. As the first point of contact for employees and guests, you will be responsible for delivering exceptional hospitality and services that exceed expectations.Key ResponsibilitiesCreate a welcoming and productive workplace environment for employees and...

  • Workplace Coordinator

    5 months ago

    Sydney, Australia REA Group Full time

    Workplace Coordinator- Meet plenty of people within our amazing REA community and learn a wide variety of skills!- Deliver great customer service and support to all REA employees- Permanent role based onsite in our Sydney office We're REA REA Group is not your average digital business. From humble beginnings in a garage in Melbourne’s east in 1995, we...

  • Workplace Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    JLL is shaping the future of real estate for a better world.As a Workplace Coordinator, you will be the first point of contact and responsible for welcoming employees with genuine hospitality and thoughtful services, whilst delivering a range of on-site workplace related services.This role plays a pivotal role in providing authentic service experiences that...

  • Workplace Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Arcadis Full time

    Arcadis is a global leader in sustainable design, engineering, and consultancy solutions for natural and built assets.We are a diverse team of over 36,000 people, working in over 70 countries, dedicated to improving quality of life.This role is a key part of our Sydney office, where you will work closely with colleagues from our interstate offices to ensure...

  • Workplace Experience Coordinator

    2 weeks ago

    Sydney, Australia VGW Full time

    **Workplace Experience Coordinator (12 month FTC)** **VGW is an interactive entertainment company, harnessing technology and creativity to deliver world-class, free-to-play games.** **Our Workplace Experience team in Sydney is currently looking for a Workplace Experience Coordinator to join the team for a period of 12-months.** The Workplace Experience...

  • Workplace Coordinator

    4 weeks ago

    North Sydney Council, Australia JLL Full time

    Unlock a Brighter Way with JLLWe're shaping the future of real estate for a better world, and we're looking for a passionate Workplace Coordinator to join our Integrated Facilities Management team in North Sydney.About the Role:As a Workplace Coordinator, you'll play a key role in delivering onsite workplace services at our global client HQ at 1 Denison,...

  • Workplace Coordinator

    4 weeks ago

    North Sydney Council, Australia JLL Full time

    Unlock a Brighter Way with JLLWe're shaping the future of real estate for a better world, and we're looking for a passionate Workplace Coordinator to join our Integrated Facilities Management team in North Sydney.About the Role:As a Workplace Coordinator, you'll play a key role in delivering onsite workplace services at our global client HQ at 1 Denison,...

  • Workplace Coordinator

    5 months ago

    Sydney, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see...

  • Workplace Experience Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Aurecon Full time

    Transforming Workplace ExperiencesAurecon is seeking a highly motivated and experienced Workplace Experience Coordinator to join our team. As a key member of our Workplace team, you will be responsible for creating an inclusive and welcoming environment for clients, visitors, and employees.Your key responsibilities will include:Developing and implementing...

  • Workplace Coordinator

    3 months ago

    Sydney, Australia Cushman & Wakefield Full time

    **Job Title** Workplace Coordinator **Job Description Summary** **Job Overview**: **Responsibilities**: **Administrative Support**: - Provide administrative assistance to various teams within the organization. - Schedule appointments and meetings as requested. - Coordinate travel arrangements for team members when necessary. **Office Supplies and...

  • Workplace Services Coordinator

    7 months ago

    Sydney, Australia KPMG Full time

    The Workplace Services Coordinator is responsible for developing strong long-term relationships with New South Wales staff and the building management team specifically in our Barangaroo Office. As a Workplace Services Coordinator you will be responsible for delivering and coordinating an exceptional service to the firm, assisting with reporting and...

  • Workplace Experience Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Aurecon Full time

    Shape the Future of Workplace ExperienceAurecon is seeking a talented individual to join our Workplace team as a Workplace Experience Coordinator. In this role, you will be responsible for creating an inclusive and welcoming environment for clients, visitors, and employees.As the first point of contact for our Sydney office, you will communicate our brand...

  • Workplace Services Coordinator

    6 months ago

    Sydney, Australia KPMG Full time

    **Your Opportunity** As a Workplace Services Coordinator you'll be a key member of our Sydney, Barangaroo Workplace team responsible for coordinating the resources necessary to ensuring our workplace runs smoothly and efficiently and helping to curate a positive experience for all internal and external visitors. The Workplace Services Coordinator is...

  • Workplace Experience Coordinator

    2 weeks ago

    Sydney, Australia VGW Full time

    Workplace Experience Coordinator (12 month FTC) VGW is an interactive entertainment company, harnessing technology and creativity to deliver world-class, free-to-play games.  Our Workplace Experience team in Sydney is currently looking for a Workplace Experience Coordinator to join the team for a period of 12-months. The Workplace Experience Coordinator...

  • Workplace Services Coordinator

    2 days ago

    Sydney, New South Wales, Australia Trippas White Group Full time

    Workplace Services CoordinatorTrippas White Group is seeking a highly motivated individual to fill the role of Workplace Services Coordinator. As a key member of our team, you will be responsible for coordinating the facilities and resources necessary to ensure efficient operations of our EY Sydney tenancy.About the RoleThis is a unique opportunity to work...

  • Workplace Coordinator

    2 months ago

    North Sydney Council, Australia Jones Lang LaSalle Incorporated Full time

    About the Role:Jones Lang LaSalle Incorporated is seeking a skilled Workplace Coordinator to join our Integrated Facilities Management team in North Sydney. As a key member of our team, you will contribute to the delivery of onsite workplace services at our global technologies client HQ at 1 Denison, partnering with clients across Australia and New...

  • Workplace Experience Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Aurecon Full time

    About the RoleWe are seeking a highly motivated and experienced Workplace Experience Coordinator to join our team at Aurecon. As a key member of our Workplace team, you will be responsible for creating an inclusive and welcoming environment for our clients, visitors, and employees.Key ResponsibilitiesDevelop and implement strategies to enhance the workplace...

  • Workplace Experience Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Aurecon Full time

    Shape the Future of Workplace ExperienceAurecon is seeking a talented Workplace Experience Coordinator to join our team in Sydney. As a key member of our Workplace team, you will be responsible for creating an inclusive and welcoming environment for clients, visitors, and employees.Your key responsibilities will include:Developing and implementing strategies...

  • Workplace Experience Coordinator

    1 month ago

    Sydney, New South Wales, Australia Aurecon Full time

    About the RoleWe are seeking a highly motivated and experienced Workplace Experience Coordinator to join our team at Aurecon. As a key member of our Workplace team, you will be responsible for creating an inclusive and welcoming environment for our clients, visitors, and employees.Key ResponsibilitiesDevelop and implement strategies to enhance the workplace...

  • Workplace Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    This is a Workplace Coordinator role with one of the leading companies in AU right now, JLL, with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the company takes off.About the JobShaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and...