Aps 4 Administration Officer

1 week ago

Brisbane, Australia Department of Veterans' Affairs Full time

Salary Range: $79,764 - $85,074 + Attractive Superannuation
- Contact Officer: Francoise Le-Gall 0412 427 270

The Administration Officer must be able to work under supported direction, and in accordance with relevant legislation, policies and standard process, to undertake a range of procurement activities from strategic supply planning through to closure. The position requires a person with an understanding of procurement and contract management, including the Commonwealth Procurement Rules, and the ability to provide excellent customer service or the ability to acquire these skills.

The Procurement team manages high value, high risk procurement for the Department. The team also provide advice and support on complex procurement processes being managed by other business areas of the Department.

**Duties**
- Record Keeping: Ensure appropriate record keeping practices are in line with Commonwealth legislation and DVA policies and procedures.
- Probity and Quality Assurance: Assist the team and business areas to develop, conduct and report on probity and quality assurance requirements.
- Risk/Issues Management: Support the creation, review and update of risk assessments and related documentation for general procurement.
- Supply Planning: Provide guidance to business areas on appropriate supply mechanisms for general procurement, including defining outcomes, specifications, market research, spending approvals and timeframes.
- Preparing to Approach the Market: Assist the team and business areas to develop tender management plans and other procurement documentation.
- Approaching the Market: Develop and maintain working relationships with a range of stakeholders and have the ability to provide general advice, interpretation and information on procurement matters.
- Evaluating Submissions: Ability to provide assistance in the tender evaluation processes.
- Source to Contract: Contribute to contract negotiations and the successful transition to contract management.
- Relationship Management Process: Represent the Department at meetings with external stakeholders if required.
- Business Support Process: Contribute to new ideas and identify ways to improve services, systems, processes and protocols.

**Eligibility**
- Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
- All applicants external to DVA offered employment will be required to successfully undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.

**Notes**

Where a non-ongoing position is offered, the role will be filled for an initial specified term of up to18 months.

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

DVA is committed to improving the data skills and capability of our workforce to underpin our goal of becoming a leading data-driven organisation.

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