Legal Administration Assistant
1 week ago
The City of Parramatta is going through unprecedented change and transformation as we grow and transform into a Global City. The intensity of growth and investment in City of Parramatta means that Council, their partners, and community have a once-in-a-generation opportunity to shape the City’s future and ensure it is culturally, socially, environmentally, and economically sustainable.
**About the Role**:
Are you a skilled administrator with a passion for supporting legal services? We are seeking a dynamic individual to join our Legal Services Team, providing essential administrative support to facilitate the strategic delivery of services to both our Council and Community. As the backbone of our legal operations, you'll play a vital role in ensuring the efficient functioning of our legal unit.
**On a daily basis, you will**:
- Provide comprehensive administrative support to our Legal Services Team, including direct assistance to the Principal Solicitor.
- Maintain electronic and physical legal team files, ensuring accuracy and accessibility.
- Oversee a comprehensive database of legal advice and precedents.
- Handle record-keeping tasks, including archiving and managing litigation status and legal costs.
- Assist in generating key reports for executive review and budgetary purposes.
- Administer legal accounts and financial transactions through our TechOne system.
- Coordinate various administrative tasks, from ordering supplies to arranging meetings and travel logistics.
- Facilitate internal and external communication channels regarding legal matters.
- Uphold confidentiality protocols in handling sensitive materials as per Council policy.
**About You**:
- Previous experience in legal administration or similar roles, with knowledge of legal office practices (ideally 5 + years' experience in legal admin or admin role).
- Essential qualifications and licenses pertinent to legal support functions.
- Strong organisational and administrative skills, with the ability to manage multiple tasks efficiently.
- Excellent communication abilities, with a knack for building relationships across all levels.
- Demonstrated expertise in legal research, problem-solving, and analytical thinking.
- Adaptability and resilience to thrive in a fast-paced environment, with a proactive approach to problem-solving.
- Team player mentality with a commitment to timely reporting and collaboration.
- Dedication to maintaining confidentiality and integrity, coupled with a passion for delivering exceptional customer service.
**Join Our Team**:
**What’s on offer**
We are offering an attractive remuneration from $77,569 to $85,424 plus 11% superannuation.
In addition City of Parramatta also offer excellent employee benefits which include:
- A range of flexible work arrangements including hybrid WFH arrangements
- 14 weeks paid parental leave
- Access to Long Service Leave after 5 years
- Central Parramatta location (Public transport at our door, discounted parking)
- Significant leave benefits (up to 12 days flexi-time, 3 additional leave days at Christmas, 15 days sick/personal leave, 2 days health and wellbeing leave per year)
- Learning and development opportunities Health and Wellbeing programs (Fitness Passport, flu shots, etc.)**Want to know more?**
Further information regarding the requirements of this role can be found in the attached Position Description.
**How to apply**
Applications close 4pm, 12 th April 2024 and will not be accepted through any other medium.
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