Administration Officer

2 months ago

Sydney, Australia The Brain Train Co Full time

**SYDNEY | Full-time | Currently taking applicants**:
**_ This is a Full Time only opportunity (Tuesday to Saturday 9.30am to 5.30pm), located at our Sydney Centre in Bella Vista._**

**The Opportunity**:
We have an amazing opportunity for an Administration Officer / Scheduler to join our growing Bella Vista team. The key focus of this varied role is to become the friendly face of the Centre, coordinating the scheduling for our therapists and ensuring their timetables are run at full efficiency, while creating an exceptional experience for our clients and their families.

**Key Activities & Responsibilities**:

- Managing and maximising diary occupancy for multiple therapists
- Welcoming families and clients into the centre before therapy sessions, building rapport and providing scheduling assistance
- Supporting our families with exceptional knowledge and empathy through our busy communication platforms to ensure their journey with us is seamless
- Administration duties to support our Client Service, Accounts and Management teams
- Contribution to the continuous improvement of processes, systems, culture and engagement
- Having a laugh along the way

**The Perks**:

- On-site parking and proximity to public transport
- Super fun team environment with plenty of social events and lunch time Uno competitions
- A plethora of learning opportunities at your fingertips in the areas of neurodivergence, allied health practice, business development, administration, client service and support, NDIS and more

**About You**:
You’re a true people person, with strong communication and interpersonal skills, allowing you to easily build rapport with our families, clients and the rest of our team. You have strong problem solving capability, allowing you to handle any last minute shuffling requirements or family requests and optimising schedules accordingly.

From your previous experience working in the Allied Health or Medical industries, you understand the fast paced nature of the environment and utilise your organisational skills and attention to detail to keep everything running smoothly and with the highest levels of accuracy and forward planning.

Skills and experience that will support your success in this role include:

- Previous experience working as a Scheduler or Administration Officer in a Medical or Allied Health practice
- Proven time management, prioritising and organisation skills, with strong attention to detail
- Working effectively and efficiently with both macOS and Windows, with the flexibility to adapt to new systems quickly
- Problem solving and solutions focused, multitasking skills are a must
- The ability to work both in a team environment and autonomously, working to contribute to a positive environment for our staff and clients
- Outstanding integrity and confidentiality
- High levels of energy, engagement and enthusiasm

Working with Children and NDIS Workers Clearance Checks are required before commencement

NDIS plan knowledge is highly desirable, as is experience with or an interest in business development

Experience using Cliniko, Zendesk and Office 365 Suite is highly desirable

**About Us**:
Brain Train is a rapidly growing multidisciplinary Allied Health service supporting those with autism, development and neurological differences to live their best life. Our approach is unique and transformational and is based on the premise that:

- Every child has one goal in life - to have fun. We embed a play-based approach into everything we do. When kids think that they are playing, they are having fun, which means they are engaged, they are learning and they are making progress.
- Children with autism and developmental challenges are just not in complete control of their body, impacted by various combinations of sensory and motor dysfunction. Our sensorimotor therapy provides kids with the kind of foundational bedrock they need for sensory integration, motor control and improved neurological efficiency.
- A more efficient neural foundation then compliments and enhances our multidisciplinary supports, encompassing speech & language, occupational therapy, behavioural supports, physiotherapy and exercise physiology. A unique and transformational top-down and bottom-up approach.

**Why join us?**:
A unique culture and close-knit culture
When you join the growing multi-disciplinary team at Brain Train, you will immediately recognise the uniquely family centred culture. This provides our team with a distinctly and highly supportive work environment that we like to think of as the best of both worlds - a national multi-disciplinary support team, balanced by an individualised therapeutic approach. This is the Brain Train difference.

Team members talking to team members.
True cross-centre and cross-discipline collaboration, creating the genuine synergy that is possible with a mutually respectful multi-disciplinary approach and a relentless focus on optimising client outcomes, makes for an inspirin

  • Office Administrator

    1 week ago

    Sydney, Australia Staffing Group Full time

    **Office Administrator - Sydney CBD** Are you an Office Administrator looking to work in a rapidly growing company completing a wide variety of operational and administration tasks? **Benefits**: - Room to grow within company - Young, dynamic company - Great salary **Skills and Experience Requirements**: - Assistance with logistics and shipping tasks -...

  • Administrative Officer

    1 week ago

    Sydney, Australia Credible Full time

    **This new opportunity is for an Administrative Officer with Roebuck Trust**: **Job Overview** **Key Responsibilities** **Office Management**: - Oversee and support all administrative duties in the office and ensure that the office is operating smoothly. - Manage office supplies inventory and place orders as necessary. - Develop and implement office...

  • Administrative Officer

    1 week ago

    Sydney, Australia Credible Full time

    **This new opportunity is for an Administrative Officer with Roebuck Trust**: **Job Overview** **Key Responsibilities** **Office Management**: - Oversee and support all administrative duties in the office and ensure that the office is operating smoothly. - Manage office supplies inventory and place orders as necessary. - Develop and implement office...

  • Office Administrator

    3 weeks ago

    Sydney, Australia CareCone Australia Full time

    Carecone Australia is urgently scouting for an **Office Administrator.** **Location**: Sydney, NSW **Employment Type**: 6 months Contract (fixed term contract) **Job description**: As the Office administrator, you will be responsible for providing a high level of administrative support for smooth business operations. **Your Duties** - Coordinating office...

  • Office Administration

    6 days ago

    Sydney, Australia Ivory Group Full time

    Flexible working hours - Full time permanent position - Fun and energetic team culture **ABOUT THE COMPANY.** Our client are a reputable company who pride themselves on excellence in delivering and meeting the needs of their clients. They are a vibrant and highly dedicated team of professionals who work collaboratively to ensure successful outcomes. They...

  • Administration Officers

    3 weeks ago

    Sydney, Australia PERSOLKELLY Full time

    As an Administration Officer, you will be interacting with a range of stakeholders both internally and externally, dealing with all day-to-day general administrative tasks. Administration Officers - Multiple Opportunities Available! - Recognised and industry leading multinational corporations - Short and long-term assignments available - Flexible working...

  • Administrative Officer

    2 days ago

    Sydney, Australia Easy Authoring Full time

    **Full-time contract role till the 22nd of May + possible extension.**: - **Hourly pay rate up to $36.30 per hour + Super.**: - **7 hours a day, 35 hours a week.**: - **Flexible working environment (WFH+ St. Leonards office location).**: - **Quick start!** Easy Authoring is seeking an experienced Administrative Officer to carry out administrative and...

  • Office Administrator

    3 weeks ago

    Sydney, Australia HAYS Full time

    Office Administration role now available! **Your new company** I am currently recruiting for a permanent, full-time Office Administration role within a construction company based in the Sydney CBD. This construction company specialises in commercial fitout, makegoods and building upgrades. This company is now seeking a highly motivated individual to join...

  • Office Administrator

    2 weeks ago

    Sydney, Australia Capstone Full time

    21 hours a week over three days - General office administration duties - Immediate start The Office Administrator is responsible for ensuring the smooth running of the office by performing various administrative and operational tasks. This includes maintaining cleanliness, managing supplies, and assisting with day-to-day operations. **Key...

  • Office Administrator

    2 weeks ago

    Sydney, Australia Anton Murray Consulting Full time

    Sydney- Ancillary Areas- Contract or TemporaryOur client is a global investment manager seeking an Office Administrator for a short term contract starting in early January 2020. **Responsibilities**: - Book lunches, conferences and seminars as requested - Book domestic and international flights - Answer reception phone and transfer to appropriate person -...

  • Office Administrator

    2 weeks ago

    Sydney, Australia HAYS Full time

    4 Week Temp Role | North Sydney | Office Administration **Your new company** This Cybersecurity company in North Sydney is looking for an Office Administrator/All-Rounder to join the team on a temporary basis to cover some annual leave. The role will be for 4 weeks starting 17th May 2023 and finishing on 14th June 2023. You will be required to carry out...

  • Office Administrator

    3 weeks ago

    Sydney, Australia Kennedy Reid Full time

    Central CBD location, in a stunning office space with onsite amenities - Enjoy a supportive and diverse team environment - Opportunity for progression and development within a global Fortune 100 business **The Company** My client offers specialty and commercial line insurance and reinsurance across Asia Pacific. Fantastic opportunity to join a focused,...

  • Office Administrator

    2 weeks ago

    Sydney, Australia Astrum Recruitment Full time

    Are you an organized and detail-oriented individual looking for a rewarding administrative role in a dynamic office environment? We are seeking a dedicated Office Administrator to join our team for an ongoing assignment. This position offers an attractive hourly rate of **$33 per hour** and provides excellent working flexibility...

  • Office Administrator

    7 days ago

    Sydney, Australia Astrum Recruitment Full time

    Are you an organized and detail-oriented individual looking for a rewarding administrative role in a dynamic office environment? We are seeking a dedicated Office Administrator to join our team for an ongoing assignment. This position offers an attractive hourly rate of **$33 per hour** and provides excellent working flexibility...

  • Administration Officer

    2 months ago

    Sydney, Australia Kennedy Reid Full time

    Temp to perm oppourtunity - ASAP start - Full time in the office with a competitive salary - CBD location - easy access by public transport **The Company** Our clients is a rapidly growing insurance company that is looking for an administration officer to join their team in the heart of the CBD. **The Role** As an Administrator, your duties will include...

  • Administrative Officer

    1 month ago

    Sydney, Australia University of New South Wales Full time

    **Job no**: 514080 **Work type**: full time **Location**: Sydney, NSW **Categories**: Administration - **Join a Go8 University that is globally recognised for making an impact.**: - **Level 6 role - $91,472 - $97,579 (depending on experience) + 17% super + leave loading**: - **12-month fixed term parental leave contract (full time 35 hour week)** The...

  • Office Administrator

    3 days ago

    Sydney, Australia Veritas Recruitment Pty Ltd Full time

    **Work Type**: - Permanent - Full Time**Work Mode**: - On-site**Industry**: **Location**: - Sydney - New South Wales**Salary**: $80,000.00 - $85,000.00 Yearly **Reference**: - BH-25871**The Company** Join an innovative, brand name Australian organisation! Our client is seeking an Office Administrator to keep their office running smoothly while...

  • Office Administrator

    2 days ago

    Sydney, Australia FourQuarters Full time

    A reputable professional services business are seeking the expertise of an organised Office administrator/All rounder to join their team in North Sydney! This role is a permanent, full time role with a rapidly expanding business and has room to grow within the role. Working alongside an administration team of 3, you will be responsible for; - Being the main...

  • Office Administrator

    2 weeks ago

    Sydney, Australia HAYS Full time

    Office Administration | North Sydney | Immediate Start **Your new company** A leading construction company in North Sydney is looking for an Office Administrator to start immediately. **Your new role** This role will be to assist with booking travel, processing expenses and general customer service and administration. **What you'll need to succeed** To...

  • Administration Officer

    1 month ago

    Sydney, Australia Hudson Australia Full time

    This supportive organisation is searching for talent with previous administration experience. This job is a one year contract position with hybrid working arrangements. This position is based in Sydney. **Administration Officer** **Duties & Responsibilities**: As part of this State Government Department, you will manage all aspects of Administration and...