Administrative Officer

2 weeks ago

Sydney, Australia University of New South Wales Full time

**Job no**: 514080

**Work type**: full time

**Location**: Sydney, NSW

**Categories**: Administration
- **Join a Go8 University that is globally recognised for making an impact.**:

- **Level 6 role - $91,472 - $97,579 (depending on experience) + 17% super + leave loading**:

- **12-month fixed term parental leave contract (full time 35 hour week)**

The role of Administrative Officer provides practical and proactive administrative services to stakeholders. This includes facilitating effective communication between internal and external stakeholders and supporting projects on behalf of the Directors, Executive Officer and the Office of the Chief Technology and Infrastructure Officer. The Administrative Officer will ensure that administrative systems and processes are executed to a high standard and support stakeholders with sound judgement and initiative. The role of Administrative Officer reports to the Executive Officer.

**Accountabilities**
- Drive, coordinate, report on and execute the delivery of various small projects initiatives and other ad hoc programs on behalf of the directors to achieve operational and strategic goals.
- Prepare briefing notes, agendas, minutes, reports, presentations and other documents as required.
- Manage expenses, credit card transactions, invoices and travel arrangements for the team with accuracy and promptness and in line with university financial procedures working with Finance Operations as required.
- Support with the improvement and implementation of administrative systems and processes, and University policies and procedures.
- Support with the presentation and set up of shared workspaces, including meeting rooms and print rooms.
- Provide practical and proactive administrative services to stakeholders, with reference to and interpretation of UNSW policies.
- Respond to enquiries from stakeholders and provide advice and action as required, adapting techniques, modifying procedures to achieve objectives, and influencing the most appropriate outcome.
- Assist the Executive Officer with drafting of internal communications.
- Support the directors with recruitment activities including the onboarding and induction of new employees.
- Build and maintain effective relationships with internal and external stakeholders, ensuring customer service is consistently provided at a high level.

**Skills and Experience**
- Relevant tertiary qualifications and/or equivalent level of knowledge gained through a combination of education, training and/or experience. Experience in the tertiary education sector in a similar role would be an advantage but not essential.
- Excellent interpersonal, written and verbal communication skills with customer service focus and the ability to liaise and negotiate effectively with all stakeholders.
- Demonstrated project management experience monitoring and delivering projects within agreed timeframes.
- Excellent organisational and time management skills, including a demonstrated ability to manage multiple tasks and conflicting deadlines whilst maintaining high level attention to detail.
- Demonstrated ability to apply, interpret, and advise on Policy and Procedure.
- Proven skills in preparing documentation, presentations and reports, and advanced competency in the use of Microsoft Office, including but not limited to Word, Excel, Outlook and Power Point.
- Demonstrated ability to exercise initiative and recommend improvements to systems and processes and capacity and willingness to develop knowledge and understanding of advanced administrative processes.

**To Apply**: please submit your CV, and Cover Letter via the APPLY button.

**Applications close**: 11.55pm, Tuesday 24th January

Position Description

**Benefits and Culture**:

- UNSW offer a competitive salary and access to UNSW benefits including:

- Flexible working
- Additional 3 days of leave over the Christmas Period
- Access to lifelong learning and career development
- Progressive HR practices
- Discounts and entitlements

**Contact**

Amy Denney

Talent Acquisition Coordinator

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Position Description

**Advertised**: 10 Jan 2023 AUS Eastern Daylight Time
**Applications close**: 24 Jan 2023 AUS Eastern Daylight Time

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